Top 83 Program assistant Jobs in Kingston, Ny

Executive Assistant
Westchester Medical Center —Kingston, NY
- $53,781 - $67,607 a year
- Full-time
- Microsoft Outlook
- Hospital
- Computer literacy
- Paid holidays
- Health insurance
Compliance/Executive Assistant
Step One (Child and family Guidance Center Addiction Services) —Highland, NY
- $55,000 - $63,000 a year
- Full-time
- Microsoft Excel
- HIPAA
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Behavioral Health Care Coordinator Assistant
Columbia County Mental Health Center —Hudson, NY
- $55,174 a year
- Full-time
- Nursing
- Adults
- Clinic
- Paid holidays
- Health insurance
Quick Apply
Assistant Project Manager/Estimator
Transitional Builders —Staatsburg, NY
- $50,000 - $60,000 a year
- Full-time
- Microsoft Excel
- Construction site
- Office
- Health insurance
- Dental insurance
Quick Apply
Behavior Support Specialist
Greenburgh - North Castle UFSD —Wappingers Falls, NY
- $25,000 - $32,000 a year
- Full-time
- Children
- In-person
- Public school
- Health insurance
- Dental insurance
Quick Apply
Associate Director, Seed Growing Program
Hudson Valley Farm Hub —Hurley, NY
- $105,000 - $120,000 a year
- Weekends as needed
- Spanish
- Clean driving record
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Behavior Specialist - Adult Program
Whitecap Search Healthcare —Staatsburg, NY
- $2,800 a week
- Mid-level
- Psychology
- Mentoring
Quick Apply
10d
Staffing Specialist - Recruiting, Client Support & Business Development
Ethan Allen Workforce Solutions —Poughkeepsie, NY
- $28 - $30 an hour
- Full-time
- Mid-level
- Office
- Business development
Quick Apply
3d
Database & Office Assistant, Liberty Partnership Program (CL-3)
Marist University —Poughkeepsie, NY
- $19.62 - $20.60 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
MEDICAL OFFICE ASSISTANT - Pine Street
The Institute for Family Health —Kingston, NY
- $23 an hour
- Spanish
- Vital signs
- BLS Certification
Quick Apply
Executive Assistant/Office Manager
Abunch LLC —Kingston, NY
- $20 - $50 an hour
- Part-time
- Hybrid work
- Mid-level
- Office
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
MEDICAL OFFICE ASSISTANT - Kingston Family Health Center
The Institute for Family Health —Kingston, NY
- $23 an hour
- Spanish
- Vital signs
- BLS Certification
Quick Apply
Administrative Assistant (CL-2), School of Social and Behavioral Sciences
Marist University —Poughkeepsie, NY
- $20.66 - $21.69 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
Administrative Assistant, Campus Safety (CL-2)
Marist University —Poughkeepsie, NY
- $20.66 - $21.69 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
MEDICAL OFFICE ASSISTANT - New Paltz Family Health Center
The Institute for Family Health —New Paltz, NY
- $23 an hour
- Full-time
- Spanish
- Vital signs
- BLS Certification
Quick Apply
Administrative Assistant, Advising and Academic Services (CL-2)
Marist University —Poughkeepsie, NY
- $20.66 - $21.69 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
Full-Time Network Support Specialist
Town of Poughkeepsie —Poughkeepsie, NY
- $33.28 an hour
- Online Application
- Background check
- Writing skills
- Mid-level
Administrative Specialist (Adult Community Living & Children's Services)
Devereux —Red Hook, NY
- $23.50 - $27.28 an hour
- Full-time
- Microsoft Excel
- Bachelor of Science
- Pass drug screening
- 403(b) matching
- Loan repayment program
Administrative Assistant
Control Point Associates, Inc. —Highland, NY
- $19 - $23 an hour
- Full-time
- Research
- Office
- Administrative experience
Quick Apply
MEDICAL OFFICE ASSISTANT - Hyde Park Family Health Center
The Institute for Family Health —Hyde Park, NY
- $23 an hour
- Full-time
- Spanish
- Vital signs
- BLS Certification
Quick Apply

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Executive Assistant

Westchester Medical Center -
Kingston, NY

Apply Now

Job Details

Full-time
$53,781 - $67,607 a year

Benefits

Paid holidays
Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Paid time off
Vision insurance
Retirement plan

Qualifications

Computer operation
Copy machines
Executive administrative support
High school diploma or GED

Full Job Description

Job Title: Executive Assistant

Company: HealthAlliance Hospital

City/State: Kingston, NY

Category: Clerical/Administrative Support

Department: Nursing Administration

Union: No

Position: Full Time

Hours: 8a-4:30p

Shift: Day

Req #: 48822

Posted Date: Jul 06, 2026

Hiring Range: $53,781 - $67,607 annually

External Applicant link Internal Applicant link

Job Details:

The Executive Assistant functions as a distinct member of the administrative staff and performs independently to support the overall activities of respective Senior Administrator(s) while serving as a liaison for many populations, including Board Members, medical staff, corporate, religious and community leaders and the community at large. In addition, the Assistant provides support to committees for matters pertaining to Hospital operations. As the member of the administrative assistant team within the organization, the Executive Assistant may be called upon to support members of Senior Administration as needed.

Responsibilities:

Exercises sound judgment and decision-making skills in all related activities. Effectively coordinates activities to assure the smooth operation of the office. Anticipates needs and is proactive in coordinating activities understanding the priorities and standards of Administration.
Coordinates, maintains and monitors the calendar for the respective senior administrator(s) by scheduling meetings in a timely manner with sensitivity to critical issues. When necessary, briefs key players on nature of project in order to coordinate priorities and facilitate meetings. Proactively reschedules meetings/ individuals to avoid conflicts with sensitivity to organization dynamics.
Compiles pertinent material in preparation for meetings. Develops, processes, maintains and distributes documents as necessary.
Receives, opens, and processes mail on a daily basis, bringing critical/deadline issues to attention of the senior administrator(s).
Independently answers routine correspondence or refers to appropriate staff for response
Participates in planning meetings with respective senior administrator(s). Develops, processes and maintains project documents as necessary. Demonstrates awareness of ongoing activities and organization dynamics.
Independently handles those persons who present to the office either in person or via telephone in a courteous and helpful manner
Provides requested documents and correspondence for review and maintains tickler system for meeting/ project preparation and follow-up. Anticipates unforeseen needs or requirements based on overall knowledge of organization, etc.
Answers office telephone lines and electronic communication and directs appropriately. Responds to calls appropriately or directs calls to the appropriate party for response. Tracks and prioritizes phone calls.
Maintains current knowledge of organizational structure and changes to update organizational charts, distributions lists, etc. Proactively notifies the appropriate individual.
Represents respective senior administrator(s) in responding to and interacting with internal and external publics, insures positive patient, employee, physician and community relations by knowledgeably and effectively responding to all inquiries.
Manages correspondence and inquiries independently; identifies and directs correspondence and inquiries to others where appropriate.
Maintains respective senior administrators(s) office archive files and working files including all administrative/departmental manuals. Ensures timely, accurate filing and easy access of documentation.
Assists respective senior administrator(s) with special projects and tracks project to conclusion, identifying and following up on outstanding items, summarizing information as requested.
Facilitates completion of various reports required by regulatory and accrediting agencies meeting required deadlines.
Assists in developing agenda, coordinate meetings and distributes related materials
Serves as recording secretary for meetings as assigned and ad hoc meetings. Records, prepares and documents accurate minutes and related data of meetings as requested.
Facilitates RSVP confirmations and maintains attendance records for meetings when appropriate.
Provides follow up information to committee members as necessary.
Maintains adequate levels of office supplies and maintains office equipment
Compose a variety of documents and forms including reports, correspondence, memoranda, meeting agendas, and other specialized materials using Microsoft Office Suite, Outlook and Adobe applications.
Assist with data entry for compliance and privacy issues
Maintains strict confidentiality and discretion with regard to sensitive matters
Acts in an advisory capacity to other administrative support personnel and resource capacity to respective senior administrator(s)
Communicates effectively (verbal, written and listening skills) with all levels of personnel within the organization, and the external public to facilitate the effective operations and public image of the Hospital
Performs other related duties as assigned.

QUALIFICATIONS/REQUIREMENTS:

Experience:

Eight years of administrative, office management and/or secretarial experience, two of which must have required the use of word processing equipment. Hospital experience preferred but not required.

Education:

High School graduate with additional post-secondary training (degree preferred) to acquire executive secretarial skills or equivalent demonstrated by past work experience, advanced computer literacy, knowledge of business practices, shorthand and/or the ability to record minutes, advanced organizational skills, application of computers, printers, and copiers that reflect a complete working knowledge of their use

Licenses/Certifications:

Other:

If applicable, the individual performing this job may reasonably anticipate coming into contact with human blood and other potentially infectious materials. Individuals in this position are required to exercise universal precautions, use personal protective equipment and devices, and learn the policies concerning infection control.
Demonstrated ability to work independently to facilitate and enhance projects in support of Hospital Administration.
Advanced organizational skills and an ability to effectively manage multiple projects and assignments
Demonstrates excellent communication skills.

About Us:

HealthAlliance Hospital

Benefits:

We offer a comprehensive compensation and benefits package that includes:

Health Insurance
Dental
Vision
Retirement Savings Plan
Flexible Savings Account
Paid Time Off
Holidays
Tuition Reimbursement

External Applicant link Internal Applicant link

Apply Now

Refine Your Search

program assistant jobs in kingston, ny

Executive Assistant

Compliance/Executive Assistant

Behavioral Health Care Coordinator Assistant

Assistant Project Manager/Estimator

Behavior Support Specialist

Associate Director, Seed Growing Program

Behavior Specialist - Adult Program

Staffing Specialist - Recruiting, Client Support & Business Development

Database & Office Assistant, Liberty Partnership Program (CL-3)

MEDICAL OFFICE ASSISTANT - Pine Street

Executive Assistant/Office Manager

MEDICAL OFFICE ASSISTANT - Kingston Family Health Center

Administrative Assistant (CL-2), School of Social and Behavioral Sciences

Administrative Assistant, Campus Safety (CL-2)

MEDICAL OFFICE ASSISTANT - New Paltz Family Health Center

Administrative Assistant, Advising and Academic Services (CL-2)

Full-Time Network Support Specialist

Administrative Specialist (Adult Community Living & Children's Services)

Administrative Assistant

MEDICAL OFFICE ASSISTANT - Hyde Park Family Health Center

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