Top 39 School administration Jobs in Joliet, Il

Administrative Secretary to Student Services
Joliet Public Schools District 86 —Joliet, IL
- $33.42 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
MENTOR PRINCIPAL/ADMINISTRATIVE SUBSTITUTE
Joliet Public Schools District 86 —Joliet, IL
- $400 a week
- Part-time
- 5 years
- Basic math
- Teaching Certification
Office Staff I: Special Services
Joliet Township High School District 204 —Joliet, IL
- Office
- Entry level
Professional Office Personnel - 210 Days (Control #29428)
Valley View Community Unit School District 365U —Romeoville, IL
- Online Application
- Writing skills
- High school diploma or GED
- Data entry
- AD&D insurance
- Disability insurance
7d
Professional Office Personnel - 210 Days (Control #29416)
Valley View Community Unit School District 365U —Romeoville, IL
- Online Application
- Writing skills
- High school diploma or GED
- Data entry
- AD&D insurance
- Disability insurance
Task Force Clerical - Central
Joliet Township High School District 204 —Joliet, IL
- School
- Entry level
Executive Office Personnel (#29484)
Valley View Community Unit School District 365U —Romeoville, IL
- Online Application
- Mid-level
- Office
- Ability to climb stairs
- AD&D insurance
- Disability insurance
2d
Administrative Assistant for Early Childhood
Troy Community Consolidated School District 30-C —Plainfield, IL
- $19.25 an hour
- 8 hour shift
- Microsoft Access
- Computer literacy
- Mid-level
- Paid holidays
9d
Front Desk Representative (Non-Seasonal)
Goldfish Swim School - Plainfield —Plainfield, IL
- $15 - $17 an hour
- Part-time
- Background check
- Experience working with children
- Children
- Paid training
- On-the-job training
Quick Apply
Substitute Administrative Assistant (School/District)
Yorkville Community Unit School District 115 —Yorkville, IL
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Attendance Secretary
Bremen High School District 228 —Oak Forest, IL
- Online Application
- School experience
- High school
- High school diploma or GED
14d
Clerical Substitute
Joliet Township High School District 204 —Joliet, IL
- $15 an hour
- Office
- Entry level
Front Desk Receptionist
Kiddie Academy of Lemont —Lemont, IL
- $17 an hour
- Part-time
- Office
- Administrative experience
- Children
- Paid time off
- Employee assistance program
Quick Apply
Secretary - Records
East Aurora School District 131 —Aurora, IL
- 8 hour shift
- Word processing
- High school diploma or GED
- Organizational skills
- AD&D insurance
- Disability insurance
8d
Bookkeeper/Secretary to the Associate Principal
Bremen High School District 228 —Tinley Park, IL
- Online Application
- School experience
- High school
- Computer literacy
- Food provided
Substitute Secretary
Valley View Community Unit School District 365U —Romeoville, IL
- Online Application
- Current TB test
- Computer literacy
- Office
Assistant Principal Secretary - Elementary
Plainfield Community Consolidated School District 202 —Plainfield, IL
- From $18.69 an hour
- Online Application
- High school diploma or GED
- Organizational skills
- Public school
- AD&D insurance
- Health insurance
Task Force Substitute Clerical
Joliet Township High School District 204 —Joliet, IL
- $17.17 an hour
- School
- Entry level
- Health insurance
- Dental insurance
Assistant Superintendent for Administrative Services (CC# 23828)
Valley View Community Unit School District 365U —Romeoville, IL
- $189,400 - $216,500 a year
- School experience
- Ability to walk for extended periods
- 5 years
- Mileage reimbursement
- AD&D insurance
Substitute Secretary
Plainfield Community Consolidated School District 202 —Plainfield, IL
- $17 an hour
- Online Application
- School experience
- Computer literacy
- High school diploma or GED

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Administrative Secretary to Student Services

Joliet Public Schools District 86 -
Joliet, IL

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Job Details

Full-time
$33.42 an hour

Qualifications

Confidential information handling
Family Educational Rights and Privacy Act (FERPA)
School legal knowledge
Project management
Clerical experience
Board relations
Stakeholder relationship building

Full Job Description

POSITION: Administrative Secretary to Student Services

POSITION GUIDE: Non – Certified Personnel

Full Time - 12 Months

Non – Bargaining Position

Non – Exempt

REPORTS TO: Assistant Superintendent for Equity and Student Services

INDIRECTLY REPORTS: Director of Equity and Student Services/Director of Special Education

RELATES TO: Deputy Superintendent

Assistant Superintendent for Curriculum and Instruction

Assistant Superintendent for Human Resources and Labor Relations

Assistant Superintendent for Business and Financial Services

Chief Officer for Legal Services and Labor Relations

Chief of Technology and Informational Services

Director for Communications and Development

Director of Human Resources

Director of Teaching and Learning

Building Principals

Student Services Coordinators

SUPERVISES INDIRECTLY:

Student Services Secretary

Student Services File Clerk

QUALIFICATIONS:

Education & Experience: Associate’s Degree preferred, or a High School Diploma/equivalent combined with a minimum of three (3) years of progressive, high-level office administration experience.
Specialized Experience: Proven experience performing advanced clerical, administrative, or specialized duties of a legal or highly confidential nature.
Administrative Autonomy: Demonstrated ability to manage delegated administrative details, independently resolve inquiries or complaints, and streamline operations within the Office of the Assistant Superintendent.
Communication Skills: Exceptional ability to draft clear, concise, and professional memoranda, directives, and correspondence with minimal oversight.
Project Management: Strong capacity to execute complex instructions, multi-task, and develop comprehensive workflow plans independently.
Public Relations & Demeanor: Outstanding interpersonal skills; ability to engage with stakeholders, staff, and the public with a pleasant, composed, and professional demeanor.
Relationship Building: Proven track record of establishing and maintaining collaborative working relationships with School Board Members, district employees, and the general community.
Confidentiality & Discretion: Absolute commitment to maintaining the strict confidentiality of student records, legal matters, and sensitive district information in compliance with state and federal regulations (e.g., FERPA).
Must pass District Technology Test.

The information contained in this job description is in compliance with the Americans with Disabilities Act and is not an exhaustive list of the duties performed for this position. Additional duties performed by the individual holding this position may be assigned.

RESPONSIBILITIES:

1. Administrative & Executive Support

Office Management: Manages the day-to-day administrative operations of the Office of Student Services; prioritizes tasks, manages calendars, and ensures deadlines are met seamlessly.
Correspondence & Documentation: Drafts, reviews, and proofreads highly professional memoranda, district-wide directives, complex reports, and routine correspondence with minimal supervision.
Meeting & Event Coordination: Organizes logistics for departmental meetings, district workshops, and advisory committees, including preparing agendas, documenting meeting minutes, and tracking follow-up actions.
Conference & Travel Arrangements: Coordinates all logistics, registrations, lodging, and travel arrangements for both in-district and out-of-district professional development conferences.
Information Routing: Screens incoming calls, processes physical and electronic mail, and routes inquiries to appropriate personnel to ensure efficient and timely resolution.

2. Student Services & Specialized Program Support

Records Management: Oversees the accurate processing, maintenance, and secure archiving of student records, ensuring absolute compliance with FERPA, the Illinois School Student Records Act (ISSRA), and district policies.
Special Education & Equity Liaison: Assists in tracking, organizing, and distributing documentation related to special education placements, equity initiatives, McKinney-Vento (homeless) support, and alternative programming.
Service Provider Contracts: Manages the generation, processing, and administrative tracking of legal contracts and service agreements with external service providers and independent contractors.
Outsourced Placements & Services: Coordinates logistics and secures essential staffing and therapeutic services for students with disabilities when the required specialized services are unavailable within the district.
State & Federal Reporting: Compiles data and prepares mandated technical reports required by the Illinois State Board of Education (ISBE) and federal agencies under the direction of the Assistant Superintendent.

3. Budgetary & Financial Assistance

Purchase Orders & Requisitions: Processes purchase requisitions, tracks departmental supply inventories, and maintains accurate records of vendor invoices and payments.
Supply Inventory Management: Monitors, orders, and maintains an optimal inventory of office and specialized departmental supplies, ensuring essential materials are consistently available for staff.
Payroll & Time Management: Manages and tracks staff attendance, hours worked, and time-off requests for the purpose of accurate departmental payroll processing.
Credit Card Processing & Reconciliation: Processes departmental credit card transactions, meticulously reconciles monthly statements, and compiles supporting receipts and documentation in compliance with district business office policies.
Budget Tracking: Monitors expenditures for Student Services funds and grant allocations, highlighting variances or potential discrepancies to leadership.

4. Community & Stakeholder Relations

Public Relations: Serves as a primary, professional point of contact for the district leadership, school staff, parents, and community organizations.
Inquiry Resolution: Independently addresses and resolves non-technical questions or complaints from the public using discretion, empathy, and comprehensive knowledge of district procedures.
Assists with other Student Services department tasks and special projects as needed or assigned.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, talk, and hear. The employee is frequently required to reach with hands and arms, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees experience constant interruptions and inflexible deadlines. The noise level in this environment is quiet to moderate. Duties are performed primarily indoors and occasionally outdoors. In-district and out-of-town travel required as necessary for training and/or to carry out duties and responsibilities.

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Refine Your Search

school administration jobs in joliet, il

Administrative Secretary to Student Services

MENTOR PRINCIPAL/ADMINISTRATIVE SUBSTITUTE

Office Staff I: Special Services

Professional Office Personnel - 210 Days (Control #29428)

Professional Office Personnel - 210 Days (Control #29416)

Task Force Clerical - Central

Executive Office Personnel (#29484)

Administrative Assistant for Early Childhood

Front Desk Representative (Non-Seasonal)

Substitute Administrative Assistant (School/District)

Attendance Secretary

Clerical Substitute

Front Desk Receptionist

Secretary - Records

Bookkeeper/Secretary to the Associate Principal

Substitute Secretary

Assistant Principal Secretary - Elementary

Task Force Substitute Clerical

Assistant Superintendent for Administrative Services (CC# 23828)

Substitute Secretary

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1. Administrative & Executive Support

2. Student Services & Specialized Program Support

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