Prior to submitting your resume on Indeed, please submit an application at townofkeenesburg.org and send to [email protected].
**This is a Board-appointed position with a two-year appointment cycle. This position reports to the Town Manager on day-to-day operations. **
POSITION OBJECTIVES: Under general direction of the Town Manager, provides administrative and technical support to the Town Manager and the Board of Trustees. Performs managerial and administrative functions to maintain and secure the Town's official records, conduct municipal elections, and manage liquor licensing functions required by statute, municipal code. For the purposes of decision-making, prepare a variety of studies, reports, and related information.
General Duties – :
- Serves as custodian of official Town records and public documents; performs certification and recording for the Town as required on legal documents and other records requiring such certification; seals and attests by signature to ordinances, resolutions, and contracts, easements, deeds, bonds, or other documents requiring Town certification; catalogs and files all Town records.
- Attends all regular and special Board of Trustees meetings; performs an accurate recording of the proceedings and prepares meeting minutes using proper legislative terminology.
- Performs recording, indexing, and filing for public records; distributes information as requested.
- Research State Statutes, Town Ordinances, minutes, and documents in answer to questions from the Town Board, Town Manager, Town Attorney, and citizens.
- Maintains meeting management data and audio recording software.
- Prepares and distributes agendas, materials, minutes, and records of meetings.
- Files ordinances and resolutions of the Board and oversees the codification of ordinances into the municipal code book.
- Prepares, publishes, and posts meeting agendas and legal notices of public hearings and special meetings as required.
- Administers oaths for elected and appointed public officials.
- Registers voters and performs all election duties; serves as Election Official, and organizes and oversees candidate nomination procedures; appoints and trains elections judges when requested by the Town Board; oversees preparation of ballots and certifies ballots; creates or orders forms, supplies and equipment for Town elections; notifies and educates the public as to election procedures; canvasses election returns and prepares certification of results; facilitates the electorate’s rights of initiative, referendum and recall as outlined in the state constitution and statues; stores election documents, ballots and other materials before and after the election, and purges same as prescribed by law.
- Prepare reports and surveys for the Board as directed.
- Provides public records and information to citizens, civic groups, the media and other persons and agencies in accordance with the Open Records Act.
- Administrative Authority for the enforcement of the Keenesburg Municipal Code. Responsible for carrying out all actions necessary as provided in the municipal code to promote enforcement and compliance.
- Serves as the liquor license authority. Issues, maintains and records liquor licenses as well as special event permits issued by the town and communicates with state authority.
Peripheral duties:
· Continually seeks to improve job skills through education and training, including certification by the Colorado Municipal Clerks Association.
· Types up Board member’s and Mayor’s correspondence; makes reservations and travel arrangements for meetings, seminars, and conventions.
· Performs a variety of office duties such as answering the phone, preparing various correspondences, ordering of office supplies, and responding to public needs.
· Provides backup when any office staff is absent.
· Attend staff meetings and all development conferences.
· Maintain knowledge and abilities as court clerk to oversee court clerk duties.
Other Duties:
Any other duties as assigned by the Town Manager. Prepares correspondence and/or reports as directed.
Qualifications
Must have a high school diploma, 3 to 5 years of municipal administrative experience a, and a Certified Municipal Clerk (CMC) designation (or the ability to obtain it within 1 to 3 years of employment). Must have a legal authorization to work in the United States of America. Valid Colorado Driver’s License. Must be able to pass background check and pre-employment drug test.
Knowledge, Skills, and Abilities:
- Must be able to operate office equipment such as computer, typewriter, copy machine, calculator, et.
- Strong analytical and problem-solving skills.
- Excellent organizational and time management skills.
- Proficient in Microsoft Office Suite or similar software.
- Knowledge of grammar, spelling, and proper punctuation.
- Ability to perform clerical duties and handle clerical detail.
- Ability to understand oral and written instructions.
- High attention to detail and accuracy.
- Ability to establish and maintain a working relationship with other employees and the public.
Environmental Conditions
Work is generally performed in an office environment.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
- While performing the duties the employee may have prolonged periods sitting at a desk and working at a computer.
- At times employees may need to walk, stand, stoop, bend and sit while performing duties. Repetitive hand movement while keyboarding, writing, or other type of paperwork.
- The employee may occasionally lift and/or move up to 25 pounds.
- Vision abilities required by this job include close vision and the ability to adjust focus with or without corrective lenses.
- Ability to participate in routine conversation in person or via telephone and to distinguish telephone, voice, and other auditory tones.
Other Unique Requirements:
A flexible schedule may be required to fulfill organizational needs, including attending Town Board meetings and planning commission meetings.
Education/Experience:
- Possess a high school diploma or GED equivalent.
- A minimum of two years of clerical experience required with Municipal knowledge a plus.
- Continue education to obtain/maintain certification by the Colorado Municipal Clerks Association.
How to apply
Submit a cover letter, resume, and completed employment application to the Town of Keenesburg at [email protected]. Applications may also be submitted in person or delivered to:
Town of Keenesburg
91 W Broadway Ave
P.O. Box 312
Keenesburg, CO 80643
Equal Opportunity
The Town of Keenesburg is an Equal Opportunity Employer and a Drug-Free Workplace. We celebrate diversity and are committed to creating an inclusive environment for all employees and residents.
Job Type: Full-time
Pay: $45.00 - $54.00 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
