Executive Administrative Assistant
Heritage Community of Kalamazoo —Kalamazoo, MI
- $23.00 - $27.50 an hour
- Part-time
- 5 years
- Mid-level
- Office
- 403(b) matching
- Health savings account
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Personal Assistant
Kelley,Atreides, Mentat —Kalamazoo, MI
- $15 - $20 an hour
- Part-time
- Background check
- Driver's License
- US work authorization
- Employee assistance program
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9h

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Executive Administrative Assistant
Heritage Community of Kalamazoo —Kalamazoo, MI
Senior Executive Assistant experience and certification are highly desirable. You will manage the President/CEO’s calendar, arrange meetings and travel…
$23.00 - $27.50 an hour
Quick Apply
Personal Assistant
Kelley,Atreides, Mentat —Kalamazoo, MI
\* \*\*Logistics:\*\* Must possess a valid driver’s license. \* \*\*System Organization & Clerical Support:\*\* Help design and implement physical and digital…
$15 - $20 an hour
Quick Apply
9h

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Executive Administrative Assistant

Heritage Community of Kalamazoo -
Kalamazoo, MI

Quick Apply

Job Details

Part-time | Full-time
$23.00 - $27.50 an hour

Benefits

403(b) matching
Health savings account
Health insurance
Dental insurance
Tuition reimbursement
Employee assistance program
Vision insurance
403(b)
Loan assistance
Referral program

Qualifications

Confidential information handling
High school diploma or GED
Office experience

Full Job Description

Join our community

When you join our team, you work with purpose, form lasting relationships with residents and staff, and make a difference for countless individuals. Here, our focus is on the person. From residents to staff, personal well-being is our top priority. Employees at every level are empowered to personally engage with each other and with individual residents to always do the right thing.

What you will be doing

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to support our Strategic Leadership Team and Board of Directors. In this role, you will be instrumental in ensuring the smooth operation of executive functions by managing schedules, coordinating meetings, preparing materials, and maintaining effective communication across leadership and stakeholders. This is an excellent opportunity for a professional who thrives in a fast-paced, confidential environment and takes pride in delivering high-level administrative support.

Key responsibilities include coordinating Board meetings and events, preparing agendas and meeting materials, taking minutes, and maintaining secure and organized records. You will manage the President/CEO’s calendar, arrange meetings and travel logistics, prepare correspondence and reports, and serve as a professional point of contact for visitors and inquiries. Additional duties include organizing files and documents, monitoring office supplies, assisting with expense reports, and supporting various projects and events as needed.

The ideal candidate is proactive, dependable, and capable of handling multiple priorities with discretion and professionalism. Strong communication, organizational, and time-management skills are essential, along with the ability to maintain confidentiality and support leadership at the highest level.

What we offer

We provide full and part-time employees with a variety of benefits based on their employment classification, including:

$0 out-of-pocket medical insurance—no copays, no deductibles, no kidding.
A wide selection of company-paid and voluntary benefits including dental, vision, HSA/flexible spending, and many more, so you can choose what fits best.
A 403(b) with company match to help you build a secure future.
Paid vacation and sick time to prioritize rest and wellness.
Tuition reimbursement and student loan assistance to help you grow your career.
Extra ways to earn more with shift pick-up bonuses and weekend/shift differentials.
Access to our Employee Assistance Fund in times of need.
Referral bonuses for helping us grow our team with people you trust
Access the money you’ve already earned before payday—giving you peace of mind when life can’t wait

About you

Education:

High school diploma or equivalent

Experience:

Minimum of 5 years of experience as an Administrative Assistant or in a similar role with significant knowledge of general office practices and procedures.
Senior Executive Assistant experience and certification are highly desirable.

If you are passionate about putting people first, creating memorable moments, and accomplishing great things together, we want to hear more about you. Click apply to submit a resume.

Quick Apply

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