Top 11 Office managers Jobs in Kalamazoo, Mi

Office Coordinator N/E (KAL)
Beacon Health System —Kalamazoo, MI
- Overtime
- Anatomy knowledge
- Word processing
- Writing skills
Office Manager
MLM Tree Service —Portage, MI
- $14 - $24 an hour
- Full-time
- Background check
- Google Workspace
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
3d
Assistant Front Office Manager
Radisson Plaza Hotel —Kalamazoo, MI
- Weekends as needed
- Clean driving record
- Mid-level
- Hotel
Quick Apply
Physician Office Coordinator– Full-Time (80 hours per pay period)| Bronson Urology and Continence Specialist – Kalamazoo
Bronson Healthcare —Kalamazoo, MI
- Full-time
- Hospital
- Word processing
- Computer literacy
8h
Office Manager
Legacy LLC —Kalamazoo, MI
- $18 - $20 an hour
- Full-time
- Customer service
- Office
- Real Estate License
Quick Apply
Business Office Manager
Skywood Recovery —Augusta, MI
- Full-time
- HIPAA
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
7d
Village Clerk
Village of Lawton —Lawton, MI
- $22 - $25 an hour
- Full-time
- Research
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
3d
Business Office Manager
Vicksburg Community Schools —Vicksburg, MI
- $75,000 - $90,000 a year
- Online Application
- School experience
- CPA
- Mid-level
Quick Apply
8d

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Office Coordinator N/E (KAL)

Beacon Health System -
Kalamazoo, MI

Apply Now

Job Details

Full-time

Qualifications

Insurance third-party billing
Computer operation
Customer communication
Anatomy knowledge
Medicare
Word processing
Spreadsheets
Writing skills
BLS Certification
Practice management software
CPR
Medical coding experience in physician offices
Medical coding experience in outpatient clinics
High school diploma or GED
Medical records
Health insurance knowledge
Medicaid
Productivity software
Managing patient records
Medical terminology
Technical Proficiency

Full Job Description

Reports to the Director/Office Supervisor/Practice Manager. In collaboration with the Director/Office Supervisor/Manager, is responsible for the effective coordination of all operational support functions of the assigned facility and performs duties necessary to maintain a smooth functioning and efficient physician office. Responds to daily operational issues when the Office Supervisor/Site Manager is absent or unavailable.

MISSION, VALUES and SERVICE GOALS

MISSION: We deliver outstanding care, inspire health, and connect with heart.
VALUES: Trust. Respect. Integrity. Compassion.
SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.

Assists with the management of support staff and the day-to-day operations of the assigned facility by:

Arranging for temporary personnel as necessary, assisting with the scheduling of the staff and processing timecards in a timely manner.
Assisting with supervision of all support staff.
Participating in the compilation of information for employee performance appraisals; assisting with employee relation matters, such as corrective actions and progressive discipline.
Assisting the Supervisor/Manager with interviewing prospective new employees; also providing new employee orientation sessions.
In collaboration with the Supervisor/Manager, developing training and education for the staff.
Utilizing extensive knowledge of electronic medical record to assist in training new staff or existing staff on updates or changes.
Utilizing extensive knowledge of the practice management system to assist in training new staff or existing staff on updates or changes.
Performing duties of any non-clinical staff as needed.

Assists with maintaining a smooth functioning and efficient physician office by:

Participating in the budget process with the Office Supervisor/Site Manager; assisting with the effective management/control of expenses.
Ordering, tracking and maintaining an inventory of supplies.
Assisting with decisions on selecting vendors and purchasing supplies/equipment.
Reviewing charge posting and coding for accuracy.
Ensuring that the practice is accurately capturing all necessary patient data, insurance and other information to properly bill and collect practice fees.
Supervising the daily deposits, ensuring accuracy and timeliness.
Working closely with Office Supervisor/Site Manager on the account payable processes.
Handling all mail and correspondence.
Assisting with the identification of maintenance and repair matters that pertain to the building and grounds.
Assisting in monitoring the telephone system, patient call reports / statistics and the answering service.

Provides the seamless operation of the physician office in order to promote ongoing effective customer service by:

Collaborating with the Supervisor/Manager on marketing and advertisements for the site.
Responding immediately to patient concerns and/or complaints; assuring that patients are treated in a friendly, highly effective manner.
Performing follow-up and ensuring the timely resolution of customer service matters, while seeking assistance from the Site Manager as necessary.
Keeping the Supervisor/Manager apprised of all issues which have the potential for a disruption of service.
Working collaboratively with the Director/Supervisor/Manager to address physician issues.
Serving as the communication resource, especially in the absence of the Office Supervisor/Site Manager.

Plays a key role in the information services development of the physician office by:

Making changes in the physician appointment scheduling template.
Assisting in the development of plans for hardware and software needs.
Promoting the timely implementation of information systems changes.
Verifying that staff are adequately trained on the practice management, electronic medical record and phone systems.

Enhances professional growth and development in assigned area of responsibility and maintains high level of CPT, ICD-9-CM and HCPCS coding skills by:

Attending in-services and conferences as approved.

Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by:

Updating the Supervisor/Manager, in timely manner, of unusual situations requiring additional assistance or support.
Participating in continuous quality improvement by identifying areas of opportunity and initiating the necessary actions.
Performing other job-related duties as assigned.

ORGANIZATIONAL RESPONSIBILITIES

Associate complies with the following organizational requirements:

Attends and participates in department meetings and is accountable for all information shared.
Completes mandatory education, annual competencies and department specific education within established timeframes.
Completes annual employee health requirements within established timeframes.
Maintains license/certification, registration in good standing throughout fiscal year.
Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.
Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
Adheres to regulatory agency requirements, survey process and compliance.
Complies with established organization and department policies.
Available to work overtime in addition to working additional or other shifts and schedules when required.

Education and Experience

The knowledge, skills and abilities as indicated below are normally acquired through the successful completion of a high school diploma is required; with associate or bachelor’s degree preferred. Requires a minimum of two years of experience working in a Physician Practice (healthcare).

Knowledge & Skills

Requires working knowledge of general medical office methods, practices and procedures and medical record file systems.
Requires working knowledge of third-party reimbursement procedures and requirements, including Medicare/Medicaid and commercial carriers.
Requires a working knowledge of medical terminology, anatomy, and physiology utilizing established and specialized technical coding processes.
Demonstrates expertise in utilizing practice management and electronic medical record systems and proficiency in basic computer skills (word processing, spreadsheets and e-mail applications).
Demonstrates strong leadership and organizational skills necessary to effectively resolve day-to-day issues. Requires ability to analyze situations and respond in a timely manner.
Demonstrates well-developed communication (verbal and written) and interpersonal skills to interact effectively with a diverse group of people in a professional, courteous, friendly and sincere manner.

Working Conditions

Works in a medical office environment.

Physical Demands

Requires the physical ability and stamina (i.e., to remain on feet and walk for long periods of time, ability to push wheelchairs and carts, to lift or pull patients or supplies, to provide CPR, etc. and to sit for long periods of time) to perform the essential functions of the position.

Location: Beacon Health System · MGM MC Phy Sprt Srvcs 002
Schedule: Full-time, Day, Monday - Friday 8:00 AM - 5:00PM

Apply Now

Refine Your Search

office managers jobs in kalamazoo, mi

Office Coordinator N/E (KAL)

Office Manager

Assistant Front Office Manager

Physician Office Coordinator– Full-Time (80 hours per pay period)| Bronson Urology and Continence Specialist – Kalamazoo

Office Manager

Business Office Manager

Village Clerk

Business Office Manager

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