Top 2035 Administrative assistant Jobs in Kearny, Nj

Administrative Assistant
Rutgers University —Newark, NJ
- $29.67 an hour
- Full-time
- Microsoft Access
- Office
- University
- Paid holidays
- Dental insurance
Bookkeeper/Administrative Assistant
Hillside Management —Kearny, NJ
- $24.61 - $29.64 an hour
- Part-time
- Hybrid work
- Computer literacy
- Office
- Residential
- Flexible schedule
Quick Apply
Administrative Assistant
Hospital for Special Surgery —New York, NY
- $30.77 - $46.84 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Inventory management
- Office
Administrative Assistant
ALL STARS PROJECT INC. —Newark, NJ
- $26.45 - $28.85 an hour
- Weekends as needed
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Administrative Assistant
OFFICE OF THE MAYOR —Manhattan, NY
- $75,000 a year
- Full-time
- Research
- Mid-level
- Office
Administrative Assistant
Lackawanna Offices LLC —Montclair, NJ
- $25 an hour
- Part-time
- Microsoft Outlook
- Computer literacy
- Writing skills
Quick Apply
Administrative & Office Coordinator
Prada —New York, NY
- $75,000 - $90,000 a year
- Research
- Mid-level
- Office
12d
Data Entry Specialist
FreshlyDried —Harrison, NJ
- $70,000 - $90,000 a year
- Full-time
- Administrative experience
- High school diploma or GED
- Grocery store experience
- Employee discount
Quick Apply
14d
CONCESSIONS ADMIN - PRUDENTIAL CENTER
Levy Sector —Newark, NJ
- $25 an hour
- Part-time
- Background check
- Food service experience
- Restaurant
- Wellness program
- Paid time off
Quick Apply
5d
Administrative Assistant
Blackstone Group —New York, NY
- $70,000 - $130,000 a year
- Full-time
- Microsoft Outlook
- Office
- 1 year
Administrative Assistant
Traylor Bros. Inc. —Secaucus, NJ
- $25 - $35 an hour
- Microsoft Outlook
- 5 years
- Research
Quick Apply
Administrative Assistant
Nomura —New York, NY
- $95,000 - $120,000 a year
- Mid-level
- Office
- Bachelor's degree
- Paid time off
- Parental leave
Administrative Assistant
Columbia University —New York, NY
- $67,500 - $72,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Executive Administrative Assistant
JPMorganChase —Jersey City, NJ
- $36.54 - $62.50 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Health insurance
- Tuition reimbursement
14d
Administrative Assistant
Hines —New York, NY
- $65,000 - $75,000 a year
- Overtime
- Microsoft Excel
- Mid-level
- Office
Administrative Assistant II
Estee Lauder —New York, NY
- $33.30 - $52.30 an hour
- Full-time
- Microsoft Outlook
- Customer service
- Mid-level
- Paid holidays
- Disability insurance
7d
Administrative Assistant - Part Time
CRM Residential —Jersey City, NJ
- $21 an hour
- Part-time
- Office
- Administrative experience
- High school diploma or GED
Administrative Assistant
comtex —East Rutherford, NJ
- $22 - $25 an hour
- Part-time
- Microsoft Outlook
- Computer literacy
- Office
- Flexible schedule
Quick Apply
Administrative Assistant - HR
Nomura —New York, NY
- $85,000 - $110,000 a year
- Mid-level
- Office
- 3 years
- Paid time off
- Parental leave
Editorial Assistant (Manga - Minimum JLPT N3 Required)
Yen Press, LLC —New York, NY
- $45,000 - $49,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply

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Administrative Assistant

Rutgers University -
Newark, NJ

Apply Now

Job Details

Full-time
$29.67 an hour

Benefits

Paid holidays
Dental insurance
Employee discount
Life insurance

Qualifications

Visa requirements compliance
Microsoft Access
Spreadsheets
Productivity software
Immigration support

Full Job Description

Position Details

Position Information

Recruitment/Posting Title

Administrative Assistant

Job Category

Staff & Executive - Healthcare

Department

NJMS - CCI - Cell Signaling Ce

Overview

New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking an Administrative Assistant in the Center for Cell Signaling within the New Jersey Medical School (NJMS).

The primary purpose of the Administrative Assistant position is to provide administrative services and support to the Center for Cell Signaling. Provide support with the Center’s programs including the seminar series and graduate courses. Prepares and processes requisitions relating to the Center and faculty, and process VISA applications for international hires. Assist supervisor with faculty recruitment. Serves as a liaison with various offices within and outside the University.

Among the key duties of this position are the following:

Using Marketplace, processes requisitions and obtain purchase order numbers. This includes duplicating and distributing copies for appropriate faculty and staff. Contacts vendors and/or Accounts Payable, if necessary, regarding orders and/or billing. Order supplies for the Center and/or administration.
Coordinates the seminar schedules of the Center, which entails confirmation correspondences to speakers and hosts, prepares follow-up correspondence, arranges for internal and external advertising, secures honoraria and requisitions, and arranges refreshments and luncheons. Confirms seminar titles and arranges for travel and lodging, if necessary. Arranges for rooms and audiovisual equipment as needed. Types and distributes schedules and announcements on a timely basis.
Coordinates the WIP (Work in Progress), which entails developing the Fall and Winter schedule of the speakers. Contacting PIs to have their students and postdoctoral fellow’s sign-up to give a talk. Typing the announcements and distributing it within the Cancer Center building. Keep the schedule up to date.
Prepares and processes the J-1 and H1-B VISA applications, including coordinating new and extension requests with Office of Global Services.
Collect Tissue Culture Invoices for signatures and appropriate account numbers. Process invoices by recording appropriate information on spreadsheet for Research Office and Finance Office to route the expense.

FLSA

Nonexempt

Grade

192

Salary Details

Minimum Salary

29.670

Mid Range Salary

30.170

Maximum Salary

31.080

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
Employee and dependent educational benefits (when applicable)
Life insurance coverage
Employee discount programs

Position Status

Full Time

Working Hours

Standard Hours

35.00

Daily Work Shift

Day

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description

Teamsters 97

Payroll Designation

PeopleSoft

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

PERS

Qualifications

Minimum Education and Experience

Associate degree plus two (2) years of administrative/secretarial experience required.
Equivalent experience, education and/or training may be substituted for the degree requirement.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

Proficiency in Microsoft Access, Microsoft Excel, Microsoft Word, PowerPoint is required.
Excellent interpersonal, oral and written communication skills are required.
Experience with preparing J-1 and H-1 Visa applications.
Demonstrated ability to handle multiple projects simultaneously is required.

Preferred Qualifications

Knowledge of order processing preferred.

Equipment Utilized

Physical Demands and Work Environment

PHYSICAL DEMANDS:

Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25 lbs.

WORK ENVIRONMENT;

Office environment. Moderate noise.

Special Conditions

Posting Details

Posting Number

26ST1377

Posting Open Date

Special Instructions to Applicants

Regional Campus

Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus

Newark (RBHS)

City

Newark

State

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

Do you have an Associates Degree plus two (2) years of administrative/secretarial experience or equivalent experience, education and/or training that may be substituted for the degree requirement?

Do you have proficiency in Microsoft Access, Microsoft Excel, Microsoft Word, PowerPoint as required for role?

Do you have experience with preparing J-1 and H-1 Visa applications?

Do you have demonstrated ability to handle multiple projects simultaneously?

Applicant Documents

Required Documents

Resume/CV

Optional Documents

Cover Letter/Letter of Application

Certifications/Licenses

Apply Now

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