Legal Assistant
Vindex Law, PC | Jefferson City, MO
Vindex Law, PC is seeking an experienced and detail-oriented, high-energy Legal Secretary to join our team in Jefferson City
Requirements:
- Education: A conferred bachelor’s degree from an accredited institution.
- Experience: A minimum of three years of experience in the legal industry.
- Ability to Successfully Pass a background Check.
- Preferred Qualification: Paralegal Certificate from an ABA accredited program.
- Proven Experience: A solid background as a legal secretary or assistant with specific experience in Missouri state and federal courts.
- Tech Savvy: Proficient with CaseNet and PACER.
- Bonus Points: Experience with Clio Manage is highly preferred.
- Precision: An eagle eye for typos and a knack for following complex court rules.
- Communication: A clear, professional communicator who can handle client interactions with poise.
The Work We Do:
Our firm handles a high volume of complex, high-stakes litigation:
- Constitutional Law: We protect fundamental rights, including voting access, free speech, gun ownership, and property rights, while challenging government overreach.
- Civil Rights: We pursue justice under the Missouri Human Rights Act (MHRA) and through Section 1983 and Bivens claims to hold government officials accountable for rights violations.
- Criminal Defense: We provide aggressive defense for serious charges, including drug offenses, assault, and federal crimes, in both state and federal courts.
- Appellate Practice: We have a robust appellate practice, navigating trial errors and fighting for relief in state and federal appeals across Missouri and the Eighth Circuit.
What You’ll Do:
- Court Filings: Handle electronic filings across Missouri CaseNet and federal PACER/ECF systems with total accuracy.
- Document Management: Draft, proofread, and format legal pleadings, motions, and correspondence.
- Calendar & Deadlines: Manage court deadlines, hearing dates, and attorney schedules to ensure nothing slips through the cracks.
- Case Support: Maintain organized digital files and assist with administrative tasks as needed to keep cases moving forward.
Compensation & Benefits:
- Salary: Competitive pay starting at $54,000 – $60,000+ annually, with final offers based on your specific experience and proficiency with systems like Clio.
- Health & Wellness: Comprehensive medical, dental, and vision insurance plans to keep you and your family healthy.
- Paid Time Off: Generous PTO and paid holidays to ensure a healthy work-life balance.
- Retirement: Access to retirement savings plans (such as a 401(k) or deferred compensation) to help you plan for the future.
- Professional Growth: Support for professional development and a collaborative environment where your expertise is respected.
To Apply:
Please send your resume along with a writing sample utilizing the prompt below, and a brief cover letter outlining your experience with CaseNet and PACER to [email protected]. Failure to submit a complete application package will automatically disqualify applicant.
Writing Prompt:
Legal Assistant
Vindex Law, PC | Jefferson City, MO
Vindex Law, PC is seeking an experienced and detail-oriented, high-energy Legal Secretary to join our team in Jefferson City
Requirements:
- Education: A conferred bachelor’s degree from an accredited institution.
- Experience: A minimum of three years of experience in the legal industry.
- Ability to Successfully Pass a background Check.
- Preferred Qualification: Paralegal Certificate from an ABA accredited program.
- Proven Experience: A solid background as a legal secretary or assistant with specific experience in Missouri state and federal courts.
- Tech Savvy: Proficient with CaseNet and PACER.
- Bonus Points: Experience with Clio Manage is highly preferred.
- Precision: An eagle eye for typos and a knack for following complex court rules.
- Communication: A clear, professional communicator who can handle client interactions with poise.
The Work We Do:
Our firm handles a high volume of complex, high-stakes litigation:
- Constitutional Law: We protect fundamental rights, including voting access, free speech, gun ownership, and property rights, while challenging government overreach.
- Civil Rights: We pursue justice under the Missouri Human Rights Act (MHRA) and through Section 1983 and Bivens claims to hold government officials accountable for rights violations.
- Criminal Defense: We provide aggressive defense for serious charges, including drug offenses, assault, and federal crimes, in both state and federal courts.
- Appellate Practice: We have a robust appellate practice, navigating trial errors and fighting for relief in state and federal appeals across Missouri and the Eighth Circuit.
What You’ll Do:
- Court Filings: Handle electronic filings across Missouri CaseNet and federal PACER/ECF systems with total accuracy.
- Document Management: Draft, proofread, and format legal pleadings, motions, and correspondence.
- Calendar & Deadlines: Manage court deadlines, hearing dates, and attorney schedules to ensure nothing slips through the cracks.
- Case Support: Maintain organized digital files and assist with administrative tasks as needed to keep cases moving forward.
Compensation & Benefits:
- Salary: Competitive pay starting at $54,000 – $60,000+ annually, with final offers based on your specific experience and proficiency with systems like Clio.
- Health & Wellness: Comprehensive medical, dental, and vision insurance plans to keep you and your family healthy.
- Paid Time Off: Generous PTO and paid holidays to ensure a healthy work-life balance.
- Retirement: Access to retirement savings plans (such as a 401(k) or deferred compensation) to help you plan for the future.
- Professional Growth: Support for professional development and a collaborative environment where your expertise is respected.
To Apply:
Please send your resume along with a writing sample utilizing the prompt below, and a brief cover letter outlining your experience with CaseNet and PACER to [email protected]. Failure to submit a complete application package will automatically disqualify applicant.
Writing Prompt:
Legal Assistant
Vindex Law, PC | Jefferson City, MO
Vindex Law, PC is seeking an experienced and detail-oriented, high-energy Legal Secretary to join our team in Jefferson City
Requirements:
- Education: A conferred bachelor’s degree from an accredited institution.
- Experience: A minimum of three years of experience in the legal industry.
- Ability to Successfully Pass a background Check.
- Preferred Qualification: Paralegal Certificate from an ABA accredited program.
- Proven Experience: A solid background as a legal secretary or assistant with specific experience in Missouri state and federal courts.
- Tech Savvy: Proficient with CaseNet and PACER.
- Bonus Points: Experience with Clio Manage is highly preferred.
- Precision: An eagle eye for typos and a knack for following complex court rules.
- Communication: A clear, professional communicator who can handle client interactions with poise.
The Work We Do:
Our firm handles a high volume of complex, high-stakes litigation:
- Constitutional Law: We protect fundamental rights, including voting access, free speech, gun ownership, and property rights, while challenging government overreach.
- Civil Rights: We pursue justice under the Missouri Human Rights Act (MHRA) and through Section 1983 and Bivens claims to hold government officials accountable for rights violations.
- Criminal Defense: We provide aggressive defense for serious charges, including drug offenses, assault, and federal crimes, in both state and federal courts.
- Appellate Practice: We have a robust appellate practice, navigating trial errors and fighting for relief in state and federal appeals across Missouri and the Eighth Circuit.
What You’ll Do:
- Court Filings: Handle electronic filings across Missouri CaseNet and federal PACER/ECF systems with total accuracy.
- Document Management: Draft, proofread, and format legal pleadings, motions, and correspondence.
- Calendar & Deadlines: Manage court deadlines, hearing dates, and attorney schedules to ensure nothing slips through the cracks.
- Case Support: Maintain organized digital files and assist with administrative tasks as needed to keep cases moving forward.
Compensation & Benefits:
- Salary: Competitive pay starting at $54,000 – $60,000+ annually, with final offers based on your specific experience and proficiency with systems like Clio.
- Health & Wellness: Comprehensive medical, dental, and vision insurance plans to keep you and your family healthy.
- Paid Time Off: Generous PTO and paid holidays to ensure a healthy work-life balance.
- Retirement: Access to retirement savings plans (such as a 401(k) or deferred compensation) to help you plan for the future.
- Professional Growth: Support for professional development and a collaborative environment where your expertise is respected.
To Apply:
Please send your resume along with a writing sample utilizing the prompt below, and a brief cover letter outlining your experience with CaseNet and PACER to [email protected]. Failure to submit a complete application package will automatically disqualify applicant.
Writing Prompt:
Legal Secretary Writing Assessment
Instructions for the Candidate:
Please complete the following three-part administrative and writing task.
Rules: This test must be entirely your own original work. Do not use external templates, internet searches, or AI writing assistants (e.g., ChatGPT, Claude).
Part 1: Client Intake & Error Correction
Context: Below is a raw, handwritten phone message taken by a receptionist regarding a new client. Review the note, identify the errors, and rewrite it into a professional, formalized internal email memo addressed to Attorney Sarah Jenkins.
- Constraint: Do not just copy the text. You must correct at least five specific spelling, grammar, or factual contradictions hidden in the raw note.
Raw Receptionist Note:
"Call from Marcus Vance on Tuesday, May 26. He wants to sue his landlord, Apex Realty Corp, for a slip and fall that happened outside his apartment on Jan 14, 2026. Marcus says the ice wasn't salted. He broke his left wrist. He lives at 452 Alpine Way, Apt 3B. Later in the call, Mr. Vane mentioned his right arm is still in a cast and he can't work his job as a driver. His phone number is 555-0192. He already sent over his lease agreement from 2024, but the landlord on that paperwork is listed as 'Summit Property Management LLC'."
Part 2: Proximity Drafting Task
Context: Draft a brief, formal cover letter to Apex Realty Corp (100 Main Street, Suite 500) requesting a copy of the security camera footage from the parking lot on January 14, 2026.
- Constraint: To ensure this is your original writing, your draft must strictly include the following three specific phrases exactly as written, or your application will be disqualified:
- "preservation of evidence"
- "unabridged footage"
- "expeditious response"
Part 3: Calendar and Priority Logic
Context: Imagine you arrive at your desk at 9:00 AM. You have the following four tasks waiting for you. Write a single paragraph explaining the exact order in which you will handle them and why.
- A client calls panicking because they received a subpoena to appear in court tomorrow morning.
- Attorney Jenkins needs a routine proof of service mailed out today for a response deadline next week.
- An opposing counsel's assistant calls wanting to reschedule a deposition happening in two hours.
- The firm's office supply order needs to be submitted before the 11:00 AM discount deadline.
Pay: $54,000.00 - $60,000.00 per year
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
Work Location: In person
