Job Summary
The Controller position is a key leadership role within the Finance Department. Primary responsibilities include Accounts Payable, Payroll, Grant Reporting, Compliance, Management Reports, and partner with KIC managers to implement Tribal goals and objectives. Reviews operating results of the programs, compares them to the established objectives and takes steps to ensure that appropriate measures are taken to correct unsatisfactory results.
The Controller supervises payroll, accounts receivable, accounts payable, Grants Accountant, Staff Accountant and Finance Clerk.
ADMINISTRATIVE JOB FUNCTIONS
Personnel Management
Directs personnel management for consistency in the programs and services of the KIC Finance Department. Monitors and approves staff development and training standards. Communicates job expectations and assists to resolve procedural problems. Ensures the personnel policies are followed, interprets policy and monitors personnel actions for adherence to Tribal policy. Monitors staff evaluations process and annual employee safety programs. Ensure adhere to local, state or federal standards for employee training, specifically, HIPAA compliance, safety, workplace violence, and preventing sexual harassment.
- Recruits, selects, orientates, trains, coaches, counsels, and disciplines the department staff;
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Recommends all hiring, promotions, wage / merit increases, transfers, discipline, and separation of all department employees per Tribal personnel policy to the Chief Financial Officer.
Financial Oversight
Monitors and enforces internal financial policies and procedures regarding the Finance Department budget. Coordinates with Chief Financial Officer in the preparation of the annual budget. Complies with federal regulations outlined in the self-governance compacts, and other state and federal funding sources.
Administers the approved department operating budget by monitoring expenditures and recommending justifiable changes to supervisor.
Finance Department Policy System
Responsible for establishing and maintaining KIC Finance Department and administrative policies. Ensures policies are in compliance with accreditation standards, state, federal, funding laws, and regulations. Develops policies for internal control measures to ensure adequate protection of all tribal assets. Monitors the policy review process and interprets policy and procedures for efficient operations. Attends the Policy Committee of the Tribal Council when KIC Finance policies are being reviewed.
Initiates, coordinates, and enforces program, operational, and personnel policies and procedures with ethical business practices.
Finance Service Equipment
Inspects and evaluates the physical condition of the staff area / offices, recommending necessary changes to Maintenance to improve sanitation, appearance, and efficiency. Develops operations, quality, troubleshooting procedures, and request repair / replacement as necessary.
ESSENTIAL JOB FUNCTIONS
Reporting
Oversees month-end processes and issues timely monthly managerial reporting. Supervises the submission of all financial reporting for taxes and grant awards. Reconciles all balance sheet accounts and established schedules.
Reviews financial information with Program/Department Director and analyzes variances. Assists with journal entry corrections as needed.
Ensures accurate and timely processing of accounts payable, payroll processing and reporting to internal and external parties.
Audits
Coordinates and supervises preparation of audit work-papers. Conducts internal audits as needed.
Enforces adherence to policy and advises management of deviation(s).
Grant Reporting
Assists Grants & Contractors position in monitoring regulatory adherence to grant award and internal policy with respect to all award and contract activity. Assists with review both paper and electronic grant files to keep in order for internal review or audit. Tracks and obtains budget amendments from grantor for manager as needed.
Compliance
Conducts routine compliance reviews based off grant award criteria prior to each report submission. Assists with creation of mandatory narrative reports for managers as needed.
Additional Job Duties:
- Maintains Finance Guidelines by writing and updating policies and procedures;
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Being accessible to staff for consultation as needed;
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Maintain partnership with other tribal organizations at local, state, and national level;
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Recognize, identify, and resolve problems and issues without direct supervision;
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Prepare monthly report to supervisor;
Job duties above are intended to highlight essential functions, however incumbent may be asked to perform other related duties as assigned.
KIC COMPETENCIES
Cultural Competency: To be respectful and responsive to the health beliefs, practices, and cultural and linguistic needs of KIC Tribal Members. Developing cultural competence is an evolving, dynamic process that takes time and occurs along a continuum.
Commitment: To serve Tribal Members and set a high standard for yourself in your performance; strive for results and success; convey a sense of urgency and bring issues to closure; and stay persistent despite obstacles and opposition.
Customer Service: Meet/exceed the expectations and requirements of internal and external customers; identify, understand, and monitor the needs of both internal and external customers, always talk and act with customers in mind; and recognize working colleagues as customers.
Effective Communication: Ensure important information is passed to those who need to know; convey necessary information with respect, clearly and effectively orally or in writing.
Responsiveness and Accountability: Demonstrate a high level of conscientiousness; hold oneself personally responsible for one's own work; and do the required fair share of work.
KNOWLEDGE, SKILLS, AND ABILITIES
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Knowledge of GAAP reporting;
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Knowledge of federal / state grants, private foundation awards, and compliance principles;
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Knowledge of the Health Insurance Portability and Accountability Act (HIPAA);
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Skill to operate software programs including SAGE/MIP accounting software program;
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Ability to react to frequent changes in duties and volume of work and logically organize details;
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Ability to communicate professionally over the telephone and in person in a positive and clear manner;
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Ability to manage multiple tasks, including telephone, computer operations and in-person visits simultaneously;
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Ability to take verbal instruction and complete assigned project by established deadline;
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Ability to be flexible in order to perform at the highest level as a team player;
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Ability to utilize maximum degree of professionalism and diplomacy with those who may be experiencing a high degree of stress both mentally and/or physically (both patients and co-workers);
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Ability to work independently with minimal supervision and able to prioritize assignments;
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Ability to maintain confidentiality of all KIC operations and staff.
Physical Activities
Must be able to work in an office environment in a stationary position the majority of the work day.
This position needs to occasionally move about inside the office environment to access office equipment, attend face to face meetings on site and off site as needed, zoom meetings, teleconference calls, etc. Routinely lifting and carrying items and boxes up to ten (10) pounds. Traveling occasionally, to out-of-town meetings and functions may be required.
Working Conditions
The environment involves the usual risks and stress of an office environment within a public service facility.
QUALIFICATIONS
Licensure
Possess current valid State of Alaska driver's license with a record acceptable to KIC’s Insurance carrier.
Education / Experience
A minimum Associate Degree required plus five (5) years of documented experience in accounting or
Bachelor’s degree in Business Administration, Public Administration, or Accounting with an emphasis in accounting, economics, and finance is preferred with a minimum two (2) years advanced accounting experience.
Two (2) years supervisor experience required. Health care revenue cycle and / or tribal experience preferred.
