Finance Coordinator
Full-Time | Year-Round | Flexible Schedule | Competitive Salary
Free Ski Pass and Route of the Hiawatha Pass, including dependents
Position Summary
The Finance Coordinator supports the area’s financial operations and core business office accounting functions. This role manages accounts payable processing, revenue reconciliation, payroll support, account reconciliations, cash control procedures, maintaining general ledger and producing monthly financial statements, all tax related reporting, and USFS related calculations and submissions. This position assists the General Manager by proactively anticipating financial deadlines, reporting requirements, cash flow needs, and procedural timelines to ensure the organization remains ahead of all finance and compliance related obligations and compliance requirements.
The position plays a central role in fiscal accuracy and operational continuity, with seasonal fluctuations in transaction volume and reporting demands. During peak winter and summer operating periods, the role is heavily focused on revenue reconciliation, leading accounts payable processing, and payroll involvement and support. Monthly responsibilities include closing procedures, account reconciliations, reporting support, audit preparation, and process improvement.
Essential Duties & Responsibilities
Financial Operations & Accounting
- Process and code accounts payable invoices accurately to appropriate general ledger accounts
- Maintain vendor files including W-9s and insurance documentation
- Prepare accounts payable batches for review and approval
- Track recurring expenses and monitor for discrepancies
- Reconcile vendor statements and resolve payment issues
- Assist with monthly closing procedures, including:
- o General ledger supporto Account reconciliationso Documentation preparation and organization
- Maintain organized financial records for reporting and audit readiness
- Support preparation of internal financial summaries and management reports
- Assist in tracking departmental budgets and expense performance
- Monitor and maintain appropriate operating bank balances by forecasting cash flow needs and coordinating timely transfers between accounts to support payroll, vendor payments, capital expenditures, and seasonal fluctuations.
- Produce monthly financial statements
Revenue Reconciliation & Cash Controls
- Reconcile daily sales from POS systems (tickets, rentals, retail, food & beverage, online sales)
- Verify merchant service deposits and investigate discrepancies
- Assist with daily revenue balancing and documentation
- Support safe balancing procedures and internal cash control transitions
- Monitor cash handling compliance across departments
- Assist with bank deposits and monthly bank reconciliations
- Assist with Whitepeaks administration
Payroll Support
- Assist with bi-weekly payroll preparation and documentation
- Review timecard summaries for accuracy and proper coding
- Maintain payroll records and organized documentation
- Support payroll reconciliation to the general ledger
- Coordinate payroll approvals prior to final processing
Business Office & Administrative Support
- MUST support and assist the Business Office with answering phones, basic hiring paperwork, email responses, etc. when needed and other basic office support. Covering days off and working as a team.
Support contract documentation tracking and payment schedules
- Maintain digital and physical financial filing systems
- Assist with insurance documentation and financial reporting requirements
- Provide financial information support to department managers
- Coordinate with management regarding budget tracking and expense coding
- Provide back-up support for business office administrative functions as needed
- Assist with seasonal transitions related to revenue systems and financial processes
- Complete miscellaneous financial and administrative duties as assigned
Seasonal Workflow Overview
Peak Winter & Summer Operations
- High-volume daily revenue reconciliation
- Increased accounts payable processing
- Bi-weekly payroll processing
- Ongoing cash control monitoring
- Real-time expense tracking and vendor coordination
Shoulder Season / Off-Peak
- Monthly account reconciliations
- Budget tracking and variance support
- Audit preparation and documentation organization
- Vendor contract review and payment tracking
- Process improvement and internal control review
Workload includes all other duties as assigned and varies depending on operational volume, transaction activity, and seasonal demands.
Qualifications
- Minimum three (3) years of experience in accounting, bookkeeping, or financial administration
- Experience with Sage accounting software preferred
- Experience with White Peaks or similar POS systems preferred
- Strong Excel proficiency
- Strong organizational and analytical skills
- Professional written and verbal communication skills
- Ability to maintain confidentiality and safeguard sensitive financial data
- Ability to work independently and manage fluctuating workload demands
- Resort, hospitality, or seasonal business experience preferred
Physical Requirements
- Ability to lift, carry, or move up to 40 pounds occasionally (bank bags, document storage, office supplies)
- Ability to lift, carry, or move up to 20 pounds frequently
- Visual and auditory acuity necessary to operate phones, computers, POS systems, and office equipment
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- Flexible schedule
- Paid time off
- Relocation assistance
Experience:
- Accounting: 5 years (Required)
Ability to Commute:
- Mullan, ID 83846 (Required)
Work Location: In person
