This role is for someone who understands that strong financial administration helps important programs succeed. Your work will help Gateway manage grant resources responsibly, remain audit-ready, and support programs that serve students and communities.
The Grant Accounting Analyst supports the financial administration, compliance, and reporting of grant-funded programs. You will manage grant accounting activities, monitor expenditures, reconcile financial records, and help ensure alignment with federal regulations, funder requirements, approved budgets, and institutional policies.
You will report to the Accounting Manager.
- Grant-funded programs remain financially compliant with federal regulations, funder requirements, and Gateway policies.
- Accurate reporting, budget monitoring, and reconciliations support responsible stewardship of grant resources.
- Grant expenditures remain aligned with approved budgets and allowable-cost requirements.
- Timely reimbursement, reporting, and close-out activities support continued grant operations and accountability.
- Strong collaboration between Grants, Finance, Payroll, and program leaders supports effective grant management.
Administrative and Operational Execution — 35% of Your Time
- Establish and maintain grant budgets within the accounting system.
- Monitor and reconcile grant expenditures against approved budgets and funding allocations.
- Process journal entries, budget transfers, reconciliations, and grant-related financial transactions.
- Track grant-related accounts receivable, drawdowns, invoicing, and payment activity.
- Maintain payroll allocations, time-and-effort reporting, and supporting documentation for grant-funded employees.
- Prepare and reconcile financial documentation for grant close-out activities.
- Maintain accurate financial records in accordance with institutional and regulatory standards.
Critical Thinking and Decision-Making — 25% of Your Time
- Review expenditures and transactions for compliance with federal OMB guidance, funder requirements, and Gateway policies.
- Analyze expenditures, salary allocations, and budget variances to identify discrepancies and risks.
- Interpret grant regulations and funding restrictions.
- Resolve financial discrepancies and recommend corrective action.
- Evaluate financial data and reporting accuracy to support audit readiness.
Project and Workflow Management — 20% of Your Time
- Coordinate recurring grant reporting cycles, reimbursement requests, and submission timelines.
- Coordinate accounting workflows across pre-award support, active grants, and close-out activities.
- Support audit preparation and year-end accounting processes.
- Monitor financial deadlines and reporting requirements to ensure timely completion.
Client Service and Communication — 10% of Your Time
- Collaborate with project managers, Grants staff, Payroll, and Finance.
- Communicate financial information, reporting requirements, and budget updates.
- Provide guidance regarding documentation requirements and allowable expenditures.
- Coordinate grant budgets, expenditures, and program activities across teams.
Additional Responsibilities — 10% of Your Time
- Support grant proposal budgets through financial analysis and planning.
- Provide financial insight that supports stewardship of grant resources.
- Improve grant accounting processes, reporting practices, and internal controls.
- Support grant development activities and institutional initiatives.
- Participate in professional development related to compliance and grant accounting.
- Perform additional duties as assigned.
Required Education and Experience
Option 1: Six years of experience in accounting or finance.
OR
Option 2: An equivalent combination of education and relevant work experience.
Additional Required Experience
- Experience using financial systems, databases, spreadsheet-based reporting tools, Excel, ERP systems, or similar platforms.
Additional Knowledge, Skills, and Abilities
- Excellent verbal and written communication skills.
- Strong organizational and interpersonal skills.
- Ability to communicate with sponsors, students, employees, and vendors.
- Ability to prioritize work, meet deadlines, and work with limited supervision.
Work Authorization: Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available.
Background Check: Employment is contingent upon an acceptable background check.
Schedule: Flexibility is needed to accommodate day, evening, and weekend business needs.
Definition
Activity is not applicable to this occupation.
Activity is required up to 33% of the time.
Activity is required from 33% to 66% of the time.
Activity is required more than 66% of the time.
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25080
Business Office / Kenosha Campus
Accounting Manager
27
Non-Exempt
Gateway will not discriminate against any employee, applicant for employment, student, or applicant for admission based on race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state, or federal law.
Gateway Technical College is an Equal Opportunity/Access Educator/Employer operating under an Affirmative Action Plan. Reasonable accommodations and auxiliary aids will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact the Office for Equal Opportunity and Civil Rights at [email protected] or 262-564-3062. Women and minorities are encouraged to apply.
Your safety while employed at Gateway Technical College is one of our top priorities, so we encourage you to read our Annual Security Report. This report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Violence Against Women Act. It includes crime statistics, institutional policies on campus security and safety, alcohol and drug use, crime prevention, reporting procedures, sexual misconduct, and other important matters. Please email
[email protected] or call
262-564-3062 to request a hard copy.
Please Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time, with or without notice.
