Top 5 Front office coordinator Jobs in Kahului, Hi

Front Desk Administrator and Assistant
Pacific Pelvic Health, LLC —Kahului, HI
- $21 - $24 an hour
- Part-time
- Google Workspace
- Administrative experience
- Clinic
- Health insurance
- Paid time off
Quick Apply
13d
Administrative Coordinator/ Specialist
Reyes and Hall, Inc. —Kahului, HI
- $21 - $30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
4d
Medical Office Coordinator
Pediatric Therapies Hawaii LLC —Wailuku, HI
- $22 - $26 an hour
- Computer literacy
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
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Office Coordinator, Maui (Full Time or Part Time)
ProService Hawaii —Wailuku, HI
- $20 - $25 an hour
- Full-time
- Mid-level
- Paid parental leave
- Health insurance
Quick Apply
Patient Services Manager
Pediatric Therapies Hawaii LLC —Wailuku, HI
- $25 - $30 an hour
- Computer literacy
- HIPAA
- Mid-level
- Health insurance
- Dental insurance
Quick Apply

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Front Desk Administrator and Assistant

Pacific Pelvic Health, LLC
Kahului, HI

Quick Apply

Job Details

Part-time
$21 - $24 an hour
13 days ago

Benefits

Health insurance
Paid time off

Qualifications

Google Workspace
Process improvement
Administrative experience
Attention to detail

Full Job Description

About Pacific Pelvic Health

Pacific Pelvic Health is a boutique, one-on-one pelvic floor physical therapy practice dedicated to helping women and men overcome pelvic floor dysfunction, pregnancy and postpartum concerns, pelvic pain, bladder and bowel issues, and return to the activities they love.

We pride ourselves on creating an exceptional patient experience from the very first phone call. We are looking for someone who is warm, organized, proactive, and genuinely enjoys helping people feel welcomed and cared for.

Position Overview

As our Front Desk Client Coordinator, you will be the first point of contact for prospective and current patients. You'll help ensure our clinic runs smoothly by managing communication, scheduling, administrative tasks, and supporting both our clients and clinical team.

This role is ideal for someone who loves organization, thrives in a fast-paced environment, and enjoys building relationships with people.

All applications must include a small cover letter with a brief description of yourself and why you would be a good fit for this job. If cover letter is not included, your job application will not be looked at. This shows your attention to detail. Email: [email protected]

Responsibilities / Client Communication

Answer phone calls, voicemails, texts, and emails professionally and compassionately.
Schedule new client evaluations and follow-up appointments.
Return client inquiries promptly.
Welcome clients and provide an exceptional customer experience.
Help educate prospective clients about our services and answer common questions.

Scheduling & Office Management

Manage the clinic schedule efficiently.
Fill cancellations from the waitlist.
Confirm appointments.
Maintain accurate client records.
Assist with onboarding new clients.

Administrative Duties

Generate receipts and superbills.
Process payments.
Prepare intake paperwork.
Organize clinic documents.
Assist with basic bookkeeping and office organization.
Coordinate referrals and communication with healthcare providers when appropriate.

Marketing & Business Support

Assist with light social media or marketing projects.
Help prepare educational materials.
Support special projects as the clinic continues to grow.

We're Looking for Someone Who Is

Warm, friendly, and compassionate.
Highly organized and detail-oriented.
An excellent written and verbal communicator.
Comfortable learning new software and technology.
Able to multitask while maintaining accuracy.
Self-motivated and able to work independently.
Professional and dependable.
Positive, adaptable, and solution-oriented.
Understands the unique needs of individuals navigating complex or sensitive medical conditions and provides compassionate, patient-centered support.

Preferred Qualifications (but not required)

Previous experience in healthcare, wellness, hospitality, customer service, or administration.
Experience with scheduling software or electronic medical records (preferred but not required).
Comfortable using Google Workspace, Canva, and Microsoft Office.
Experience with social media is a bonus.

Compensation & Benefits

Starting pay: $21- $24/hour with room for growth annually
Approximately 25 hours per week
Paid time off (PTO) and unlimited unpaid time off
Employer-sponsored health insurance in accordance with Hawaii Prepaid Health Care requirements.
Opportunities for growth as Pacific Pelvic Health continues to expand.

Why You'll Love Working Here

At Pacific Pelvic Health, we believe healthcare should be personal. We intentionally spend more time with each client, provide individualized care, and strive to create an environment where both our clients and our team genuinely enjoy coming to work.

We're a small, supportive team that values kindness, professionalism, growth, and making a meaningful impact in our community.

If you love helping people, enjoy staying organized, and want to be part of a mission-driven healthcare practice, we'd love to meet you.

Bonus Traits That Would Make Someone Stand Out

Enjoys creating systems and improving processes.
Has a naturally upbeat, welcoming personality.
Takes initiative without needing constant direction.
Loves checking things off a to-do list.
Is comfortable having compassionate conversations with clients who may feel nervous or embarrassed.
Wants to grow with a small business rather than simply work "just another office job."

Pay: $21.00 - $24.00 per hour

Benefits:

Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

front office coordinator jobs in kahului, hi

Front Desk Administrator and Assistant

Administrative Coordinator/ Specialist

Medical Office Coordinator

Office Coordinator, Maui (Full Time or Part Time)

Patient Services Manager

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