Location:
Kansas City, MO, US, 64106
Best People + Right Culture. These are the driving forces behind JE Dunn’s success.
By hiring inspired people, giving them interesting and challenging work, enabling them with innovative tools, and letting them share in the company’s rewards, we’ve found a sustainable way to grow in our industry for the last 100+ years.
Our diverse teams around the country strive to enrich lives through inspired people and places everyday, and we need inspired people like you to join us in our pursuit of building perfection.
The Administrative Coordinator – Procurement Services provides routine administrative and operational support to one or more Procurement Services managers or business functions. This role supports procurement programs through structured coordination, documentation management, and systems-based administrative support. The position is responsible for collecting and organizing data, preparing correspondence, and supporting information requests, reports, and standardized procurement intake processes.
Autonomy & Decision-Making:
- Follows directions, makes decisions on routine matters, and refers all exceptions to supervisor.
Career Path:
- Senior Administrative Coordinator or other functional support roles.
ADMINISTRATIVE FAMILY - CORE
- Provides administrative support to one or more managers or functions, including scheduling, meeting coordination, preparation of materials, expense reporting, filing, and general administrative assistance.
- Processes and distributes incoming communications and responds to routine requests that do not require supervisor involvement.
- Maintains organized records, files, and documentation in accordance with departmental standards.
- Demonstrates a positive and professional attitude, maintaining composure under pressure.
- Demonstrates willingness and ability to work collaboratively and cross-functionally to obtain information and support department objectives.
- Exercises discretion and integrity with confidential and sensitive information.
PROCUREMENT-ALIGNED OPERATIONAL SUPPORT
- Administers and maintains procurement-related trackers, logs, and documentation supporting vendor coordination, agreement status, approvals, and action items.
- Ensures procurement agreements, records, and supporting documentation are stored according to Procurement Services best practices within approved enterprise systems (e.g., Teams, SharePoint).
- Supports the administration and documentation of structured procurement workflows, including RFIs, RFQs, RFPs, and other standardized request or intake processes.
- Assists with monitoring active procurement agreements by tracking expiration dates, required follow-up actions, and coordinating meetings between Procurement, suppliers, Legal, and internal stakeholders.
- Collects information from enterprise systems and stakeholders to support routine reports, trackers, and procurement documentation.
- Supports adoption and consistent use of Procurement Services tools, templates, and processes by providing coordination and administrative support to internal stakeholders.
- Ability to perform work accurately and completely, and in a timely manner
- Communication skills, verbal and written
- Ability to conduct effective presentations
- Organizational skills
- Ability to deliver quality through attention to detail – Intermediate
- Proficiency in MS Office – Intermediate
- Ability to learn and use a variety of software, tools and systems necessary to meet business needs – Intermediate
- Thorough knowledge of organizational structure and available resources
- Ability to quickly and effectively solve complex problems – Intermediate
- Thorough knowledge of administrative, office and general accounting procedures and standards – Intermediate
- Ability to build relationships and collaborate within a team, internally and externally
- High School Diploma or GED (Required)
- Associate’s degree in office administration or related field (Preferred)
- In lieu of the above requirements, equivalent relevant experience will be considered.
- 2+ years administrative support experience (Required), 5 years (Preferred)
- Must be able to lift up to 10 pounds
- Typically travel is not required
- Normal office environment
- Frequent activity: Sitting, Viewing Computer Screen
- Occasional activity: Standing, Walking, Bending, Reaching above Shoulder
The benefits package aligned to this position is Professional Non-Union.
This role is expected to accept applications for at least three business days and may continue to be posted until a qualified applicant is selected or the position has been cancelled.
JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug-free workplace.
JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to [email protected]
JE Dunn Construction Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of JE Dunn Construction without a prior written search agreement will be considered unsolicited and the property of JE Dunn Construction Company. Please, no phone calls or emails.
