Top 30 Executive assistant Jobs in Kapolei, Hi

Executive Assistant
KINAOLE SERVICE CENTER —Pearl Harbor, HI
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
ADMINISTRATIVE ASSISTANT III - OAHU
State of Hawaii —O'ahu, HI
- $4,388 - $5,555 a month
- Full-time
- Word processing
- Basic math
- English
- Mileage reimbursement
- Commuter assistance
Admin Assistant IV
American Red Cross —Honolulu, HI
- $29 - $31 an hour
- Full-time
- 7 years
- Mid-level
- Office
- Paid holidays
- Disability insurance
Executive Assistant II - QHS Innovation & Strategy (Full-Time, Day Shift, 40 Hours)
The Queens Health Systems —Honolulu, HI
- $28.96 - $35.19 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Management
Executive Assistant
Express Employment —Honolulu, HI
- $23 an hour
- Email
- Mid-level
- Office
- Business Administration
- Health insurance
- Dental insurance
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Staff Assistant
State of Hawaii —O'ahu, HI
- $3,750 - $4,167 a month
- Monday to Friday
- Office
- US work authorization
- Organizational skills
- Mileage reimbursement
- Commuter assistance
8d
Executive Assistant
Associa —Honolulu, HI
- Microsoft Word
- Mid-level
- Office
12d
EXECUTIVE ADMINISTRATIVE ASST
BRMS —Honolulu, HI
- $65,700 a year
- Microsoft Outlook
- High school
- Writing skills
- Continuing education credits
10d
Executive Assistant (I, II, or III)
Central Pacific Bank —Honolulu, HI
- $43,680 - $72,619 a year
- Full-time
- Writing skills
- Mid-level
- Office
Quick Apply
8d
Executive Assistant (Seagull Schools, Honolulu)
Seagull Schools Inc —Kailua, HI
- $28 - $35 an hour
- Full-time
- CPR Certification
- Word processing
- English
- Paid holidays
- Health insurance
Quick Apply
Secretary IV - Exceptional Support Section
Hawaii State Department of Education —Honolulu, HI
- $4,742 a month
- Temporary
- English
- Mid-level
- Office
- Paid holidays
- Disability insurance
Administrative Assistant
Pouhana O Na Wahine —Honolulu, HI
- Weekends as needed
- Google Workspace
- Writing skills
- Office
EXECUTIVE OFFICE ON AGING (EOA) BOLD 2 COORDINATOR
State of Hawaii —O'ahu, HI
- $6,043 a month
- Temporary
- Writing skills
- Mid-level
- Office
- Mileage reimbursement
- Commuter assistance
Business Operations Specialist
MANTECH —Camp H M Smith, HI
- Full-time
- Mid-level
- Office
- 3 years
Staff Support Specialist
Chopine Analytic Solutions LLC —Wahiawā, HI
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Office Assistant IV - Executive Office on Early Learning
Hawaii State Department of Education —Honolulu, HI
- $3,471 a month
- Part-time
- Basic math
- English
- Mid-level
- Paid holidays
- Disability insurance
Executive Assistant (Long Term Sub)
Le Jardin Windward Oahu —Kailua, HI
- $65,000 - $70,000 a year
- Full-time
- Google Workspace
- Microsoft Outlook
- Writing skills
Quick Apply
11d
Administrative Assistant (ID# 738)
Volarify —O'ahu, HI
- $41,600 - $45,670 a year
- Full-time
- Mid-level
- Office
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
5d
Executive Secretary/Administrative Assistant
Smile World Orthodontics —Honolulu, HI
- From $21 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
5d
Executive Coordinator
Re-use Hawaii —Honolulu, HI
- $22 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply

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Executive Assistant

KINAOLE SERVICE CENTER
Pearl Harbor, HI

Quick Apply

Job Details

Benefits

Health insurance
Dental insurance
401(k)
Life insurance

Qualifications

Computer operation
Microsoft Excel
Microsoft Outlook
Phone communication
Microsoft Teams
Typing
File organization
Data analysis software

Full Job Description

Ho'olaulima Government Solutions LLC (HGS) is a Small Business Administration-certified, Native Hawaiian Organization-Owned, 8(a) Small Business that provides services and solutions in the areas of Environmental Services, Information Technology Services, Healthcare Services and Professional and Technical Services to the Department of Defense and other Federal agencies.

HGS is a wholly-owned subsidiary of the Kina'ole Foundation, a 501(c)(3) non-profit established to benefit Native Hawaiian communities.

You will receive a comprehensive benefits package that includes:

Health insurance
Dental insurance
Life insurance
401K
...and much, much more!

Job Description: The Office and Administrative Clerk will independently provide program support services as Office and Administrative Clerk in the support of NAVFAC Pacific, BD52 Branch.

Duties and Responsibilities:

Perform a variety of administrative and clerical support functions.
Maintain electronic and/or hard copy office files. Perform filing duties, retrieve data or documents from files upon request.
Utilize programs such as Microsoft Office Suite (Word, Excel, PowerPoint, Access and Outlook) and other software applications to create, copy, edit, store, send and print a variety of standardized documents.
Gather, input, manage, and maintain data, records and referenced materials.
Compile/track data to create reports and program information.
Provide administrative assistance on various projects and special reports.
Shall be versed in broad-based and enterprise data management principles and readily adopt the experience to assist with data gathering, analysis, management, and report generation.
Provide administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Conduct basic research and collect data, prepare documents such as standard correspondence, and/or reviews data accuracy.
Prepare written summary of findings following the data collection effort for Government personnel.
Reviews technical reports, project data, business documentation, business processes, deliverables, and other planning documents to ensure compliance with requirements for Government personnel analysis.
Prepare agendas, meeting notes and presentation material.
Coordinate with all Government personnel to arrange meetings and training sessions.
Assists with preparations for briefings/conferences; prepare and deliver briefs and necessary documentation to Government personnel.
Provide written status updates of deliverables and other data to Government personnel.
Perform other administrative duties as assigned.
Ability to apply Navy correspondence guidelines when drafting correspondence.
Serve as the primary administrative point of contact for the executive/front office; receive, screen, and route incoming calls, visitors, and correspondence using tact, discretion, and knowledge of leadership priorities.
Exercise primary control over assigned executive calendars; schedule, deconflict, cancel, and reschedule meetings; establish priorities for emerging issues; and provide daily updates on meetings, events, and commitments.
Maintain and track suspense items, taskers, and action packages; follow up with appropriate staff to ensure timely completion and provide status updates to Government leadership.
Monitor and control the flow of written communications through the executive office; screen publications, reports and correspondence to identify items requiring leadership attention.
Coordinate logistical arrangements for official Command events including meetings, All Hands briefings, VIP visits, award ceremonies, retirements, change-of-command events, and conferences; ensure proper military protocol and forms of address are observed.
Maintain executive continuity materials including biography books, recall rosters, organizational contact directories, and official social rosters.
Prepare letters of commendation, appreciation, condolence, and routine executive correspondence for signature in accordance with Navy Correspondence Manual standards.
Initiate, coordinate and process official travel arrangements in DTS; prepare details itineraries and ensure travel authorizations and vouchers comply with Navy and local policy.
Coordinate administrative requirements related to military personnel matter (e.g., fitness report scheduling, awards processing, official ceremonies) in support of Government personnel.
Maintain command-level administrative reference files and ensure records management complies with applicable Navy records management policies.
Coordinate with Public Affairs or other offices, as required, for official events and executive engagements.
Exercise sound judgement in determining which matters may be handled administratively and which require escalation to Government leadership.

Minimum Requirements:

Ability to operate an electronic typewriter and computer.
Ability to operate an electronic typewriter and computer
Ability to learn, understand, and apply the requirements set forth in the Navy Correspondence Manual.
Ability to learn, understand, and apply the expectations regarding Navy correspondence, instruction, messages, and memorandums. Ability to use the correct format in communication.
Ability to understand the varied and advanced functions of one or more automated systems to produce a wide range of documents (Programs such as Inventory Manager, FEDEX, MS Teams, MS Office).
Knowledge of office automation systems and programs used for graphs, tables, and charts.
Ability to learn, understand, and apply the specialized Navy terminology and acronyms, the organization’s mission, and the roles of coworkers in order to type materials, receive and screen phone calls and visitors, and maintain files.

HGS is an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Quick Apply

Refine Your Search

executive assistant jobs in kapolei, hi

Executive Assistant

ADMINISTRATIVE ASSISTANT III - OAHU

Admin Assistant IV

Executive Assistant II - QHS Innovation & Strategy (Full-Time, Day Shift, 40 Hours)

Executive Assistant

Staff Assistant

Executive Assistant

EXECUTIVE ADMINISTRATIVE ASST

Executive Assistant (I, II, or III)

Executive Assistant (Seagull Schools, Honolulu)

Secretary IV - Exceptional Support Section

Administrative Assistant

EXECUTIVE OFFICE ON AGING (EOA) BOLD 2 COORDINATOR

Business Operations Specialist

Staff Support Specialist

Office Assistant IV - Executive Office on Early Learning

Executive Assistant (Long Term Sub)

Administrative Assistant (ID# 738)

Executive Secretary/Administrative Assistant

Executive Coordinator

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