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Clinic Office Supervisor - Lakewood Family Medicine Clinic

University Health KC -
Kansas City, MO

Apply Now

Job Details

Full-time

Qualifications

Customer communication
Budget management
Budgeting support
Administrative experience
High school diploma or GED
Data interpretation
Healthcare financial management
Computer skills
Data-driven decision making
Healthcare software applications

Full Job Description

If you are a current University Health or University Health Physicians employee and wish to be considered, you must apply via the internal career site.

Clinic Office Supervisor - Lakewood Family Medicine Clinic

101 Truman Medical Center

Job Location

UH Lakewood Medical Center

Kansas City, Missouri

Department

Admin Clinical UHLMC

Position Type

Full time

Work Schedule

8:00AM - 4:30PM

Hours Per Week

Job Description

Do you thrive in a fast-paced environment where organization, leadership, and customer service come together? We're looking for a Front Office Supervisor who is passionate about creating an outstanding experience for patients while leading a high-performing front office team.

In this role, you'll oversee the daily operations of our front office, support Patient Representatives, and ensure every patient interaction is welcoming, efficient, and seamless. You'll serve as a key leader, collaborating with clinical leadership, improving workflows, mentoring staff, and helping the practice achieve operational and financial success.

If you're an organized problem-solver who enjoys coaching others and making a positive impact every day, we'd love to have you on our team.

What You'll Do

Lead the day-to-day operations of the front office, ensuring efficient workflows and exceptional customer service.
Supervise and support front and back office Patient Representatives while fostering a positive, collaborative work environment.
Oversee daily functions including medical record maintenance, appointment scheduling, telephone operations, patient registration, billing, and abstracting.
Reduce front desk errors and improve processes to create a smooth and efficient patient experience.
Answer questions and provide information to patients regarding office services and procedures.
Monitor appointment schedules, patient flow, medical records, and staff productivity to ensure efficient clinic operations.
Ensure patients are registered accurately with complete demographic and financial information while maintaining proficiency with the electronic registration system.
Maximize patient satisfaction, provider efficiency, and front office morale by developing and maintaining effective office workflows.
Serve as the primary liaison between office staff, the Clinical Manager, and the Patient Access Department, communicating operational needs, training opportunities, and process improvements.
Maintain continuity among the front office team by documenting procedures, communicating updates, and identifying ongoing operational needs.
Conduct employee performance evaluations, participate in hiring recommendations, initiate disciplinary actions when appropriate, and keep leadership informed throughout the process.
Implement, maintain, and enforce departmental policies, procedures, and guidelines while ensuring proficiency checklists are completed and maintained for each office support position.
Accurately review employee timecards, submit payroll information by established deadlines, and track employee sick leave, vacation, and personal time.
Support the achievement of departmental financial and service delivery goals.
Maintain or delegate inventory management and ordering of office supplies, printed materials, and facility supplies.
Ensure office equipment and facility maintenance needs are identified and addressed promptly.
Become a "super-user" for office technology systems and serve as the primary trainer for applicable software and information systems.
Assist the Department Director and/or Medical Director with the development and ongoing maintenance of provider schedules.
Promote quality improvement, patient safety, staff engagement, and cultural diversity through daily leadership and department operations.
Provide courteous, professional, and compassionate service to patients, visitors, providers, and fellow team members.
Maintain compliance with applicable laws, regulations, organizational policies, the Code of Conduct, the Corporate Compliance Plan, and required compliance training.

What You'll Bring (Requirements)

High school diploma or equivalent required; advanced degree or professional certification preferred.
Minimum of two years of office management experience.
Previous administrative support experience within a healthcare organization.
Knowledge of organizational policies and procedures.
Knowledge of fiscal management and human resource management techniques.
Knowledge of office management practices and operational workflows.
Strong computer skills with the ability to become a "super-user" of office systems and applications.
Ability to gather, analyze, and evaluate data to support operational decision-making.
Excellent written and verbal communication skills.
Ability to clearly communicate policies and procedures while effectively solving day-to-day operational challenges.
Understanding of budgeting processes and familiarity with practice finances and reimbursement systems to support financial performance and service delivery goals.

Why You'll Love This Opportunity

As the Front Office Supervisor, you'll play a vital role in creating an exceptional experience for both patients and staff. You'll have the opportunity to lead a dedicated team, improve operations, mentor employees, and help shape a welcoming, efficient, and high-performing practice where outstanding patient care starts the moment someone walks through the door.

Apply Now

Refine Your Search

clinical supervisor jobs in kansas city mo

Clinic Office Supervisor - Lakewood Family Medicine Clinic

Supervisory Clinical Laboratory Scientist

Clinical Research Supervisor - Internal Medicine (All of Us Research Program)

Hospice RN Case Manager

Physical Therapist (PT) for Rehab

Licensed Practical Nurse (LPN) Night Shift

Certified Occupational Therapy Assistant Riverside MO

PRN Physical Therapist (PT)

RN/LPN Evening House Supervisor

Certified Occupational Therapy Assistant (COTA)

Licensed Mental Health Therapist - LCPC LCMFT or LSCSW

Speech-Language Pathologist

Speech-Language Pathologist | 26/27 School Year | Kansas City Metro

Clinical Director of Day Treatment

RN / LPN Memory Care - Clinical Care Coordinator

Mental Health Professional Hourly

Board Certified Behavior Analyst (BCBA) - Kansas City, MO (Hybrid)

Supervisor, Skilled Nursing - BSP

Board Certified Behavior Analyst (BCBA) - Kansas City, MO (Hybrid)

PRN Physical Therapist - Inpatient Setting

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