Company Overview:
Distillery Products is a nationwide Montana owned branding solutions manufacturer and distributor in the alcohol and spirits industry. Specializing in custom branding and engraving on Barware, Glassware, and Premium Cocktail tools for brands such as Jack Daniels and Jameson. As we continue to expand our operations, we are seeking a dynamic Office Administrative Assistant to join our team.
Why Work For Distillery Products:
At Distillery Products, our culture is built upon these three core values: being genuine, having fun, and driven by results. We are dedicated to providing quality products and services that exceed the expectations of our customers, and to create an atmosphere where our customers can enjoy a positive experience as friends of our business.
Not only do we provide an environment that makes you want to come to work every day, but one that makes you think about what your future at Distillery Products will be. Our company is currently experiencing record growth, with more expansion on the way. The opportunities to grow within our organization are outstanding and our dedication to each employee’s success is unparalleled. We believe in looking to our current staff for promotional opportunities and mapping out their career goals in a realistic timeline. We want you to see an opportunity with our company as a career, not just a job.
We are looking for top performers who set high expectations for themselves and are willing to put in the time and effort to achieve them. We are a goal-oriented company with a high-performance culture and believe in setting ourselves apart by being “Different with a Purpose.”
Here are a few examples of what makes us different:
- Work/Life balance – We are closed on the weekends, working Monday - Friday: 8:30 am - 4:30 pm with all major holidays off and an extended winter break.
- Flextime Available
- Value of Culture – At our core, we value having a culture where every individual feels respected, heard, and empowered to contribute their best. We believe that fostering such an environment not only cultivates strong teams but also fuels genuine connections and collective growth.
- Ongoing Training – We value having ongoing training to not only set ourselves apart but to also promote professional development.
- Opportunities of Advancement – Advancement opportunities are available and are encouraged for those seeking out personal growth.
How Do You Know You Are Right For Distillery Products:
Our employees need to be hungry for success, have an awesome attitude, and always be willing to go the extra mile. We are growing at a rapid pace and need individuals with a background of proven success and the ability to work in a competitive and results driven environment. We are looking for experienced professionals to help establish success and promote innovation.
Job Description:
Position: Office Administrative Assistant
Location: Kalispell, Montana
Position Type: Full-time
Weekly day range: Monday to Friday
Work setting: In-person
Job Summary:
The Office Administrative Assistant will play a crucial role in the day to day operations of our business by ensuring administrative, accounting, inventory, and office processes run efficiently and smoothly. This position requires strong organizational skills, attention to detail, and the ability to collaborate effectively with the Owner, VP of Sales, bookkeeping, marketing, sales, and operations teams while providing excellent support to customers and internal staff.
Key Responsibilities:
- Oversee daily office operations and administrative functions
- Conduct routine inventory checks and maintain accurate records in QuickBooks Online
- Receive, count, and record inbound inventory
- Coordinate LTL shipments, including creating Bills of Lading
- Analyze inventory reports and perform adjustments as needed
- Answer phone calls and manage inbound website leads
- Support marketing initiatives (e.g., product promotions, inventory data coordination)
- Collaborate with bookkeeping, payroll, marketing, and sales teams
- Process sales orders accurately and efficiently, ensuring all necessary documentation is complete and compliant with company policies.
- Maintain a comprehensive understanding of our products/services, pricing structures, and sales processes to effectively address customer inquiries.
- Update CRM system with accurate and up-to-date information regarding sales activities, customer interactions, and order statuses.
- Enter sales orders and submit supplier purchase orders.
- Facilitate proof process.
- Assist in content creation for marketing and website
- Assist our production team when needed.
- Work on special projects as required.
Qualifications:
- Background in accounting or bookkeeping required
- Proficiency in QuickBooks Online and Microsoft Office (Excel, Word, Outlook)
- Strong organizational skills and attention to detail
- Excellent communication and customer service abilities
- Experience with inventory management and order processing
- Ability to work independently and as part of a team in a fast-paced environment.
- Demonstrated ability to multitask and prioritize tasks effectively.
- Willingness to learn and adapt to new technologies and processes.
- Ability to lift up to 50 lbs occasionally.
Benefits:
- Competitive wages
- Paid time off.
- Federal holidays off.
- Ongoing training and professional development opportunities.
- Extended winter break
- Dynamic and collaborative work environment.
Job Type: Full-time
Pay: $20.00 - $28.00 per hour
Benefits:
- Flexible schedule
- Paid time off
Work Location: In person
