Top 50 Senior executive assistant Jobs in Jericho, Ny

Senior Executive Assistant
Primma, LLC —Roslyn, NY
- $100,000 - $120,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Senior Executive Assistant – Executive Support
D. E. Shaw & Co., L.P. —New York, NY
- $175,000 - $220,000 a year
- Overtime
- 11+ years
- Office
- Bachelor's degree
- Health insurance
- 401(k) matching
Senior Executive Assistant to the Executive Vice President & Provost
Stony Brook University —Stony Brook, NY
- $105,000 - $115,000 a year
- Weekends as needed
- 6 years
- Research
- Office
7d
Senior Executive Assistant to the Chief Human Resources Officer
Stony Brook University Hospital —Stony Brook, NY
- $80,000 - $96,000 a year
- Online Application
- Microsoft Outlook
- Pass drug screening
- Data entry
- Health insurance
5d
Senior Executive Assistant
Ralph Lauren —New York, NY
- $80,000 - $140,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
Senior Executive Assistant
D. E. Shaw & Co., L.P. —New York, NY
- $130,000 - $145,000 a year
- Overtime
- Microsoft Outlook
- Office
- Bachelor's degree
- Health insurance
- 401(k) matching
Executive Assistant – Senior Support (Traditional, 6-Month LTA)
D. E. Shaw & Co., L.P. —New York, NY
- $125,000 - $145,000 a year
- Overtime
- Microsoft Outlook
- Office
- Bachelor's degree
- Health insurance
- 401(k) matching
Executive Assistant – Senior Support (Non-Traditional, 6-Month LTA)
D. E. Shaw & Co., L.P. —New York, NY
- $125,000 - $145,000 a year
- Overtime
- Microsoft Outlook
- Office
- Bachelor's degree
- Health insurance
- 401(k) matching
Sr. Executive Assistant
Peloton —New York, NY
- $91,250 - $107,950 a year
- Hybrid work
- Google Workspace
- 5 years
- Office
Quick Apply
Senior Administrative Assistant - Japanese Bilingual
PASONA N A, INC. —New York, NY
- $57,000 - $95,000 a year
- Full-time
- Hybrid work
- 5 years
- English
- Office
14d
Senior Executive Assistant
JPMorganChase —New York, NY
- $41.11 - $72.12 an hour
- Full-time
- 5 years
- Office
- Senior level
- Health insurance
- Tuition reimbursement
Executive Assistant
A Place for Mom —New York, NY
- $43.25 - $57.69 an hour
- Full-time
- Microsoft Outlook
- Customer service
- 5 years
- Health insurance
- Dental insurance
Quick Apply
8d
Senior Executive Secretary
NYC Health + Hospitals —New York, NY
- $95,000 a year
- Online Application
- Management
- Hospital
- Mid-level
- Commuter assistance
- Paid holidays
Senior Administrative Assistant
Caisse de dépôt et placement du Québec —New York, NY
- $85 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Senior Administrative Assistant (Administrative Support Assistant III) - TripleTree
Capital One —New York, NY
- Email
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Health insurance
Senior Executive Administrator
Generation Next Fertility, PLLC —New York, NY
- $120,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Paid time off
Senior Executive Assistant/Office Administrator
InvestCloud, Inc. —New York, NY
- $95,000 - $115,000 a year
- Hybrid work
- Microsoft Excel
- 5 years
- Office
- Health savings account
- AD&D insurance
Quick Apply
Senior Executive Assistant
Wolters Kluwer —New York, NY
- $68,900 - $118,050 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Commuter assistance
- Paid parental leave
Senior Administrative Assistant (Administrative Support Assistant III) - Corporate Banking
Capital One —New York, NY
- Email
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Health insurance
12d
EXECUTIVE ASSISTANT TO SENIOR VICE PRESIDENT - REMOTE (MUST RESIDE IN NY, NJ or CT)
Chartwells HE —Jamaica, NY
- $75,000 - $80,000 a year
- Full-time
- Remote
- Background check
- Bachelor's degree
- Food service experience
- Commuter assistance
- Paid parental leave
Quick Apply
5d

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Senior Executive Assistant

Primma, LLC
Roslyn, NY

Quick Apply

Job Details

Full-time
$100,000 - $120,000 a year

Qualifications

Confidential information handling
Writing skills
Executive administrative support
Video conferencing software
Typing
Technical troubleshooting support
Video conferences (communication methods)
Managing executive calendars
Video conferencing systems operation

Full Job Description

**This is an on-site position located in Roslyn, NY. **

General Summary: The Executive Assistant provides high-level administrative and operational support to multiple senior executives. This role serves as a strategic partner to the executive leadership team, ensuring efficient day-to-day operations, effective communication, and seamless coordination of business activities.

Essential Duties & Responsibilities:

Provide Executive level administrative support including, but not limited to maintaining executive calendars, scheduling and prioritizing meetings and resolving schedule conflicts.
Type correspondence, reports, compose memos, answer/screen telephone calls for the department.
Coordinate and work with the Executive Staff to ensure smooth running of the Executive area, to include ensuring phone calls are promptly answered and directed appropriately, greeting guests, assisting and using judgment on day-to-day issues involving staff and the Executives
Perform other administrative duties such as filing, photocopying, scanning, faxing and opening / distributing mail, and preparing federal express mail.
Prepare, edit, and proofread correspondence, presentations, reports, and other business documents for Executive level review
Serve as a liaison between executives, employees, clients, vendors, board members, and external business partners on a variety of day-to-day issues.
Provide Executives with all relevant material for meetings in advance
Organize meeting materials / agendas for President & COO in office binders by subject matter on a timely basis
Act as liaison between Board Members and Executive Staff; schedule board meetings and communicate pertinent information, as needed
Compile Board Books for distribution to board members for monthly meetings
Complete Bio Affidavits for Board Members and other Senior Staff (periodically inquire for updates to bios; if so, update same for submission
Submit Bio Affidavits to Third-Party Verification Company for review / approval / submission to NYS DFS
Assist with Subscriber mailing to policyholders and proxy mailing, to include obtaining list of policyholders from IT, submit documents to Minuteman Press for printing, approvals, and mailing deadlines. Upon receipt of returned proxy cards to our offices, record and provide to the President and CEO precise count of votes to coincide with Annual Subscriber Meeting.
Schedule and coordinate internal and external meetings, board meetings, committee meetings, and executive events to include catering as needed
Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and reconciling expense reporting
Act as point person for all printing requests, i.e., receive requests, obtain quotes from printing vendor, obtain Executive approval and place order with printing vendor and prepare payment
Act as contact person for reserving, approving, and tracking the use of several conference rooms
Work closely with Finance on coordinating and obtaining timely wire approvals by the Executive team to include obtaining signatures on priority documents. Submit a variety of check requests/payments to be made and approved in Beanworks once notified by Finance Department.
Approve invoices in Sage / Quadient
Manage and reconcile WB Mason book of business for all departments; notify staff when deliveries are made and collect proper paperwork
Order office supplies for Executive area, including keeping the Executive Team and pantry area stocked; set up and display same daily
Receive senior level requests for time off, present to Executive team for approval, and approve/deny requests in ADP. Reflect and keep up to date all time off on Executive team calendars for reference
Receive notification of refund requests via OnBase; document information and provide to President / COO for his approval
Act as contact person for EmPRO International to obtain signatures, etc. from Executive team
Reconcile monthly TD Bank statements for CEO and President and prepare check request along with backup receipts and submit to Finance A/P
Distribute weekly MPL newsletter via email to list of recipients
Distribute monthly Medical Liability Monitor via email to list of recipients
Assist with onboarding activities and logistics for executive-level hires
Occasionally attend meetings as requested by executive leadership to provide administrative and operational insight, offer recommendations, and support effective communication and coordination across the organization
Exercise exceptional judgment in handling confidential, sensitive, and proprietary information, while maintaining the highest level of discretion and professionalism
Other duties as assigned

Education & Qualifications:

Bachelor's degree preferred; equivalent combination of education and experience will be considered, Minimum 4 – 6 years’ experience supporting multiple executives simultaneously in a fast-paced environment is required
Accurate typing at 40 wpm
Intermediate to advanced knowledge of Microsoft Word and Outlook; Intermediate knowledge of Excel and PowerPoint strongly preferred
Extensive experience managing complex executive calendars, including coordinating and prioritizing meetings and resolving scheduling conflicts
Proficient in the use of Microsoft Teams and other virtual meeting platforms (i.e. Zoom, Webex) to schedule meetings, prepare meeting logistics, manage invites and troubleshoot basic technical issues
Exceptional business writing skills; ability to draft professional correspondence on behalf of senior executives
Demonstrate a high level of discretion by handling sensitive information with care and interacting with individuals in a professional, confidential and diplomatic manner.
Ability to work independently and anticipate executive needs.
Possess strong problem-solving skills and be able to work calmly under pressure and handle the day-to-day challenges of a dynamic office environment
Ability to maintain a cooperative, courteous, and professional relationship while speaking with other departments, employees, management and insureds; ability to communicate effectively with diplomacy and professionalism
Must be detail-oriented, possess strong time management skills and be able to organize and prioritize effectively
Ability to remain stationary for extended periods while working at a computer
Ability to occasionally lift and move office materials weighing up to 10 pounds
Must be able to work onsite, Monday – Friday from 9:00 am to 5:00 pm and have the flexibility to work additional hours as needed to support business demands and executive schedules.

The actual compensation will be determined by experience and other factors permitted by law.

Quick Apply

Refine Your Search

senior executive assistant jobs in jericho, ny

Senior Executive Assistant

Senior Executive Assistant – Executive Support

Senior Executive Assistant to the Executive Vice President & Provost

Senior Executive Assistant to the Chief Human Resources Officer

Senior Executive Assistant

Senior Executive Assistant

Executive Assistant – Senior Support (Traditional, 6-Month LTA)

Executive Assistant – Senior Support (Non-Traditional, 6-Month LTA)

Sr. Executive Assistant

Senior Administrative Assistant - Japanese Bilingual

Senior Executive Assistant

Executive Assistant

Senior Executive Secretary

Senior Administrative Assistant

Senior Administrative Assistant (Administrative Support Assistant III) - TripleTree

Senior Executive Administrator

Senior Executive Assistant/Office Administrator

Senior Executive Assistant

Senior Administrative Assistant (Administrative Support Assistant III) - Corporate Banking

EXECUTIVE ASSISTANT TO SENIOR VICE PRESIDENT - REMOTE (MUST RESIDE IN NY, NJ or CT)

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