JOB TITLE: Director of Facilities and Capital Improvements
JOB NUMBER FLSA Status: Exempt
DEPARTMENT DIVISION: Vesta Realty LLC
GROUP: Residential Property Management
REPORTS TO: Chief Executive Officer/Chief Operating Officer
Vesta Realty is looking for talented individuals with the drive to succeed and grow with our company. Voted a “Great Place to Work” in 2024, Vesta Realty strives to provide the career growth and professional development opportunities that are vital to the success of our workforce. Since being established in 2017, Vesta has been recognized as one of the Top 50 Multifamily Property Management Firms in the United States. We know that this wouldn’t be possible without the efforts of our diverse team and dynamic leadership. As one of the fastest-growing companies in the multifamily industry, we are excited about the opportunities that await you with the Vesta family.
This is not a remote position. This is an onsite position.
JOB SUMMARY, DUTIES AND RESPONSIBILITIES, JOB REQUIREMENTS
SUMMARY
The Director of Facilities and Capital Improvements is responsible for overseeing the design, maintenance, and landscape teams. This leadership position will manage the execution of all capital projects, facility improvements, and renovation initiatives to ensure the properties under management are well-maintained and meet high-quality standards. The Director will work closely with internal and external stakeholders to plan, budget, and execute property improvements that align with company objectives and enhance tenant satisfaction.
DUTIES AND RESPONSIBILITIES
- Lead and manage the maintenance and landscape teams to ensure effective daily operations and upkeep of all properties.
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Oversee and manage capital projects, including renovations, improvements, and new construction initiatives, ensuring that all work meets quality, safety, and budget standards.
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Develop and implement maintenance programs to prolong the lifespan of property assets, including HVAC systems, plumbing, electrical, and structural components.
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Collaborate with vendors, contractors, and suppliers to obtain quotes, negotiate contracts, and ensure projects are completed on time and within budget.
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Review and approve renovation and improvement plans, ensuring compliance with company standards and regulations.
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Monitor the progress of ongoing projects, troubleshooting issues, and making adjustments to timelines and resources as necessary.
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Manage the capital improvement budget, ensuring funds are allocated effectively for projects, maintenance, and renovations.
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Provide regular updates to senior management on the status of ongoing projects and improvements, including budget adherence and resource allocation.
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Ensure all facilities meet safety standards and regulatory requirements, including accessibility, environmental, and health regulations.
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Foster positive working relationships with Property Managers, tenants, and external partners to ensure smooth coordination of projects and maintenance work.
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Implement strategies to improve energy efficiency and sustainability in all facilities and properties.
EDUCATIONAL REQUIREMENTS
- High school diploma or equivalent required; additional education/training is a bonus.
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Experience in facilities management, project management, engineering, and property management.
PHYSICAL REQUIREMENTS
- Occasional standing or walking within the office or to other facilities.
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Ability to sit for extended periods (up to 8 hours with breaks).
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Occasional bending, reaching, and stooping.
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Frequent use of hands for typing, writing, and handling documents.
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Ability to operate standard office equipment (e.g., computers, copiers, and phones).
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Adequate vision for reading and computer use (corrective lenses acceptable).
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Ability to hear and communicate effectively, including via phone.
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Ability to lift and carry items weighing up to 25 pounds occasionally (e.g., office supplies or small packages).
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Ability to climb stairs.
ADDITIONAL REQUIREMENTS
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Valid Driver's License and/or reliable transportation. Employees may be required to report to different locations for work, and attend offsite meetings, training sessions, conferences, events, etc.
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Proficiency in property management software.
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Proficiency in software applications such as Microsoft Office and Gsuite.
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Knowledge of, or ability to learn, Federal, State, and Local Laws pertaining to Fair Housing and Landlord/Tenant Laws.
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Communication Skills: Strong verbal and written communication, with the ability to convey expectations clearly, provide constructive feedback, and interact professionally and respectfully with team members, stakeholders, and clients.
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Leadership Team Development: Proven ability to lead, motivate, and develop teams, fostering a positive and collaborative work environment.
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Organizational Strategic Planning: Ability to prioritize tasks, manage time effectively, and drive long-term planning and goal execution while maintaining attention to detail.
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Analytical Problem-Solving: Demonstrates sound decision-making, critical thinking, and the ability to resolve complex issues efficiently.
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Adaptability: Flexible in adjusting to changing priorities, managing stressful environments, and navigating ambiguity.
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Multi-Tasking: Capable of managing multiple projects and responsibilities with efficiency and accuracy.
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Technical Proficiency: Proficient in basic mathematical, computer, and software skills, with the ability to learn new systems and tools quickly.
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Collaboration Independence: Able to balance working autonomously with fostering teamwork across departments or teams.
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Professionalism Confidentiality: Upholds confidentiality, models professional conduct, and maintains a high level of integrity.
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Customer Stakeholder Focus: Demonstrates exceptional customer service skills and maintains strong relationships with internal and external stakeholders.
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Decision-Making Accountability: Confident in making timely, data-driven decisions and taking accountability for outcomes.
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Change Management: Ability to lead teams through organizational changes, ensuring smooth transitions and maintaining productivity.
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Strong negotiating skills.
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Willingness to be on-call, carry a cell phone, and adjust work schedules as needed for major project assignments.
Please note: This job description is not intended to be an all-encompassing list of duties, responsibilities, or qualifications. Additional tasks and requirements may be assigned as needed to meet organizational objectives.
