Primary Function: The Program Coordinator, under the guidance of the Club Director and in close collaboration with the Director of Programs, is to strategically plan, supervise, and execute a diverse array of high-impact programs across the Club, with a steadfast focus on advancing BGCGC models: Graduate, Fit for Life, and Ready to Serve. Tasked with the development of engaging activities, programs, and curricula catering to members of all ages, the Program Coordinator plays a pivotal role in ensuring the delivery of a comprehensive Club experience. Integral to this role is the establishment and maintenance of fruitful partnerships with external organizations to enrich program offerings and enhance member engagement. Additionally, the Program Coordinator is charged with working alongside Club staff to effectively recruit and retain participants. With a emphasis on fostering academic achievement within the organizational framework of the Graduate, Fit for Life, Ready to Serve program model, the Program Coordinator spearheads initiatives such as tutoring sessions, homework assistance, educational games, aimed at propelling members towards academic success and high school graduation.
- Deliver fun and age-appropriate academic programming daily for youth (grades K-8), preparing and following a day-to-day program schedule based on the needs of Club members and conducting programming during all program hours.
- Continually evaluate the effectiveness of all academic programming, utilizing current assessment tools, and recognize and coordinate volunteers and partnerships to help meet academic needs.
- Track all member’ participation in all programs, and participate in weekly Club staff meetings, sharing educational ideas and activities while keeping the Club updated and informed on graduate numbers and goals.
- Support the BGCGC mission, vision, and youth development philosophy through leadership, providing and ensuring the delivery of programs reflecting the Graduate, Fit for Life, Ready to Serve model.
- Continually evaluate programs to assess their impact on Club members and provide guidance to other staff members relative to impact.
- Lead programs and remain in ratio throughout the day, ensuring necessary supplies are in place to implement daily programs.
- Increase visibility of Club programs by posting daily schedules, announcing upcoming events, and disseminating timely program information to parents, schools, and other community agencies.
- Ensure that the Youth Program Quality Intervention tool is effectively utilized.
Supervision
- Serve as the direct supervisor of Program Leaders and Assistant Program Leaders, overseeing proper record-keeping procedures for timely reporting.
- Ensure productive and effective performance by all program staff and volunteers to ensure coordination of programming and integration of the Graduate, Fit for Life, Ready to Serve model.
- Provide ongoing feedback and regular appraisals to program staff and volunteers, ensuring adherence to Club policies.
- Additionally, supervise interns and volunteers to ensure the proper delivery of educational programs.
- Serve as acting Director in their absence overseeing proper academic record-keeping procedures for timely reporting.
Youth Program Quality Intervention (YPQI)
- Willingness and ability to become a certified YPQI external assessor.
- Ensure the YPQI tool is implemented in all day-to-day operations of the GRADUATE program.
- Responsible for the training and implementation of the YPQI method (training provided)
- Establish and maintain positive relationships with Club members that are conducive to their growth and development.
- Assist in maintaining a safe environment for Club members and staff, including routine Club maintenance and clean-up activities.
Collaboration
- Establish and maintain effective working relationships with feeder schools to bridge the gap between school day and afterschool programs.
- Assist the Club Director with establishing and maintaining Average Daily Attendance Goals Develop community partnerships to enhance programming and community awareness.
- Conduct needs assessments with Administration and Volunteer Coordinator to develop wish lists for supplies and volunteers.
- Coordinate and/or support special programs and events directly related to the GRADUATE program, such as Youth of the Year.
- Participate in ongoing training to foster personal and professional growth and development,
- Perform other job-related tasks as assigned.
Relationships
Internal: Maintain close contact with Club staff and volunteers to provide the best possible program delivery.
External: Maintain close contact with community agencies and schools to enhance program awareness and participation.
Physical Requirements/Work Environment
We maintain a 15:1 member to staff ratio. Activities are varied and require active engagement during educational and recreational programming, which may include extended periods of walking and standing. Activities will be varied due to working with youth and could require running and extended periods of standing and walking. Maximum unassisted lift = 50 lbs. Average lift less than 25 lbs. Requires ability to use computer, various standard and specialized software and database systems, keyboard, calculator, and typical office machines. Requires travel to other Clubs and community agencies for meetings and training events.
Environmental Requirements
Inside average office environment. Average office noise levels. No personal protective equipment required. Ambient temperature is between 68 and 76 degrees Fahrenheit. May be required to perform duties outside of the office environment, such as in gym space, cafeteria space or outside with exposure to sunlight, dirt, wind, and varying temperatures of 35 degrees to 98 degrees Fahrenheit.
Skills/Knowledge Required
- Bachelor’s Degree preferred.
- Demonstrated ability to work effectively with young people in a positive manner.
- Strong verbal and written communication skills.
- Demonstrate the ability to lead program staff (prior experience a plus)
- Strong time management and project prioritization skills.
- Experience in a Boys & Girls Club or similar organization planning and supervising programs based on the developmental needs of young people is desired.
- CPR, First Aid, and Child Abuse Prevention certification required (training will be provided).
- Possess strong technology skills,
- Thorough knowledge of the developmental learning stages of children,
- Experience in providing educational programs for youth,
- Ability to establish and maintain effective working relationships with feeder schools,
- Ability to effectively handle the discipline of Club members.
Disclaimer
The information presented indicates the general nature and level of work expected in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.
