Top 275 Administrator Jobs in Joliet Il

Office Secretary / Administrative Coordinator
Krupa Electric Inc —Romeoville, IL
- $28 - $32 an hour
- Part-time
- Microsoft Outlook
- Research
- Mid-level
- Employee assistance program
Quick Apply
2d
Administrative Assistant III
Cencora —Romeoville, IL
- $33.00 - $34.25 an hour
- Full-time
- Writing skills
- Mid-level
- Office
- Paid parental leave
- Health insurance
4d
Administrative Assistant for Curriculum and Instruction
Plainfield Community Consolidated School District 202 —Plainfield, IL
- $45,500 - $65,000 a year
- 8 hour shift
- Mid-level
- Office
- 3 years
- AD&D insurance
- Health insurance
5d
Office Manager
Precision Property Pros —Lockport, IL
- Part-time
- Office
- High school diploma or GED
- Driver's License
- Referral program
ADMINISTRATIVE ASSISTANT I
State of Illinois —Park Forest, IL
- $5,834 - $8,307 a month
- Weekends as needed
- Bilingual
- Background check
- Microsoft Excel
- Paid parental leave
- Paid holidays
5d
Office Coordinator
NLX Beverage Solutions —New Lenox, IL
- $24 - $26 an hour
- 18 years or older
- Spanish
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Staff Assistant (ADMINISTRATIVE ASSISTANT I)
State of Illinois —Westchester, IL
- $5,834 - $8,307 a month
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Paid holidays
9d
Administrative Assistant - Frankfort
Friedman & Huey Associates —Frankfort, IL
- $50,000 - $70,000 a year
- Microsoft Outlook
- 5 years
- Administrative experience
- Profit sharing
- Disability insurance
Branch Administrator
Morgan Stanley —Lisle, IL
- $55,000 - $95,000 a year
- Full-time
- Writing skills
- Mid-level
- Office
- Health savings account
- Paid holidays
Executive Office Personnel (#29484)
Valley View Community Unit School District 365U —Romeoville, IL
- Online Application
- Mid-level
- Office
- Ability to climb stairs
- AD&D insurance
- Disability insurance
Freight Administrator
Sandvik —Romeoville, IL
- $26.00 - $27.50 an hour
- Online Application
- English
- Mid-level
- High school diploma or GED
- Disability insurance
- Health insurance
Corporate Office Coordinator
Marquette Management —Naperville, IL
- $24 - $28 an hour
- Full-time
- Ability to walk for extended periods
- Mid-level
- Ability to sit for extended periods
- Health insurance
- Dental insurance
Administrative Assistant - Northbrook
Friedman & Huey Associates —Frankfort, IL
- $50,000 - $70,000 a year
- Microsoft Outlook
- 5 years
- Administrative experience
- Profit sharing
- Disability insurance
Administrative Assistant
AmSpec Group —Plainfield, IL
- Full-time
- Office
- High school diploma or GED
- Ability to sit for extended periods
Admin 2
Wayfair —Romeoville, IL
- $25.00 - $26.50 an hour
- Weekends as needed
- Microsoft Outlook
- English
- Mid-level
- Health insurance
- Dental insurance
Administrative Assistant
Village Of Lemont —Lemont, IL
- From $25.75 an hour
- Part-time
- ERP systems
- Research
- Office
- Paid time off
- Employee assistance program
Quick Apply
3d
Administrative Assistant
Amspec LLC. —Plainfield, IL
- Office
- High school diploma or GED
- Ability to sit for extended periods
Quick Apply
Administrative Assistant
TOPS Products —Naperville, IL
- $25 - $35 an hour
- Part-time
- Spanish
- Google Workspace
- Inventory management
Quick Apply
Assistant to Director of Public Works
Village of Homer Glen —Homer Glen, IL
- $74,500 - $94,000 a year
- Weekends as needed
- Background check
- Pass drug screening
- Research
- Paid holidays
- Health insurance
Quick Apply
9d
Office Coordinator Event Staff - Chicagoland Speedway
NASCAR —Joliet, IL
- $15 - $18 an hour
- Part-time
- 18 years or older
- Office
- In-person

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Office Secretary / Administrative Coordinator

Krupa Electric Inc -
Romeoville, IL

Quick Apply

Job Details

Part-time | Full-time
$28 - $32 an hour
2 days ago

Benefits

Employee assistance program

Qualifications

Administrative experience
High school diploma or GED
Attention to detail
Organizational skills
Time management

Full Job Description

Position Overview

We are seeking a highly organized, dependable, and detail-oriented Office Secretary / Administrative Coordinator to support our day-to-day office operations. This position will provide administrative support, maintain company records, coordinate documentation, assist with compliance requirements, manage business registrations, and help ensure that important deadlines and administrative responsibilities are completed accurately and on time.

The ideal candidate is professional, organized, responsive, and comfortable managing multiple priorities while maintaining confidentiality and attention to detail.

Key Responsibilities

Administrative & Office Support

Manage daily office administrative activities and maintain an organized office environment.
Answer and direct phone calls, emails, and other correspondence.
Schedule meetings, appointments, inspections, and other business activities.
Prepare letters, forms, reports, spreadsheets, correspondence, and other documents.
Maintain electronic and physical filing systems.
Enter, update, and maintain company and project information in databases and spreadsheets.
Order and maintain office supplies and coordinate routine office needs.
Assist management and project personnel with administrative tasks as needed.
Maintain calendars, deadlines, renewal dates, and follow-up items.

Compliance & Regulatory Support

Assist with routine compliance reviews and maintain compliance documentation.
Track licenses, permits, certificates, registrations, renewals, and expiration dates.
Research and monitor administrative requirements applicable to the company's operations.
Prepare and organize documentation required for regulatory, licensing, or compliance submissions.
Maintain accurate records of completed compliance requirements and outstanding items.
Coordinate with management, government agencies, municipalities, vendors, and other parties regarding administrative requirements.
Follow up on outstanding compliance items and notify management of upcoming deadlines.

Business Registrations & Corporate Records

Prepare and submit business registration and renewal documents.
Maintain records for company registrations, licenses, certificates, permits, and related filings.
Track renewal deadlines and ensure timely submission of required paperwork.
Assist with registrations in municipalities, states, agencies, vendor systems, and other applicable platforms.
Maintain organized copies of confirmations, receipts, certificates, and correspondence.
Research registration requirements and coordinate with appropriate agencies when necessary.

Project Submittals & Documentation

Prepare, assemble, and submit project-related documentation according to established requirements.
Track project submittals, approvals, revisions, and outstanding documents.
Maintain project files and ensure required documentation is complete and properly organized.
Coordinate with project managers, clients, contractors, vendors, municipalities, and other stakeholders.
Monitor submission deadlines and follow up on pending approvals or requested revisions.
Maintain logs of submitted documents, dates, status, and required follow-up.
Assist with preparation of proposals, bids, qualification packages, permits, certificates, and other project documentation.

Records & Document Control

Maintain accurate electronic and paper records.
Establish consistent naming, filing, and document-control procedures.
Ensure current versions of forms and documents are used.
Scan, copy, distribute, and archive documents as needed.
Protect confidential company, employee, client, and project information.
Assist with document retention and organization.

Communication & Coordination

Serve as a professional point of contact for routine administrative inquiries.
Communicate with clients, vendors, government offices, municipalities, subcontractors, and other business contacts.
Draft professional emails and correspondence.
Coordinate information between office staff, management, and field/project personnel.
Follow up on outstanding requests and provide status updates.

Qualifications

High school diploma or equivalent required; additional administrative or business education is a plus.
2+ years of office administration, secretary, administrative assistant, project administration, or similar experience preferred.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Strong attention to detail and accuracy.
Ability to manage multiple projects, deadlines, and priorities.
Proficiency with Microsoft Office, including Word, Excel, Outlook, and PDF/document-management tools.
Comfortable learning online registration, permitting, compliance, and project-submittal systems.
Ability to work independently while also supporting a team.
Professional, dependable, and service-oriented attitude.

Preferred Experience

Experience with any of the following is a plus:

Business registrations and renewals
Licensing and permitting
Compliance documentation
Government or municipal submissions
Construction or project administration
Project submittals and document control
Bid and proposal packages
Certificate of insurance tracking
Vendor and subcontractor documentation
Microsoft Excel tracking logs
Electronic filing and document-management systems

Key Skills

Organization and prioritization
Attention to detail
Written and verbal communication
Document management
Deadline tracking
Compliance coordination
Problem solving
Professional customer service
Microsoft Office proficiency
Ability to handle confidential information

What We Offer

Competitive compensation based on experience
Professional and supportive work environment
Opportunity for growth and increased responsibility
Training on company systems and procedures

How to Apply

Please submit your resume and a brief summary of your relevant administrative, compliance, registration, or project-support experience.

Position: Office Secretary / Administrative Coordinator
Employment Type: Full-Time
Location: Romeoville IL
Schedule: Monday–Friday / 7-3:30pm

Pay: $28.00 - $32.00 per hour

Benefits:

Employee assistance program

Work Location: In person

Quick Apply

Refine Your Search

administrator jobs in joliet il

Office Secretary / Administrative Coordinator

Administrative Assistant III

Administrative Assistant for Curriculum and Instruction

Office Manager

ADMINISTRATIVE ASSISTANT I

Office Coordinator

Staff Assistant (ADMINISTRATIVE ASSISTANT I)

Administrative Assistant - Frankfort

Branch Administrator

Executive Office Personnel (#29484)

Freight Administrator

Corporate Office Coordinator

Administrative Assistant - Northbrook

Administrative Assistant

Admin 2

Administrative Assistant

Administrative Assistant

Administrative Assistant

Assistant to Director of Public Works

Office Coordinator Event Staff - Chicagoland Speedway

I want to receive the latest job alert for administrator in joliet il

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