Job Summary
Under the direct supervision of the Assistant Director of Education, provides administrative support for the Baby Raven Reads grant program and participates in program planning with a team. Independent judgment is required to plan, prioritize and organize a diversified workload, and to recommend changes in relation to programs practices or procedures.
Duties/Responsibilities
- Act as part of a team/working group, which will plan, design, and implement family events in Southeast Alaska communities including Juneau.
- Maintain files, data and reports and assist with development of administrative procedures for institutional record keeping.
- With the Baby Raven Reads team, select and train Community Liaisons when applicable.
- Draft contracts and track payments for program contractors.
- Make program purchases following all documentation procedures.
- Lead bi-monthly telephonic meetings with the project’s Community Liaisons when applicable.
- Monitor and assist Liaisons with creation of Community Raven Reading Teams.
- Assist Community Liaisons to ensure well attended monthly family night activities and parent caregiver trainings in all communities under the project.
- Collect attendance data and verify all data entered into projects secure relational database when applicable.
- Assist with creation and development of outreach to family and communities in the promotion of Baby Raven Reads School Readiness and Early Childhood Literacy programs.
- Manage enrollment data, address changes, and track shipping.
- Assist in the distribution and tracking data of books and literacy kits.
- Diplomatically communicate with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.
- Act as a liaison with other departments and outside agencies in support of the Baby Raven Reads program. This Includes confidential and non-routine information and explanation of policies when necessary
- Other duties as required
Required Skills
- Flexible working with an ever-changing work environment.
- Excellent verbal, written, and interpersonal communication skills.
- Excellent networking skills.
- Ability to work well on own initiative and within a team.
- Proficient in computer applications, including word processors, spreadsheets, database software, and online survey applications.
- Highly organized, self-motivated, and attentive to detail.
- Competent in project planning, project implementation and monitoring project objectives.
- Knowledge of program planning for early childhood classroom experience.
- A strong understanding of Indigenous culture and perspective.
Supervisory Responsibility
This position will have no direct reports.
Work Environment
This position’s duties are performed in an SHI office location off site for programming activities. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Physical Demands
While performing the duties of this job, the employee is regularly required to verbally communicate. This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, and climbing. The employee must frequently lift and/or move objects up to 20 pounds and occasionally lift and/or move objects up to 50 pounds.
About this Role
This is a full-time benefited position. SHI employees are expected to work during SHI’s regular business hours of 8:00am to 4:30pm Monday to Friday. Additionally, employees may work up to or over 45 hours per week or additional time as needed to meet workload demands or special events such as Celebration. Minimal travel may be required.
Required Education and Experience
- Associate’s degree (or equivalent experience)
- One year of prior work experience either in a classroom or in another early childhood educational environment.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Review the Benefits associated with this position: https://www.sealaska.com/benefits/
Who is Sealaska? Established in 1972, Sealaska is the Alaska Native regional corporation for Southeast Alaska. Our 23,000 shareholders are Tlingit, Haida and Tsimshian people with more than 10,000 years of ancestral ties to the oceans, forests and communities of Southeast Alaska. We serve the twin goals of economic prosperity and environmental protection. Sealaska Heritage Institute is an affiliate of Sealaska.
We are committed to providing the best possible climate for maximum development and goal achievement for all our employees. As a subsidiary of a Native-owned company, Sealaska Heritage Institute is proud to promote an inclusive and diverse workplace, with respect for the cultural traditions in the communities where we operate.
Sealaska Heritage Institute is an equal opportunity employer. All applicants are considered without regard to race, color, sex, gender, age, religion or religious creed, national origin, ancestry, citizenship, marital status, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by law. However, preference may be extended to an enrolled member of a federally-recognized Indian Tribe.*
- “Indian Tribe” means an Indian Tribe, band, nation, or other organized group or community, including any Alaska Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act (85 Stat. 668; 43 U.S.C. 1601) which is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians.
