Top 37 Receptionist administrative assistant Jobs in Kalispell Mt

Administrative Assistant - Full Time
National Parks Realty Forbes Global Properties —Whitefish, MT
- $20 - $23 an hour
- Full-time
- Google Workspace
- Word processing
- Research
- Paid time off
Quick Apply
8d
Receptionist Dispatcher
Servpro of Kalispell —Kalispell, MT
- $18 - $20 an hour
- Full-time
- Background check
- Office
- High school diploma or GED
- Paid training
- 401(k)
Quick Apply
14d
Branch Office Administrator
Edward Jones —Kalispell, MT
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Receptionist/Administrative Assistant
Lasalle Equine Clinic —Kalispell, MT
- $20 - $23 an hour
- Email
- Mid-level
- Administrative experience
- Data entry
- Paid time off
- Employee discount
Quick Apply
1d
Administrative Assistant
HUB International —Kalispell, MT
- Online Application
- Hybrid work
- Microsoft Outlook
- Inventory management
- Computer literacy
- Wellness program
- Paid parental leave
Receptionist - State Farm Agent Team Member
Sandra Goode-Long - State Farm Agent —Kalispell, MT
- $40,000 - $48,000 a year
- Full-time
- Office
- Administrative experience
- Communication skills
- Paid time off
- Opportunities for advancement
Quick Apply
Lead Spa Receptionist
AVERILL HOSPITALITY EMPLOYMENT —Whitefish, MT
- $22 an hour
- Weekends as needed
- Serving
- Entry level
- Resort
- Paid holidays
- Paid time off
Quick Apply
Front Office Assistant
Denman Construction —Whitefish, MT
- $21 - $25 an hour
- Part-time
- Office
- Data entry
- In-person
- Health insurance
- 401(k)
Quick Apply
14d
Executive Assistant
Greater Valley Health Center —Kalispell, MT
- Full-time
- Microsoft Excel
- 6 years
- Microsoft Outlook
Quick Apply
Administrative Assistant
[email protected] —Whitefish, MT
- $14.61 - $29.64 an hour
- Temporary
- Hybrid work
- Microsoft Outlook
- Computer literacy
- Writing skills
- Flexible schedule
Quick Apply
14d
Office Assistant/Receptionist
Shopko Optical —Kalispell, MT
- Weekends as needed
- Computer literacy
- High school diploma or GED
- Travel
- Health insurance
- On-the-job training
Quick Apply
9d
Department Assistant / Receptionist | Volunteers Department | PRN
Logan Health —Kalispell, MT
- Part-time
- CPR Certification
- Hospital
- Pass drug screening
- Health insurance
- Dental insurance
10d
Corporate Mortgage Loan Administration Specialist I
Glacier Bancorp —Kalispell, MT
- $16.78 - $28.51 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
- Health savings account
3d
Auto Repair Front Office Coordinator
Centsible Auto Sales / Repair —Kalispell, MT
- $20 - $25 an hour
- 8 hour shift
- Office
- Windows
- Driver's License
- Health insurance
- Dental insurance
Quick Apply
Hotel Front Desk Associate
Best Western Rocky Mountain Lodge —Whitefish, MT
- From $18 an hour
- Part-time
- Hotel
- Computer skills
- In-person
- Paid time off
- Employee discount
Quick Apply
Substitute School Secretary
WHITEFISH SCHOOL DISTRICT —Whitefish, MT
- Contract
- School experience
- Office
- High school diploma or GED
14d
Commercial Loan Assistant
Glacier Bank —Kalispell, MT
- From $23 an hour
- Extended hours
- Word processing
- Computer literacy
- Mid-level
- Profit sharing
- Health savings account
6d
Front Desk Agent
FIREBRAND —Whitefish, MT
- $20 an hour
- Weekends as needed
- Sales
- Computer literacy
- Computer skills
- Paid holidays
- Paid time off
Quick Apply
Hotel Front Desk Clerk
SpringHill Suites by Marriott Kalispell —Kalispell, MT
- $18 an hour
- Hotel
- High school diploma or GED
- Organizational skills
- Flexible schedule
Quick Apply
Sales Assistant
Hayden Homes LLC —Kalispell, MT
- $16 - $18 an hour
- Part-time
- Background check
- Administrative experience
- High school diploma or GED
Quick Apply

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Administrative Assistant - Full Time

National Parks Realty Forbes Global Properties
Whitefish, MT

Quick Apply

Job Details

Full-time
$20 - $23 an hour
8 days ago

Benefits

Paid time off

Qualifications

Google Workspace
Teamwork
Confidential information handling
Google Drive
Word processing
Spreadsheets
Administrative experience
Social media platforms
Documentation tools
Data entry
Collaborative technology platforms
Productivity software

Full Job Description

Be Part of a Team That Wins

At National Parks Realty our community minded agents are leaders in the industry, and our admin team is the foundation of their success. We’re looking for an Administrative Assistant who thrives in a dynamic environment and is ready to contribute at a high level. We’re searching for someone who values precision, takes initiative, and elevates every interaction. Real estate experience is preferred, but not required for the right candidate.

National Parks Realty is also the only Montana member of Forbes Global Properties, an elite institution of top tier real estate professionals from around the world. The opportunity to grow with the best in class, backed by a globally recognized brand is here.

If you’re motivated by excellence, energized by working alongside ambitious professionals, and have the organizational savvy to keep things running smoothly, we want to hear from you.

Position Overview

This role is a critical part of our in office operations and supports the entire brokerage of 60 + agents with offices in Whitefish, Bigfork, and Eureka. You’ll work closely with our Administrative Manager, Managing Broker and marketing team to ensure compliance, coordination, and top tier service across all stages of the real estate process.You’ll be agent and client facing, solution oriented, and fully embedded in the day to day workings of the most successful independent brokerage in our Northwest Montana market.

Key Responsibilities

● Transaction & Listing Support

○ Accurately enter and maintain listings in the MLS and related platforms (Google Drive, Paperless Pipeline, ShowingTime).

○ Track and organize documents for listings, pending sales, and closed transactions.

○ Research and obtain property information and documentation.

○ Coordinate property showings.

● Front Office Leadership

○ Serve as a welcoming first point of contact for clients, visitors, and partners.

○ Manage incoming calls and office inquiries with professionalism and warmth.

○ Keep our front desk and common areas tidy and guest ready.

● Marketing Assistance

○ Work with the marketing team to support property marketing efforts including signage requests, brochure prep, etc.

○ Assist with photo uploads, home features input, and internal promotion processes.

● Operational Support

○ Assist with troubleshooting for printers, phones, and internet systems as needed.

○ Provide general administrative support to the Managing Broker, agents, and staff.

○ Contribute to special projects such as data entry, research, and internal audits.

● Office Upkeep & Culture

○ Take pride in the appearance and energy of the office including but not limited to light cleaning, organizing supplies, and helping maintain curb appeal when necessary (snow shoveling/sweeping when applicable).

○ Promote a positive, team first atmosphere across all interactions.

What We’re Looking For

● High attention to detail, integrity, and strong organizational instincts.

● Warm, clear, and professional communication whether in person, over the phone, or in writing.

● A self starter with leadership potential who can prioritize effectively, learn independently, and take pride in showing their best work. ● A proactive, strategic thinker who anticipates needs, acts with initiative, and looks beyond the task to support the team’s long term success.

● A collaborative spirit who enjoys helping others succeed.

● Quick learner with confidence in using (or learning) digital systems like MLS, CRM platforms, Google Workspace, Paperless Pipeline, Canva, and more.

● Comfortable working in a fast paced environment where no two days are the same, challenge is met with perseverance, and wins are celebrated.

Minimum Requirements

● Proficiency with internet browsers, spreadsheets, word processing tools, cloud-based communication and social media platforms.

● Aptitude and enthusiasm for learning new systems and software.

● Previous experience in an administrative or customer facing role.

● Reliable, punctual, and accountable; others can count on you.

● Professional appearance and demeanor.

● Ability to maintain confidentiality and act with discretion.

Why National Parks Realty Is Home To Your New Career

National Parks Realty is known for its trusted reputation, strong culture, and unmatched regional expertise. We offer a work environment like no other where with resources to build a career upon. As part of our administrative team, you'll work alongside high performing agents and seasoned professionals who are deeply connected to this community. If you’re driven, detail minded, and ready to be part of something meaningful, you’ll thrive here.

Learn more about us:

NationalParksRealty.com

Submit Resume and Introductory Note to:

Kim Akey, Administrative Manager

[email protected]

Office: 406.862.8400

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Expected hours: 32.0 – 40.0 per week

Benefits:

Paid time off

Application Question(s):

Please supply an email or letter of introduction highlighting the reason you're interested in this job opportunity.

Experience:

Administrative Support: 1 year (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

receptionist administrative assistant jobs in kalispell mt

Administrative Assistant - Full Time

Receptionist Dispatcher

Branch Office Administrator

Receptionist/Administrative Assistant

Administrative Assistant

Receptionist - State Farm Agent Team Member

Lead Spa Receptionist

Front Office Assistant

Executive Assistant

Administrative Assistant

Office Assistant/Receptionist

Department Assistant / Receptionist | Volunteers Department | PRN

Corporate Mortgage Loan Administration Specialist I

Auto Repair Front Office Coordinator

Hotel Front Desk Associate

Substitute School Secretary

Commercial Loan Assistant

Front Desk Agent

Hotel Front Desk Clerk

Sales Assistant

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