Top 9 Purchasing coordinator Jobs in Joliet, Il

Accounts Payable & Purchasing Coordinator
Confidential —Cook County, IL
- $65,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- Bachelor's degree
- AD&D insurance
- Disability insurance
Quick Apply
7d
Purchasing Coordinator
G&W Electric Co —Bolingbrook, IL
- $46,945 - $60,000 a year
- Full-time
- Hybrid work
- Mid-level
- Organizational skills
- Experience equivalent to degree accepted
- Profit sharing
- Disability insurance
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Purchasing Coordinator
Craig Bachman Imports, INC. —Frankfort, IL
- $20 - $23 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health savings account
- Paid holidays
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Purchasing Coordinator
Solina Group —Bolingbrook, IL
- $50,000 a year
- Online Application
- Pass drug screening
- Mid-level
- Administrative experience
Project Coordinator
Next Door & Window —Burr Ridge, IL
- $41,600 - $45,760 a year
- Overtime
- Mid-level
- Office
- Organizational skills
- Profit sharing
- Health insurance
Quick Apply
11d
Purchasing Coordinator - Temporary (3 months)
Shorr Packaging Corp. —Aurora, IL
- $20 - $22 an hour
- Temporary
- Hybrid work
- Microsoft Outlook
- High school diploma or GED
- Communication skills
Inventory Control Coord
US Foods, Inc. —Aurora, IL
- $21 - $33 an hour
- Full-time
- 5 years
- Writing skills
- Basic math
- Employee stock purchase plan
- Disability insurance
Coordinator, Inventory Control
TriMark USA —Bedford Park, IL
- $21 - $24 an hour
- Email
- Background check
- Microsoft Outlook
- Military
- Health insurance
- Dental insurance
Quick Apply

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Purchasing Manager
Confidential —Vernon Hills, IL
Must possess a valid driver's license and be able to operate a motor vehicle. Office and occasional field position requiring travel to job sites and supplier…
$125,000 a year
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1d
Senior Manager, Global Sourcing NPD
Fortune Brands —Deerfield, IL
Lead and support cross functional teams in developing solutions to complex business, technical, and supply base challenges.
$124,000 - $190,000 a year
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PURCHASING COORDINATOR _ GREATER COLUMBUS CONVENTION CENTER
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Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.
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Accounts Payable & Purchasing Coordinator

Confidential -
Cook County, IL

Quick Apply

Job Details

Full-time
$65,000 - $75,000 a year
7 days ago

Benefits

AD&D insurance
Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Vision insurance
Life insurance
Paid sick time

Qualifications

Accounts payable
QuickBooks Online
QuickBooks

Full Job Description

Position Summary

The Accounts Payable & Purchasing Coordinator is primarily responsible for managing the day-to-day accounts payable process—including invoice preparation, verification, processing through Bill.com and QuickBooks Online, and payment tracking—while ensuring compliance with established company policies, procedures, and internal controls. This role also supports purchasing activities, from purchase order creation through delivery follow-up, maintaining accurate records and supporting efficient business operations.

Essential Responsibilities

Rename vendor invoices according to established file naming conventions.
Verify invoices against purchase orders in Excel, including pricing, quantities, taxes, freight charges, and supporting documentation.
Perform three-way matching of purchase orders, receiving documentation, and vendor invoices prior to payment.
Save processed invoices to the local shared drive in accordance with filing procedures.
Upload approved invoices to Bill.com for payment processing.
Sync invoice and payment data between Bill.com and QuickBooks Online, ensuring accurate entry in QBO.
Track payment status and process invoices within established payment terms.
Resolve invoice discrepancies by requesting corrected invoices or vendor credit memos.
Reconcile vendor statements.
Investigate missing invoices, unapplied credits, and payment discrepancies.
Communicate with vendors to resolve billing and documentation issues.
Maintain accurate vendor records and account information.
Maintain organized electronic and physical accounts payable records.

Purchasing (Secondary)

Create and issue approved purchase orders and track purchasing activity.
Monitor open purchase orders and follow up with vendors regarding order status and delivery schedules.
Communicate shipment delays and backorders to internal departments.
Coordinate replacement or substitute products when necessary.
Maintain purchasing catalogs, including current pricing, vendor information, and product details.
Maintain accurate purchasing records and documentation.

Month-End Close & Audit Support

Ensure all invoices are entered before monthly closing deadlines.
Assist with accounts payable accruals.
Support month-end and year-end closing activities.
Provide documentation for internal and external audits.

Compliance & Internal Controls

Follow established purchasing and accounts payable procedures.
Verify that all required approvals are obtained before processing payments.
Prevent duplicate invoices and duplicate payments through careful review.
Maintain complete supporting documentation for audit purposes.
Adhere to segregation of duties and other internal control requirements.
Report control deficiencies or unusual transactions when identified.

Reporting

Prepare weekly accounts payable aging reports.
Monitor invoice processing turnaround times.
Assist with departmental KPI reporting.

Qualifications

Bachelor's degree in Accounting, Business Administration, or a related field preferred.
Two or more years of experience in Accounts Payable, Purchasing, or Procurement.
Experience performing three-way invoice matching.
Experience using QuickBooks Online; experience with Bill.com strongly preferred.
Proficiency in Microsoft Excel.

Pay: $65,000.00 - $75,000.00 per year

Benefits:

401(k)
AD&D insurance
Dental insurance
Disability insurance
Health insurance
Life insurance
Paid sick time
Paid time off
Parental leave
Vision insurance

Application Question(s):

Do you have experience processing and paying invoices through Bill.com?
Have you performed three-way matching of purchase orders, receiving documents, and vendor invoices?
Have you supported month-end close activities, such as AP accruals or GRNI reporting?
Do you have experience creating purchase orders and following up with vendors on order status and deliveries?
Are you authorized to work in the United States without sponsorship?

Experience:

Accounts payable: 1 year (Required)
QuickBooks: 1 year (Required)

Work Location: In person

Quick Apply

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purchasing coordinator jobs in joliet, il

Accounts Payable & Purchasing Coordinator

Purchasing Coordinator

Purchasing Coordinator

Purchasing Coordinator

Project Coordinator

Purchasing Coordinator - Temporary (3 months)

Inventory Control Coord

Coordinator, Inventory Control

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