Top 3 Executive assistant contracts administrator Jobs in Ketchikan, Ak

Executive Assistant-Contracts Administrator
SOUTHEAST ALASKA POWER AGENCY —Ketchikan, AK
- $82,000 - $110,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor of Science
13d
Executive Assistant - Contracts Administrator
SOUTHEAST ALASKA POWER AGENCY —Ketchikan, AK
- $82,000 - $110,000 a year
- Full-time
- Mid-level
- Office
- Editing
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Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Alaska
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- Full-time
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Executive Assistant-Contracts Administrator
SOUTHEAST ALASKA POWER AGENCY —Ketchikan, AK
Federal and state agency reporting, including U.S. Energy Information Administration (EIA), System for Award Management (SAM.gov), Federal Communication…
$82,000 - $110,000 a year
13d
Executive Assistant - Contracts Administrator
SOUTHEAST ALASKA POWER AGENCY —Ketchikan, AK
Federal and state agency reporting, including U.S. Energy Information Administration (EIA), System for Award Management (SAM.gov), Federal Communication…
$82,000 - $110,000 a year
Quick Apply

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Executive Assistant-Contracts Administrator

SOUTHEAST ALASKA POWER AGENCY -
Ketchikan, AK

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Job Details

Full-time
$82,000 - $110,000 a year
13 days ago

Qualifications

Microsoft Excel
Microsoft Outlook
Bachelor's degree in business
High school diploma or GED
Driver's License
Board relations
Cross-functional communication

Full Job Description

Annual Salary: $82k to $110k DOE

Full Benefits

This is an exempt position that reports directly to the CEO at the company headquarters in Ketchikan. The Executive Assistant-Contracts Administrator is responsible for duties that fall into four distinct categories. The primary activities for each category are outlined below and include other duties as assigned.

Executive Assistant
Board Meeting Clerk
Contracts Administrator
Records Custodian

Executive Assistant

CEO and administrative staff support, collaborating on complex correspondence, memoranda and reports
Assist with Federal Energy Regulatory Commission (FERC) compliance, including filings
Federal and state agency reporting, including U.S. Energy Information Administration (EIA), System for Award Management (SAM.gov), Federal Communication Commission (FCC) license renewals, and State of Alaska Department of Natural Resources (AKDNR) Water Use Data
Performing independent research and preparing information for assigned special projects
Maintain content updates on SEAPA website (board packets, public postings)
Prepare grant applications with supporting documentation

Board Meeting Clerk

Notification and posting of all board meetings
Prepare, distribute, and maintain board meeting packets, i.e., agendas, minutes, motions, resolutions, and reports; review and edit CEO and staff reports
Assist with board meeting logistics
Attend and record of all board meetings
Adhere to Roberts Rules of Order
Communications with the SEAPA Directors, onboarding of new directors
Travel via commercial or Chartered Small planes to attend Board meetings and/or conferences

Contracts Administrator

Prepare bid documents, including development of requests for proposals, bid schedules, and addendums, advertising and direct solicitation of vendors, preparing bid evaluations, coordinating communications between bidders and SEAPA management, evaluating incoming bids for compliance, preparing notices of awards, final contract documents, notices to proceed and follow through to successful contract conformance
Prepare and administer all SEAPA contracts, coordinating with SEAPA counsel as necessary
Assist in negotiating contract terms with consultants/contractors
Legal research, coordinating with SEAPA counsel, as necessary
Collaborate with management and vendors to communicate contract terms, ensure compliance with contractual requirements, and identify and mitigate risks associated with contract provisions
Review and update existing contracts
Maintain organized system records
Create language standards for existing and new contracts as needed
Coordinate with insurance consultant to monitor and assure consultant/contractor insurance compliance with a focus on risk management
Prepare Agency insurance applications and contracts, coordinate and communicate with Agency insurance brokers, attend insurance conferences for continuing education and risk management assessment

Records Custodian

Develop Public Records Request forms and appeal process if necessary
Evaluate third-party records requests for compliance with Agency policy
Respond to all requests in a timely and efficient manner

Qualifications:

High School graduate with bachelor's degree in business. Paralegal certificate and continuing legal education with minimum of five years' experience in law office preferred and may substitute for business degree. A combination of education and experience that demonstrates competency in core areas of responsibility may be considered. Must be highly proficient in Microsoft Word, Excel, PowerPoint, and Outlook. Experience working with non-profit boards, including utilities, is highly desirable.

Must be self-motivated, have ability to work under time constraints, have excellent communication skills and ability to professionally interact with the CEO, Board members, staff, attorneys, consultants, contractors, and government officials. Thrives in a dynamic, interdisciplinary environment, balancing diverse responsibilities by supporting team priorities as needed.

Must have a valid Alaska Driver's License.

This position requires prolonged periods of sitting and working at a computer. The employee must be able to communicate effectively and occasionally move or lift office materials weighing up to 30 pounds.

PI286278665

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executive assistant contracts administrator jobs in ketchikan, ak

Executive Assistant-Contracts Administrator

Executive Assistant - Contracts Administrator

Military Service - U.S. Air National Guard, Administration

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