Top 194 Administrative assistant Jobs in Jupiter Fl

Community Engagement Administrative Assistant
Jewish Federation of Palm Beach County —West Palm Beach, FL
- $27 - $29 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Office
- Wellness program
- Health savings account
Quick Apply
Finance Administrative Assistant - Pastoral Center
Diocese of Palm Beach —Palm Beach Gardens, FL
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Admin Assistant
Campbell Property Management —Jupiter, FL
- Up to $25 an hour
- Full-time
- Office
- Entry level
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Executive Administrative Assistant
The Theo Group —Palm Beach Gardens, FL
- $25 - $35 an hour
- Full-time
- Background check
- Microsoft Outlook
- Computer literacy
- Health insurance
- Paid time off
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4d
Office Assistant
Kasper Electrical —Palm Beach Gardens, FL
- $18 - $28 an hour
- Full-time
- Mid-level
- Organizational skills
- Communication skills
- Paid holidays
- Health insurance
Quick Apply
Human Resources Payroll Coordinator/ Administrative Coordinator
Oliveri Millworks —West Palm Beach, FL
- Multiple hires
- Spanish
- English
- Mid-level
Quick Apply
Bilingual Administrative Assistant
Confidential —Stuart, FL
- $20 - $23 an hour
- Full-time
- Spanish
- English
- Office
- Health insurance
- Dental insurance
Quick Apply
12d
Bookkeeper/Administrative Assistant
Palm Beach Trim —Riviera Beach, FL
- $50,000 - $60,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
Office Assistant/Light Accounting
Suburban Campus Properties —West Palm Beach, FL
- $21 - $22 an hour
- Full-time
- Background check
- Mid-level
- Office
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Mandel Center Program Coordinator
Jewish Federation of Palm Beach County —West Palm Beach, FL
- $30 - $33 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Wellness program
- Health savings account
Quick Apply
Hybrid Quality Assurance Specialist, Research Administration, FT,9A-5:30P
Baptist Health South Florida —Florida
- Full-time
- Hybrid work
- Bachelor of Science
- Mid-level
- Bachelor's degree
- Wellness program
- Health insurance
Office Services Assistant
SERVICES ON-SITE —West Palm Beach, FL
- $17 - $18 an hour
- 8 hour shift
- Computer literacy
- Office
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
HR Assistant (Temporary)
MorseLife Health System —West Palm Beach, FL
- From $20 an hour
- Temporary
- Background check
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Health savings account
Quick Apply
2d
Branch Administrator
Home Paramount Pest Control Company —Stuart, FL
- Full-time
- Background check
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
12d
Executive Assistant - Palm Beach Gardens, FL
Advisor Talent Solutions —Palm Beach, FL
- $68,000 - $85,000 a year
- Evenings as needed
- Mid-level
- Office
- 3 years
Quick Apply
Administrative Assistant (Commercial Contracting)
Budget Fence and Gate Systems —West Palm Beach, FL
- $22 - $30 an hour
- Full-time
- Office
- In-person
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Executive Operations Assistant
Tactical Revolution, LLC —Jupiter, FL
- Extended hours
- Google Workspace
- Military
- Mid-level
Quick Apply
Office Administrator / Receptionist
Slate Aviation —West Palm Beach, FL
- $22 - $24 an hour
- Full-time
- Office
- Microsoft Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
12d
Project Administrative Coordinator
Entrusted —Jupiter, FL
- $18 - $25 an hour
- Full-time
- Office
- Administrative experience
- Typing
- Paid holidays
- Dental insurance
10d
Permit Technician & Admin Assistant
TEW & TAYLOR —Palm Beach, FL
- $60,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply

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Community Engagement Administrative Assistant

Jewish Federation of Palm Beach County -
West Palm Beach, FL

Quick Apply

Job Details

Full-time
$27 - $29 an hour

Benefits

Wellness program
Health savings account
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Teamwork
Expense management
Filing
Administrative experience
Organizational skills

Full Job Description

How to Apply: To be considered for this position, please complete our application at: https://recruiting.paylocity.com/recruiting/jobs/Details/4309086/Jewish-Federation-of-Palm-Beach-County/Community-Engagement-Administrative-Assistant

The Community Engagement Administrative Assistant provides administrative support to the Community Engagement Department and the Kohl Jewish Volunteer Center (KJVC). This position performs a variety of administrative duties in support of departmental programs, volunteer initiatives, meetings, events, and daily operations. Responsibilities include scheduling, preparing meeting materials, maintaining records, processing invoices and purchase requests, coordinating event logistics, managing data entry, and providing exceptional customer service to volunteers, community members, and partner organizations.

Essential ResponsibilitiesAdministrative Support

Provide administrative support to the Community Engagement Department and Kohl Jewish Volunteer Center.
Prepare meeting agendas, materials, minutes, and follow-up documentation.
Schedule meetings and maintain departmental calendars.
Answer incoming phone calls, respond to emails, and assist with general departmental inquiries.
Maintain electronic filing systems, program records, and departmental documentation.
Assist with preparing reports, presentations, correspondence, and other administrative materials.
Process purchase requests, vendor setup forms, invoices, expense reimbursements, and other administrative paperwork.

Program & Event Support

Provide administrative support for community engagement programs, volunteer initiatives, committee meetings, and special events.
Coordinate participant registration, attendance tracking, and CRM data entry.
Assist with room reservations, event supplies, vendor coordination, and event logistics.
Maintain event calendars and distribute event communications, reminders, and follow-up materials.
Assist with post-event reporting and data entry.

Kohl Jewish Volunteer Center (KJVC)

Provide administrative support for volunteer engagement initiatives and service projects.
Coordinate volunteer registrations, attendance records, and program documentation.
Assist with committee meeting preparation, agendas, meeting materials, and follow-up.
Respond to volunteer inquiries by phone and email.
Maintain weekly work review agendas and assist with tracking follow-up items.
Maintain program files, records, and operational documentation.

Community Connector Program Support

Assist with onboarding Community Connectors, including background checks, fingerprinting requirements, contract processing, and documentation management.
Maintain onboarding records and track completion of required documentation.
Process monthly Connector invoices and submit payment documentation.
Monitor payment status and coordinate with the Finance Department regarding payment questions.
Maintain accurate records related to Connector participation and program administration.

Community Outreach Support

Assist with the assembly and distribution of community engagement materials, including Shabbat Magic bags, Shalom Palm Beach welcome gifts, and other outreach initiatives.
Maintain inventory of outreach supplies and coordinate replenishment as needed.
Conduct participant follow-up through phone calls, emails, and text messages.
Respond to inquiries received through Community Engagement outreach activities and ensure timely follow-up.
Provide administrative support for Career & Community Resources outreach and participant engagement activities as assigned.

Systems & Software

Microsoft Dynamics CRM
Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
JIRA
Freshservice
Concur
Event registration and tracking platforms
Shared departmental calendars and reporting systems

Qualifications

Associate’s degree preferred; equivalent combination of education and experience will be considered.
Two or more years of administrative experience, preferably in a nonprofit, community engagement, or customer service environment.
Experience supporting meetings, events, volunteer programs, or community initiatives preferred.
Proficiency with Microsoft Office applications and database systems.

Knowledge, Skills & Abilities

Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple assignments and meet deadlines.
Strong customer service and interpersonal skills.
Ability to maintain confidentiality and exercise sound judgment.
Proficiency with Microsoft Office applications and CRM/database systems.
Ability to work independently while contributing as a collaborative member of a team.
Positive attitude, flexibility, and a willingness to support a variety of departmental needs.
This position requires flexibility to work occasional evenings and weekends to support Community Engagement programs, volunteer initiatives, committee meetings, and special events.

Work Environment:

Jewish Federation of Palm Beach County is committed to creating a workplace where employees feel supported, valued, and connected to our mission. Our offices are located in a beautiful facility in West Palm Beach, providing a professional and welcoming environment for both staff and visitors. The building is secured during business hours with dedicated safety personnel to help ensure a safe and supportive workplace.

Federation prioritizes employee well-being and professional growth through a collaborative culture and a dedicated employee wellness program that promotes physical, mental, and emotional health. Employees also benefit from a wide range of professional development opportunities, including in-house courses through Federation University, cross-departmental trainings, conference participation, professional certifications, and involvement in fellowships and leadership cohorts.

Employees of the Federation also enjoy a comprehensive benefits package designed to support health, financial security, and work-life balance, including: Health & Wellness Benefits Comprehensive health coverage including medical, dental, and vision plans Disability and life insurance coverage A dedicated employee wellness program focused on overall well-being Time Off & Work-Life Balance Generous paid time off Paid Jewish and U.S. holidays Early office closings on Fridays in observance of Shabbat Early closings on many holiday eves Financial Benefits 401 (k) retirement plan with employer contribution pre-tax benefits including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA).

Pay Rate:

We benchmark our salary ranges for new hires in relation to the role, level, and role location; however, we consider a multitude of factors, to include relevant experience, skills, and education/training, to determine compensation within the identified range.

Jewish Federation of Palm Beach County is an Equal Opportunity Employer.

The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time at Federation’s discretion. Employment is at-will, and this job description is not an employment contract. Nothing herein shall be deemed to create in any way whatsoever an employment contract.

Pay: $27.00 - $29.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in jupiter fl

Community Engagement Administrative Assistant

Finance Administrative Assistant - Pastoral Center

Admin Assistant

Executive Administrative Assistant

Office Assistant

Human Resources Payroll Coordinator/ Administrative Coordinator

Bilingual Administrative Assistant

Bookkeeper/Administrative Assistant

Office Assistant/Light Accounting

Mandel Center Program Coordinator

Hybrid Quality Assurance Specialist, Research Administration, FT,9A-5:30P

Office Services Assistant

HR Assistant (Temporary)

Branch Administrator

Executive Assistant - Palm Beach Gardens, FL

Administrative Assistant (Commercial Contracting)

Executive Operations Assistant

Office Administrator / Receptionist

Project Administrative Coordinator

Permit Technician & Admin Assistant

I want to receive the latest job alert for administrative assistant in jupiter fl

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