CITY OF KINGMAN
PART-TIME OFFICE ATTENDANT
TYPICAL SCHEDULE - 19 HOURS/WEEK
POSITION IS FLSA NON-EXEMPT
GENERAL DESCRIPTION OF POSITION
The primary function of an employee in this class is to perform routine clerical and office support to a department, division or program. This is accomplished by responding to inquiries and providing general information, typing basic documents, entering and validating data, providing telephone and office coverage, and other routine office activities. Assignment also includes providing assistance in the planning and holding of events, trips, activities in support of Public Works.
SUPERVISION RECEIVED
Works under general supervision of department administrative staff.
SUPERVISION EXERCISED
None
EDUCATION AND EXPERIENCE
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High School Diploma or GED equivalent
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One (1) year of experience in an office setting performing general clerical duties
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Public contact and/or cash handling/recording experience.
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Use of computer and related software experience, preferably with Microsoft Office products, OR
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Any combination of education, experience and training which demonstrates the knowledge and experience to perform the duties and responsibilities of the position.
SPECIAL REQUIREMENTS
Valid Arizona state driver’s license or ability to obtain one within six (6) months.
Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it.
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Provides assistance, responds to inquiries and requests for information and refers, when necessary, to appropriate staff.
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Maintains, files and retrieves materials using established filing systems.
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Updates and maintains automated data management systems and review input for accuracy; Retrieves and reports information as needed.
- Receives forms and other documents; records or logs receipt of documents and prepares them for processing.
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Assists in composing, typing, proofreading and editing documents; checks forms and materials for accuracy and completeness.
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Assists in coordinating department events and provides assistance during events.
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Provides excellent and proficient customer service to both internal and external customers.
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Communicates and acts in a professional manner with the public, co-workers, and work contacts.
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Regular attendance is an essential function of this job to ensure continuity.
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May be required to work early mornings, evenings, weekends and holidays as needed.
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Performs all work duties and activities in accordance with City policies and procedures; follows safety policies and practices, works in a safe manner, and reports unsafe activity and conditions.
PERIPHERAL DUTIES
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Operates a city vehicle to run errands and attend to events.
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As needed, unlock and lock facilities.
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Performs related duties as required.
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Performs special assignments as requested.
KNOWLEDGE
Working knowledge of recordkeeping practices and procedures; Effective customer service procedures and techniques; Standard office practices and procedures; English spelling, grammar, and punctuation; File management and storage using good organization practices; Cash handling, accountability and recording.
SKILLS
Skill in the effective, safe operation of listed tools and equipment; Utilizing computer hardware and software to accomplish work assignments (i.e., Microsoft Office) and demonstrate proficiency to update documents, spreadsheets, and databases.
ABILITIES
Understand and follow directions given by immediate supervisor; Keep and maintain complete and accurate manual and electronic recordkeeping and filing systems; ; Establish and maintain effective working relationships with other City employees and the public; Respond to requests and inquiries tactfully and courteously; Perform basic arithmetic calculations; Communicate effectively both orally and in writing; Use equipment and tools properly and safely; Participate in teamwork productively and establish and maintain effective working relationships with employees, supervisors, and the public; Maintain regular attendance and recognize attendance as an essential function of this job to ensure continuity.
OVERVIEW
The City of Kingman is located in Mohave County approximately 100 miles southeast of Las Vegas and 195 miles northwest of Phoenix nestled between the beautiful Cerbat and Hualapai mountain ranges along historic Route 66. In 2019, Reader’s Digest named Kingman one of the “Nicest Places in Arizona” for its thoughtful residents and spirit of generosity. In addition to its small-town look and feel, the area also offers a wide range of recreational activities that include hiking, bike and ATV trails, camping, golf, beautiful parks, historical attractions, nearby lakes and the Colorado River. With more than 400 full and part-time employees across 30 divisions, the City of Kingman provides exceptional public services to over 30,000 residents. Our focus on high-quality customer service, safety and teamwork underpins our efforts to foster an atmosphere where citizens and businesses can thrive.
For more information about the City of Kingman, please see our Open Finance Portal, Choose Kingman Economic Development page and our Go Kingman tourism page for more information.
COMMITMENT TO SAFETY AND WELLNESS
It is the policy of the City of Kingman to ensure a safe, healthful workplace for all its employees. It requires that every person in the organization assumes the responsibility of individual and organizational safety. Injury and illness losses from incidents are costly and preventable. The City of Kingman will employ an effective accident and illness prevention program and a comprehensive wellness program that involves all its employees in the effort to eliminate workplace hazards and promote employee health and wellness.
All employees are expected and encouraged to participate in safety and wellness program activities including the following: reporting hazards, unsafe work practices and accidents immediately to their supervisors or a safety committee representative; wearing required personal protective equipment; and participating in and supporting safety committee activities.
WORK ENVIRONMENT
The work environment characteristics attached to the job description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position. This job description is subject to change as the needs and requirements of the position changes.
