Top 49 Transaction coordinator Jobs in Joliet Il

Administrative Secretary to Student Services
Joliet Public Schools District 86 —Joliet, IL
- $33.42 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
Customer Data Coordinator
DCC Propane, LLC —Lemont, IL
- Full-time
- Computer literacy
- Office
- Residential
- Paid holidays
- Disability insurance
Quick Apply
8d
Office Administrator
Century 21 Circle —Orland Park, IL
- From $45,000 a year
- Full-time
- Inventory management
- Office
- Administrative experience
- AD&D insurance
- Disability insurance
Quick Apply
7d
Patient Service Rep
Duly Health and Care —Joliet, IL
- $15.10 - $22.70 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Disability insurance
- Health insurance
Quick Apply
Real Estate Agent - Exclusive Zillow Flex Partner | Zero Monthly Fees | $100K-$500K
Crosstown Realtors —Illinois
- $40,000 - $200,000 a year
- Part-time
- Remote
- Mid-level
- Real Estate License
- Reliable transportation
- Work from home
- Professional development assistance
Quick Apply
Patient Service Representative - Part Time
Duly Health and Care —Joliet, IL
- $15.10 - $22.70 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Disability insurance
- Health insurance
Quick Apply
1d
Client Coordinator
Elase Nationwide —Hinsdale, IL
- $20 - $25 an hour
- Weekends as needed
- Mid-level
- High school diploma or GED
- Travel
- Disability insurance
- Health insurance
Quick Apply
11d
Commercial Funding Coordinator
Finexa Business LLC —Burr Ridge, IL
- From $50,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Paid time off
Quick Apply
11d
Real Estate Office Coordinator
DPG Real Estate Agency —Lisle, IL
- $20 - $25 an hour
- Part-time
- Office
- Administrative experience
- Real Estate License
Quick Apply
Patient Service Representative - PTOT - Lemont
Duly Health and Care —Lemont, IL
- $15.10 - $22.70 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Disability insurance
- Health insurance
Quick Apply
Patient Service Representative (Part-Time) - PTOT
Duly Health and Care —Naperville, IL
- $15.10 - $22.70 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Disability insurance
- Health insurance
Quick Apply
Executive Assistant to the Executive Pastor of Campuses
The Compass Church —Naperville, IL
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Research
11d
Patient Service Representative - Dermatology
Duly Health and Care —Naperville, IL
- $15.10 - $22.70 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Disability insurance
- Health insurance
Quick Apply
Patient Service Representative (Part-Time) - Pain Management ASC
Duly Health and Care —Naperville, IL
- $15.10 - $22.70 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Disability insurance
- Health insurance
Quick Apply
Real Estate Agent - Chicago South Suburbs
Rocket Companies —Downers Grove, IL
- $25,000 - $115,000 a year
- Full-time
- Customer service
- Real Estate License
- Travel
- Commuter assistance
- Health savings account
Patient Care Coordinator
OrthoLazer —Oak Brook, IL
- $18 - $20 an hour
- Part-time
- Customer service
- Clinic
- US work authorization
- 401(k)
- 401(k) matching
Quick Apply
Patient Service Representative - Family Practice
Duly Health and Care —Woodridge, IL
- $15.10 - $22.70 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Disability insurance
- Health insurance
Quick Apply
10d
Front Desk Associate
Options Medical Weight Loss —Naperville, IL
- $16 - $18 an hour
- Part-time
- HIPAA
- Administrative experience
- High school diploma or GED
Quick Apply
3d
Real Estate Office Manager
Better Homes and Gardens Real Estate Connections —Oak Forest, IL
- $22 - $26 an hour
- Mid-level
- Office
- Mentoring
Quick Apply
Patient Care Coordinator
OLC Development, Inc —Oak Brook, IL
- $18 - $20 an hour
- Part-time
- Mid-level
- Clinic
- 1 year
- Opportunities for advancement
Quick Apply

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Administrative Secretary to Student Services

Joliet Public Schools District 86 -
Joliet, IL

Apply Now

Job Details

Full-time
$33.42 an hour

Qualifications

Confidential information handling
Family Educational Rights and Privacy Act (FERPA)
School legal knowledge
Project management
Clerical experience
Board relations
Stakeholder relationship building

Full Job Description

POSITION: Administrative Secretary to Student Services

POSITION GUIDE: Non – Certified Personnel

Full Time - 12 Months

Non – Bargaining Position

Non – Exempt

REPORTS TO: Assistant Superintendent for Equity and Student Services

INDIRECTLY REPORTS: Director of Equity and Student Services/Director of Special Education

RELATES TO: Deputy Superintendent

Assistant Superintendent for Curriculum and Instruction

Assistant Superintendent for Human Resources and Labor Relations

Assistant Superintendent for Business and Financial Services

Chief Officer for Legal Services and Labor Relations

Chief of Technology and Informational Services

Director for Communications and Development

Director of Human Resources

Director of Teaching and Learning

Building Principals

Student Services Coordinators

SUPERVISES INDIRECTLY:

Student Services Secretary

Student Services File Clerk

QUALIFICATIONS:

Education & Experience: Associate’s Degree preferred, or a High School Diploma/equivalent combined with a minimum of three (3) years of progressive, high-level office administration experience.
Specialized Experience: Proven experience performing advanced clerical, administrative, or specialized duties of a legal or highly confidential nature.
Administrative Autonomy: Demonstrated ability to manage delegated administrative details, independently resolve inquiries or complaints, and streamline operations within the Office of the Assistant Superintendent.
Communication Skills: Exceptional ability to draft clear, concise, and professional memoranda, directives, and correspondence with minimal oversight.
Project Management: Strong capacity to execute complex instructions, multi-task, and develop comprehensive workflow plans independently.
Public Relations & Demeanor: Outstanding interpersonal skills; ability to engage with stakeholders, staff, and the public with a pleasant, composed, and professional demeanor.
Relationship Building: Proven track record of establishing and maintaining collaborative working relationships with School Board Members, district employees, and the general community.
Confidentiality & Discretion: Absolute commitment to maintaining the strict confidentiality of student records, legal matters, and sensitive district information in compliance with state and federal regulations (e.g., FERPA).
Must pass District Technology Test.

The information contained in this job description is in compliance with the Americans with Disabilities Act and is not an exhaustive list of the duties performed for this position. Additional duties performed by the individual holding this position may be assigned.

RESPONSIBILITIES:

1. Administrative & Executive Support

Office Management: Manages the day-to-day administrative operations of the Office of Student Services; prioritizes tasks, manages calendars, and ensures deadlines are met seamlessly.
Correspondence & Documentation: Drafts, reviews, and proofreads highly professional memoranda, district-wide directives, complex reports, and routine correspondence with minimal supervision.
Meeting & Event Coordination: Organizes logistics for departmental meetings, district workshops, and advisory committees, including preparing agendas, documenting meeting minutes, and tracking follow-up actions.
Conference & Travel Arrangements: Coordinates all logistics, registrations, lodging, and travel arrangements for both in-district and out-of-district professional development conferences.
Information Routing: Screens incoming calls, processes physical and electronic mail, and routes inquiries to appropriate personnel to ensure efficient and timely resolution.

2. Student Services & Specialized Program Support

Records Management: Oversees the accurate processing, maintenance, and secure archiving of student records, ensuring absolute compliance with FERPA, the Illinois School Student Records Act (ISSRA), and district policies.
Special Education & Equity Liaison: Assists in tracking, organizing, and distributing documentation related to special education placements, equity initiatives, McKinney-Vento (homeless) support, and alternative programming.
Service Provider Contracts: Manages the generation, processing, and administrative tracking of legal contracts and service agreements with external service providers and independent contractors.
Outsourced Placements & Services: Coordinates logistics and secures essential staffing and therapeutic services for students with disabilities when the required specialized services are unavailable within the district.
State & Federal Reporting: Compiles data and prepares mandated technical reports required by the Illinois State Board of Education (ISBE) and federal agencies under the direction of the Assistant Superintendent.

3. Budgetary & Financial Assistance

Purchase Orders & Requisitions: Processes purchase requisitions, tracks departmental supply inventories, and maintains accurate records of vendor invoices and payments.
Supply Inventory Management: Monitors, orders, and maintains an optimal inventory of office and specialized departmental supplies, ensuring essential materials are consistently available for staff.
Payroll & Time Management: Manages and tracks staff attendance, hours worked, and time-off requests for the purpose of accurate departmental payroll processing.
Credit Card Processing & Reconciliation: Processes departmental credit card transactions, meticulously reconciles monthly statements, and compiles supporting receipts and documentation in compliance with district business office policies.
Budget Tracking: Monitors expenditures for Student Services funds and grant allocations, highlighting variances or potential discrepancies to leadership.

4. Community & Stakeholder Relations

Public Relations: Serves as a primary, professional point of contact for the district leadership, school staff, parents, and community organizations.
Inquiry Resolution: Independently addresses and resolves non-technical questions or complaints from the public using discretion, empathy, and comprehensive knowledge of district procedures.
Assists with other Student Services department tasks and special projects as needed or assigned.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, talk, and hear. The employee is frequently required to reach with hands and arms, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees experience constant interruptions and inflexible deadlines. The noise level in this environment is quiet to moderate. Duties are performed primarily indoors and occasionally outdoors. In-district and out-of-town travel required as necessary for training and/or to carry out duties and responsibilities.

Apply Now

Refine Your Search

transaction coordinator jobs in joliet il

Administrative Secretary to Student Services

Customer Data Coordinator

Office Administrator

Patient Service Rep

Real Estate Agent - Exclusive Zillow Flex Partner | Zero Monthly Fees | $100K-$500K

Patient Service Representative - Part Time

Client Coordinator

Commercial Funding Coordinator

Real Estate Office Coordinator

Patient Service Representative - PTOT - Lemont

Patient Service Representative (Part-Time) - PTOT

Executive Assistant to the Executive Pastor of Campuses

Patient Service Representative - Dermatology

Patient Service Representative (Part-Time) - Pain Management ASC

Real Estate Agent - Chicago South Suburbs

Patient Care Coordinator

Patient Service Representative - Family Practice

Front Desk Associate

Real Estate Office Manager

Patient Care Coordinator

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