Special Education Administrative Asst & Data SpecialistFull TimeDistrict Office, Kennebunk, ME, USYesterdayRequisition ID: 1041ApplySalary Range: $25.72 To $32.12 HourlySalary Range: $25.72 - $32.12 per hourWork Schedule: 37.5 hours per week September to June (School Year)Position Summary: As the district-wide Data Specialist for the Special Services department, you will deliver measurable results in performing full secretarial and diversified administrative duties within the Special Services Department, serving the needs of the administrator and/or Director, staff, students and the public in a highly professional and confidential manner. Qualifications: Love what you do, working at RSU 21. Must have a High School diploma with two years of postsecondary training in a related field or a minimum of three years office experience, or such alternative qualifications the School Board may find acceptable. Extremely proficient using many different technology platforms.
Reports to: Special Services Director Responsibilities: OrganizationalProcess, review and provides staff with feedback for all special education paperworkStrong analytical and problem solving skills to gather and interpret relevant data, identify issues and problems, make sound recommendations for solutions to identify and to put such solutions into effect.Establish and maintain filing system to include record keeping, along with student special education records, as deemed appropriate by the Department of Education policies and proceduresMaintain the District Special Education IEP online calendarMake phone call reminders to parent(s)/Guardian(s) for IEP meetingsTechnical Proficiencies Enter in all CDS and OOD IEPsReview the Special Services website quarterly and supply any necessary information to Assistive Technology Specialists for quarterly updates.Responsible for the following State Reports: EFS 05 (December 1st Child count of all Special Education students and Special services staff) October 1st and April 1st child counts, Chapter 33, and Exit ReportsMaintain/Update and track Special Education and 504 students into various student tracking programs (Adori, Powerschool, Synergy, NEO)Maintain all special education forms on hardcopy and electronically. Update as needed for all staffMaintain paperwork and billing information for MSBCommunicationCommunicate Special Education rules and regulations to staff with regards to IEP meeting paperwork to ensure our continued compliance with these established requirementsCollect data regarding staff performance of paperwork completion, accuracy and timelinessProvide copies of special education records as requestedMaintain annual historical data regarding eligibility and graduation rateMaintain accurate information for special education staff of caseloads, case management logs, annual and triennial review dates and referral completion deadlinesAssume such other duties and responsibilities as may be assigned by the Director of Special Services. Key Competencies: Commitment to management- you coach, share feedback and monitor paperwork to ensure high quality performance; you ensure that people feel appreciated, and view mistakes as opportunities for learningResourceful-you optimize available resources and tools (internally and externally) to enhance your impactDetail-oriented-youre obsessed with accuracy and data integrity and embrace the degree to which others rely on your work; you triple-check calculations to ensure you stand by your dataOutcomes-focus- you know how to balance respect for process with urgency of outcomes; you dont allow processes to be disconnected from urgency of outcomes; you hold yourself accountable to measurable outcomes that make a difference in case managers livesHighly responsive-you are flexible and able to adjust when faced with unexpected, real-time problems that demand your attentionAttention to detail-youre obsessed with accuracy and embrace the importance of getting it right; you triple-check documentation to ensure you can stand by your work; your discipline enables you to work error-free despite repetitive nature of tasks Deadline-driven creativity-youre able to integrate the creative process with set timelines, ensuring you generate content that meets the specified need on an established scheduleEffective communicator-you excel in clear communication and rely on these skills to document and communicate defined processes, workflows and modificationsand the rationales behind them; you communicate effectively to drive structured collaboration, supporting information flow and alignment Embrace diversity: you value a diversity of perspectives, styles and beliefs; you understand the difference between tolerance and inclusion; you welcome feedback about your work Reasonable Accommodations: RSU 21 will provide accommodations to an individual with a disability, as defined by the Americans with Disabilities Act (ADA) or applicable law, who has made the district aware of their disability, unless doing so would cause an undue hardship to the district. Terms of Employment: Regular school year for professional teachers.
Salary to be established by the Board. Evaluation: Performance of this job will be evaluated at least annually in accordance with the Districts policy on Evaluation of Professional Personnel. How to Apply: Please submit your application materials through our online career portal as follows: Internal Applicants: Submit a Letter of Interest where it asks for a Resume. Note: While the resume and letters of reference are not required, internal candidates are strongly encouraged to submit a full package for consideration by the Hiring Committee.External Applicants: Submit a current Resume/CV.Note: Incomplete applications will not be considered.
