Top 2 Personal assistant Jobs in Johnstown Pa

Assistant Municipal Secretary
Upper Yoder Township —Johnstown, PA
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
13d
Clerical Assistant 2 - Athletics (9 month)
Indiana University of Pennsylvania —Indiana, PA
- Full-time
- Office
- High school diploma or GED
- University
10d

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Clerical Assistant 2 - Athletics (9 month)
Indiana University of Pennsylvania —Indiana, PA
These duties include coordinating and maintaining correspondence with Hall of Fame Inductees via their preferred method of contact (phone, email, text) for…
10d

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Senior Executive Administrative Specialist / CEO Chief of Staff
MedVet —Worthington, OH
Use tools such as Microsoft Office, presentation platforms, spreadsheets, collaboration tools, and AI-enabled productivity tools to improve efficiency and…
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Administrative Assistant
Columbus Oncology & Hematology —Columbus, OH
Perform standard office duties, such as filing, handling incoming and outgoing electronic communications, answering telephones, creating and preparing financial…
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Assistant Municipal Secretary

Upper Yoder Township
Johnstown, PA

Quick Apply

Job Details

Full-time
13 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Professional development assistance
Life insurance
Retirement plan

Qualifications

Report preparation
Computer operation
Correspondence management
Microsoft Excel
Microsoft Outlook
Phone communication
Computer literacy
Filing
Executive administrative support
Microsoft Office
Driver's License
Attention to detail
Financial record maintenance
QuickBooks
Organizational skills
Telephone systems
Multi-line phone systems
Clerical experience
Proofreading
Quality data entry

Full Job Description

Job Summary
We are seeking a proactive and organized Assistant Municipal Secretary to serve within our local government. This role involves assisting in office operations, coordinating communications, and supporting municipal functions to ensure smooth and efficient township administration. The ideal candidate will demonstrate exceptional organizational skills, strong communication abilities, and a passion for public service. As the Assistant Municipal Secretary, you will be an important point of contact for residents, officials, and visitors, fostering a welcoming environment while maintaining meticulous records and supporting daily operations.

Hours

This position is (40 hrs./week) with occasional evening meetings.

Duties

Manage front desk responsibilities, greeting visitors and directing inquiries with professionalism and courtesy
Operate multi-line phone systems to handle incoming calls efficiently, providing accurate information or routing calls appropriately
Maintain organized filing systems for official documents, correspondence, and municipal records ensuring easy retrieval and compliance with record-keeping standards
Utilize computer skills to perform data entry, update databases, and prepare reports using Microsoft Office and QuickBooks Enterprise.
Oversee calendar management for municipal meetings, appointments, and events, ensuring timely scheduling and reminders
Handle bookkeeping tasks using QuickBooks and similar accounting software to process invoices, track expenses, assist with collections and budget documentation
Support office management activities including proofreading documents, managing supplies inventory, and maintaining a clean, functional workspace
Provide excellent customer support by addressing resident questions via phone or in person with professionalism and patience
Assist with clerical tasks such as photocopying, scanning, filing, and preparing official correspondence or notices
Prepare agendas, advertisements, meeting packets, and accurate minutes for the Board of Supervisors.
Maintain township records, digital archives, and assist with website/Facebook updates.
Support Zoning/Codes Administration, Planning Commission Administration, permits for various departments, and Right‑to‑Know documentation

Requirements

Administrative experience in a professional administrative setting; municipal or government experience is a plus
Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with QuickBooks for bookkeeping tasks
Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment and with the ability to work independently
Phone etiquette skills along with experience managing multi-line phone systems and front desk operations
Capable of handling data entry accurately while maintaining attention to detail; proofreading skills are essential for official documents
Experience in clerical duties such as filing, record keeping, calendar management, and document preparation
Strong time management skills coupled with the ability to multitask efficiently under deadlines
Personal assistant or executive support experience is advantageous but not required; willingness to learn municipal procedures is essential

Join us in this rewarding role where your organizational talents will directly contribute to the effective functioning of our local government. We are committed to fostering an inclusive environment that values dedication, professionalism, and community service.

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance

Experience:

clerical: 1 year (Required)

License/Certification:

PA Drivers License (Required)

Ability to Commute:

Johnstown, PA 15905 (Required)

Work Location: In person

Quick Apply

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personal assistant jobs in johnstown pa

Assistant Municipal Secretary

Clerical Assistant 2 - Athletics (9 month)

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