Top 110 Office assistant Jobs in Kentwood, Mi

Receptionist
Advanced Chemical Concepts, Inc. - Kentwood, MI —Grand Rapids, MI
- $21 - $26 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
Quick Apply
6d
Receptionist
M&K Truck Centers —Byron Center, MI
- $18 - $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
Quick Apply
14d
Front Office Assistant
Knapp Dental Lodge —Grand Rapids, MI
- $23 - $28 an hour
- Full-time
- Dental office
- Mid-level
- 3 years
- Continuing education credits
- Paid holidays
10d
Executive Assistant I
Amway —Ada, MI
- $24.34 - $30.06 an hour
- Microsoft Excel
- Microsoft Outlook
- Research
Receptionist
MediLodge of Wyoming —Wyoming, MI
- Nursing home
- Inventory management
- High school diploma or GED
- Health savings account
- Loan repayment program
Quick Apply
7d
Executive Office Assistant
Cascade Charter Township —Grand Rapids, MI
- $25.03 - $36.31 an hour
- Full-time
- 18 years or older
- Computer literacy
- Writing skills
- Health savings account
- Health insurance
Quick Apply
Receptionist
Together Women's Health, LLC —Grand Rapids, MI
- Full-time
- Communication skills
- Entry level
- Disability insurance
- Health insurance
11d
Elementary School Head Administrative Assistant
Forest Hills Public School District —Grand Rapids, MI
- From $20.60 an hour
- 8 hour shift
- Google Workspace
- Microsoft Excel
- Writing skills
Receptionist
House of Dank —Grand Rapids, MI
- 21 years or older
- Communication skills
- Entry level
Quick Apply
9h
Administrative Assistant - Greenwood (26-115)
Network 180 —Grand Rapids, MI
- $17.24 - $22.86 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Loan repayment program
5d
Receptionist - Medication Management Clinic- Part time
Forest View Hospital —Grand Rapids, MI
- Full-time
- Psychiatry
- Adults
- High school diploma or GED
- Disability insurance
- Health insurance
Receptionist
Cardinal Senior Living LLC —Kentwood, MI
- $15.45 an hour
- Full-time
- Entry level
- Paid holidays
- Health insurance
Quick Apply
Receptionist
Warner Norcross & Judd LLP —Grand Rapids, MI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
- Paid holidays
- Disability insurance
Administrative Assistant - HR
Etna Supply —Grand Rapids, MI
- Full-time
- Clean driving record
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
7d
IT Senior Administrative Assistant
Meijer —Grand Rapids, MI
- Full-time
- Hybrid work
- Research
- Mid-level
- Office
- Store discount
- Paid parental leave
4d
Receptionist
Clark Retirement Community —Grand Rapids, MI
- $16 an hour
- Part-time
- Computer literacy
- HIPAA
- High school diploma or GED
- Paid training
- On-the-job training
3d
Senior Administrative Assistant
CWC Payroll Services, Inc —Wyoming, MI
- $19 - $23 an hour
- Overtime
- Mid-level
- Office
- Communication skills
- Flexible schedule
Quick Apply
Receptionist
Harbor Post Acute Rehabilitation Center —Wyoming, MI
- Part-time
- Skilled nursing facility
- Data entry
- Entry level
Quick Apply
5d
Administrative Assistant - Operations
Legacy Trust —Grand Rapids, MI
- $45,000 - $55,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
Administrative Assistant at Mental Health Practice
Counseling Center of West Michigan —Grand Rapids, MI
- $18 an hour
- Part-time
- Psychiatry
- Writing skills
- Medical office experience
- Paid time off
- 401(k) matching
Quick Apply
5h

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office assistant jobs near kentwood, mi

Receptionist

Advanced Chemical Concepts, Inc. - Kentwood, MI
Grand Rapids, MI

Quick Apply

Job Details

Full-time
$21 - $26 an hour
6 days ago

Qualifications

Filing
Administrative experience
High school diploma or GED
Organizational skills
Time management

Full Job Description

Receptionist / Office Administrator

Position: Receptionist / Office Administrator
Location: Kentwood, Mi
Employment Type: Full-Time

Position Summary

We are seeking a professional, organized, and personable Receptionist / Office Administrator to serve as the first point of contact for our company. This position will be responsible for welcoming visitors, answering and directing phone calls, managing general office communications, and providing administrative support to various departments.

The ideal candidate is dependable, detail-oriented, comfortable working in a professional business environment, and able to manage multiple tasks while maintaining a friendly and professional attitude.

Key Responsibilities

Reception & Customer Service

Greeting and welcome customers, vendors, visitors, and employees in a professional and courteous manner.
Answer incoming telephone calls and direct callers to the appropriate employee or department.
Take accurate messages and ensure timely delivery to employees.
Respond to general inquiries and provide basic company information.
Maintain a professional and organized reception area.
Manage visitor sign-in procedures and notify appropriate personnel of visitors.

General Office Administration

Receive, sort, distribute, and prepare incoming and outgoing mail and packages.
Assist with filing, scanning, copying, printing, and maintaining office records.
Maintain office supplies and place orders as needed.
Coordinate office supply and equipment needs with management.
Assist with scheduling meetings, appointments, and conference rooms.
Prepare documents, correspondence, spreadsheets, and other administrative materials.
Maintain accurate electronic and paper records.
Assist with data entry and general administrative projects.
Schedule LTL truck pickups for orders.
Inventory adjustments of raw materials for manufactured products.

Customer & Vendor Support

Assist customers and vendors with basic questions and direct technical or account-related questions to the appropriate personnel.
Receive and route purchase orders, invoices, shipping documents, and other business correspondence.
Assist with coordinating deliveries, shipments, and pickups when necessary.
Maintain professional relationships with customers, vendors, and visitors.
Process sample shipments and sample documents.

Internal Support

Provide administrative support to management, sales, purchasing, accounting, operations, and technical personnel as needed.
Assist with company meetings, events, and employee communications.
Help maintain company calendars and contact lists.
Perform other administrative duties and special projects as assigned.

Qualifications

High school diploma or equivalent required.
Previous receptionist, administrative assistant, customer service, or office experience preferred.
Experience with NetSuite enterprise resource planning.
Strong verbal and written communication skills.
Professional and friendly demeanor.
Strong organizational and time-management skills.
Ability to prioritize multiple tasks and work independently.
Proficiency with Microsoft Office, including Outlook, Word, and Excel.
Strong attention to detail and accuracy.
Ability to maintain confidentiality when handling company, employee, customer, and business information.
Ability to interact professionally with customers, vendors, visitors, and employees at all levels of the organization.

Preferred Qualifications

Experience working in a manufacturing, industrial, chemical, or distribution environment.
Experience with ERP, CRM, or inventory management systems.
Experience handling shipping and receiving documentation.
Basic accounting or invoicing experience.
Previous experience supporting multiple departments in a small or mid-sized company.

Personal Characteristics

The successful candidate should be:

Dependable and punctual
Professional and personable
Organized and detail-oriented
Self-motivated
A strong communicator
Comfortable taking initiative
Able to handle confidential information appropriately
Able to remain calm and professional in a busy environment

Work Environment

This position is primarily based in a professional office environment within a manufacturing/industrial company. The employee may occasionally interact with personnel in warehouse, production, laboratory, shipping, and receiving areas and must follow all applicable company safety requirements.

Pay: $21.00 - $26.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in kentwood, mi

Receptionist

Receptionist

Front Office Assistant

Executive Assistant I

Receptionist

Executive Office Assistant

Receptionist

Elementary School Head Administrative Assistant

Receptionist

Administrative Assistant - Greenwood (26-115)

Receptionist - Medication Management Clinic- Part time

Receptionist

Receptionist

Administrative Assistant - HR

IT Senior Administrative Assistant

Receptionist

Senior Administrative Assistant

Receptionist

Administrative Assistant - Operations

Administrative Assistant at Mental Health Practice

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