Top 26 Front office manager Jobs in Kalamazoo, Mi

Receptionist
Optimed Pharmacy Inc —Kalamazoo, MI
- HIPAA
- Administrative experience
- High school diploma or GED
Associate Director of ALICE Special Projects
United Way of South Central Michigan —Kalamazoo, MI
- From $64,320 a year
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
Quick Apply
Operations Manager
Helping Hands Wellness Center —Kalamazoo, MI
- $37,400 - $49,000 a year
- Part-time
- HIPAA
- Mid-level
- Clinic
- Free parking
- Paid time off
Quick Apply
7d
Assistant General Manager - Hotel
Home 2 Kalamazoo Downtown —Kalamazoo, MI
- $60,000 - $70,000 a year
- Weekends as needed
- Clean driving record
- Mid-level
- Hotel
- Paid time off
- Employee discount
Quick Apply
12h
General Manager
TownePlace Suites by Marriott —Battle Creek, MI
- $58,000 - $60,000 a year
- Full-time
- Background check
- No education required
- Microsoft Office
Quick Apply
7h
Patient Service/Front Desk Coordinator
MyEyeDr. —Portage, MI
- Weekends as needed
- Computer literacy
- Administrative experience
- Computer skills
- Paid holidays
- Health insurance
Field Sales Account Executive-Kalamazoo, MI
CooperVision —Kalamazoo, MI
- $81,338 - $108,451 a year
- Full-time
- Background check
- Mid-level
- High school diploma or GED
- Opportunities for advancement
5d
Sales Coordinator/Front Office Manager
Image Hotel Management —Kalamazoo, MI
- $16 - $19 an hour
- Full-time
- Mid-level
- Hotel
- Contracts
Quick Apply
8d
Account Executive, Corporate Sales
Kalamazoo Growlers —Kalamazoo, MI
- Weekends as needed
- Marketing
- Office
- Presentation skills
- Dental insurance
- Vision insurance
6d
Account Executive, Membership Development
Kalamazoo Growlers —Kalamazoo, MI
- Weekends as needed
- Marketing
- Office
- Presentation skills
- Dental insurance
- Vision insurance
6d
Account Executive, Group Sales
Kalamazoo Growlers —Kalamazoo, MI
- Weekends as needed
- Marketing
- Mid-level
- Office
- Dental insurance
- Vision insurance
6d
Patient Coordinator: QuickCare Plus Bronson Battle Creek (PRN)
Bronson Healthcare —Battle Creek, MI
- 12 hour shift
- Hospital
- Computer literacy
- High school diploma or GED
Patient Registration Scheduler-Part Time
Gun Lake Tribe —Shelbyville, MI
- $16.80 - $21.51 an hour
- Part-time
- In person
- Microsoft Excel
- Microsoft Outlook
- HIPAA
Quick Apply
Guest Services Representative - Homewood Suites Portage, MI
Hotel Equities —Portage, MI
- $14 - $15 an hour
- Part-time
- Sales
- Computer literacy
- Writing skills
- Paid holidays
- Health insurance
Quick Apply
General manager
Domino's Franchise —Portage, MI
- $50,000 a year
- Full-time
- Clean driving record
- Office
- Driver's License
Quick Apply
Dental Office Manager - Battle Creek
DENTAL DREAMS —Battle Creek, MI
- $45,000 - $55,000 a year
- Full-time
- Bilingual
- Dental office
- 5 years
- Health insurance
- Dental insurance
Quick Apply
8d
Floor Leader (Full-Time)
Buckle —Portage, MI
- Weekends as needed
- High school diploma or GED
- Ability to lift 50 pounds
- Cleaning
- Paid time off
- Employee assistance program
Quick Apply
Team Captain Footwear (Fill Date: 08/04/2026)
DICK'S Sporting Goods —Portage, MI
- Full-time
- Background check
- Merchandising
- Mid-level
Cash Office Associate
Family Fare —Vicksburg, MI
- Full-time
- Ability to walk for extended periods
- Computer literacy
- Basic math
Quick Apply
8d
Assistant Store Manager
Store Space Self Storage —Battle Creek, MI
- $15 - $17 an hour
- Part-time
- Ability to walk for extended periods
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply

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front office manager jobs near kalamazoo, mi

Receptionist

Optimed Pharmacy Inc
Kalamazoo, MI

Apply Now

Job Details

Qualifications

High school diploma or GED
Clinical data entry
Managing patient records
Customer data entry

Full Job Description

Who We Are:

OptiMed Health Partners optimizes health outcomes and quality of life through personalized and coordinated care. We have been serving patients for over 30 years with a focus on high-quality care in retail pharmacy, specialty pharmacy, and infusion services. The OptiMed Vision reimagines healthcare solutions to achieve unsurpassed value. Our results-oriented culture fosters learning, providing growth opportunities for our employees and exceptional care for our patients in all 50 states.

The Impact of this Role:

The Receptionist serves as the first point of contact for patients, visitors, vendors, and staff at OptiMed. This role is responsible for creating a welcoming and professional environment while supporting the daily operations of the infusion center and Spravato clinic.

The Receptionist plays an important role in ensuring a positive patient experience through efficient scheduling support, patient check-in/check-out, insurance verification assistance, communication coordination, and front desk operations. This position also assists with general administrative and facility-related tasks to help maintain smooth clinic operations.

What You’ll be Doing:

Responsibilities include, but are not limited to:

Greet patients, visitors, vendors, and staff in a friendly and professional manner
Maintain clean, organized, and welcoming reception and waiting areas
Provide front desk coverage and manage incoming phone calls
Check in and check out infusion and Spravato patients
Obtain patient weights and required consent documentation
Collect copays and assist with patient payment processing
Assist with insurance verification and related documentation
Schedule appointments and provide appointment reminder calls
Help facilitate patient flow and communicate delays or updates as needed
Offer beverages and support patient comfort during visits
Scan, upload, fax, and document patient information as needed
Sort, distribute, and process incoming/outgoing mail and packages
Assist vendors and visitors by directing them appropriately
Coordinate and assist with representative lunches and meetings
Support facility-related tasks and general office organization/operation
Assist with administrative duties and special projects as assigned
Maintain confidentiality of patient health information (PHI) and comply with HIPAA standards

Who You’ll be Working With: The Receptionist works closely with pharmacy staff, nursing teams, administrative leadership, vendors, and patients to support daily clinic operations. The Receptionist does not hold any direct supervisory roles. They will report directly to the Manager of Treatment and Clinical Operations.

Skills and Experience You’ll Bring to the Table

High school diploma or equivalent required; associate or bachelor’s degree preferred
Minimum of 1–2 years of receptionist, administrative, customer service, or healthcare office experience preferred
Experience with patient scheduling, appointment coordination, and front desk operations preferred
Familiarity with insurance verification, patient copay collection, and medical office workflows preferred
Experience using EMR/EHR systems and Microsoft Office applications
Ability to manage multi-line phone systems and high-volume communications
Experience handling incoming/outgoing mail, packages, and office coordination tasks
Basic data entry and documentation experience required
Knowledge of HIPAA regulations and handling protected health information (PHI) preferred

Competencies You’ll Bring to the Table:

Strong verbal and written communication skills
Excellent customer service and patient-focused mindset
Strong organizational skills and attention to detail
Ability to multitask and prioritize responsibilities in a fast-paced environment
Ability to maintain professionalism and composure in high-traffic situations
Team-oriented approach with the ability to collaborate effectively across departments
Dependable, proactive, and adaptable
Strong problem-solving and critical thinking abilities
Ability to maintain confidentiality and exercise sound judgment
Ability to create a welcoming, professional, and supportive environment for patients and visitors

Work environment This position works primarily in an office and clinical environment and requires prolonged periods of sitting, standing, and computer use. Occasional light lifting of office supplies or packages may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

OptiMed Health Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Apply Now

Refine Your Search

front office manager jobs in kalamazoo, mi

Receptionist

Associate Director of ALICE Special Projects

Operations Manager

Assistant General Manager - Hotel

General Manager

Patient Service/Front Desk Coordinator

Field Sales Account Executive-Kalamazoo, MI

Sales Coordinator/Front Office Manager

Account Executive, Corporate Sales

Account Executive, Membership Development

Account Executive, Group Sales

Patient Coordinator: QuickCare Plus Bronson Battle Creek (PRN)

Patient Registration Scheduler-Part Time

Guest Services Representative - Homewood Suites Portage, MI

General manager

Dental Office Manager - Battle Creek

Floor Leader (Full-Time)

Team Captain Footwear (Fill Date: 08/04/2026)

Cash Office Associate

Assistant Store Manager

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