Top 7 Participant marketing coordinator Jobs in Juno Beach, Fl

Participant Marketing Coordinator
Headlands Research —Lake Worth, FL
- $68,000 - $78,000 a year
- Remote
- Marketing
- Mid-level
- Bachelor's degree
Quick Apply
5d
Assistant Director of Family & Youth Engagement and Camp Shalom
Mandel JCC of the Palm Beaches —Palm Beach Gardens, FL
- $55,000 - $65,000 a year
- Full-time
- Ability to walk for extended periods
- Cooking
- Ability to lift 50 pounds
- Paid holidays
- Disability insurance
5d
Mandel Center Program Coordinator
Jewish Federation of Palm Beach County —West Palm Beach, FL
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Wellness program
- Health savings account
Quick Apply
Teen Development Coordinator
City of Greenacres —Greenacres, FL
- $18.92 - $23.37 an hour
- 8 hour shift
- Background check
- 18 years or older
- Experience working with individuals with disabilities
- Paid holidays
- Health insurance
3d
Assistant Director of Family & Youth Engagement Afterschool and Camp
MANDEL JEWISH COMMUNITY CENTER OF THE PALM BEACHES INC —Boynton Beach, FL
- $55,000 - $60,000 a year
- Full-time
- Ability to walk for extended periods
- Ability to lift 50 pounds
- Experience working with children
- Paid holidays
- Disability insurance
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5d
WATER SAFETY COORDINATOR
YMCA of South Palm Beach County —Boynton Beach, FL
- $38,000 - $42,000 a year
- CPR Certification
- Pass drug screening
- Mid-level

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participant marketing coordinator jobs near juno beach, fl

Participant Marketing Coordinator

Headlands Research -
Lake Worth, FL

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Job Details

$68,000 - $78,000 a year
5 days ago

Qualifications

Marketing project management
Document compliance management
Posters
Preparation of internal financial performance reports
Bachelor's degree in communications
Managing marketing project budgets
Marketing
Event coordination
Media performance reporting
Healthcare Administration
Direct mail media campaign management
Brochures
Operations coordination planning
Performance Reporting
Purchase order management
Mid-level
Bachelor's degree in business administration
Research project coordination
Bachelor's degree in marketing
Project marketing collateral management
Schedule management
Financial operations management
Bachelor's degree
Print production
Forecasting
Vendor relationship management
Research compliance clinical trial records management
Marketing ROI analysis
Relationship management
Meeting facilitation

Full Job Description

At Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion.

Position Summary

The Participant Marketing Coordinator is responsible for the operational management of participant recruitment activities for assigned clinical trials across the Headlands Research network. This role serves as the primary coordinator for study marketing start-up, sponsor-funded recruitment budgets, regulatory and sponsor submissions, vendor management, and production of participant-facing marketing materials.

Working cross-functionally with Site Operations, Regulatory, Finance, Business Development, Sponsors/CROs, and external vendors, the Participant Marketing Coordinator ensures recruitment campaigns are launched on time, remain within budget, comply with regulatory requirements, and support enrollment goals.

This position combines project management, marketing operations, financial coordination, and operations relationship management to drive successful study activation and participant recruitment.

Study Start-Up & Marketing Project Management

Coordinate participant recruitment start-up activities for newly awarded clinical trials.
Develop and manage recruitment project timelines from study award through campaign launch.
Ensure all marketing deliverables are completed prior to study activation.
Track study readiness milestones and proactively identify project risks or delays.
Coordinate activities between Central Recruitment, Site Operations, Regulatory, Sponsors/CROs, Finance, and Business Development.
Maintain study launch documentation and project status reports.
Prioritize multiple concurrent study launches while meeting timelines.
Facilitate study start-up meetings and communicate updates.

Sponsor Budget Management & Financial Coordination

Review sponsor-approved participant recruitment budgets and contractual marketing allocations.
Develop study-specific recruitment budgets.
Manage sponsor-funded marketing budgets throughout each study.
Track expenditures, forecast spending, and optimize marketing investments.
Coordinate purchase requests, POs, invoices, and vendor payments.
Partner with Finance on reconciliation and reporting.
Prepare budget summaries for leadership and sponsors.
Monitor enrollment performance and prepare business justifications for supplemental funding.
Submit and track additional sponsor funding requests and budget amendments.

Sponsor & CRO Coordination

Serve as the primary operational contact regarding participant recruitment activities.
Coordinate sponsor review and approval of recruitment strategies and materials.
Prepare sponsor-facing recruitment updates and budget reports.
Maintain documentation of sponsor approvals and communications.

Regulatory & Submission Management

Prepare recruitment material packages for IRB/EC and sponsor submissions.
Coordinate review and approval of participant-facing materials.
Track approvals, amendments, and expiration dates.
Maintain regulatory documentation and version control.

Vendor Management

Manage creative agencies, print vendors, digital advertising agencies, translation services, promotional product vendors, and community outreach vendors.
Coordinate timelines, quotes, purchasing, invoices, and distribution of recruitment materials.

Traditional Marketing Materials

Coordinate creation, production, approval, and distribution of flyers, brochures, posters, rack cards, referral cards, physician referral materials, community outreach materials, event signage, direct mail, recruitment giveaways, and promotional materials.
Ensure all materials are IRB approved, sponsor approved, brand compliant, and delivered on schedule.

Reporting & Performance Tracking

Maintain reports for study start-up timelines, campaign status, budget utilization, sponsor funding requests, vendor performance, approvals, marketing ROI, and operational metrics.
Provide regular updates to leadership regarding project status, risks, and recruitment readiness.

Qualifications

Bachelor's degree in Marketing, Business Administration, Healthcare Administration, Communications, Clinical Research, or related field preferred.
2–5 years of project coordination, marketing operations, clinical research, or healthcare administration experience.
Experience with study start-up, sponsor budgets, and vendor management preferred.

Headlands Research will never ask a candidate for personal identifiable information (date of birth, social security number, driver's license information, etc) via email or messenger tools, or for a financial deposit of any kind.

Headlands Research is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Need Assistance?

Headlands Research is committed to providing access and reasonable accommodation in its employment for individuals with disabilities. To request disability accommodation in the application process, contact [email protected] for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

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Refine Your Search

participant marketing coordinator jobs in juno beach, fl

Participant Marketing Coordinator

Assistant Director of Family & Youth Engagement and Camp Shalom

Mandel Center Program Coordinator

Teen Development Coordinator

Assistant Director of Family & Youth Engagement Afterschool and Camp

WATER SAFETY COORDINATOR

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Position Summary

Study Start-Up & Marketing Project Management

Sponsor Budget Management & Financial Coordination

Sponsor & CRO Coordination

Regulatory & Submission Management

Vendor Management

Traditional Marketing Materials

Reporting & Performance Tracking

Qualifications

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