Top 46 Office assistant Jobs in Kingston Ny

Office Assistant - DCC @ Fishkill
Dutchess Community College (SUNY) —Poughkeepsie, NY
- $44,125 a year
- Online Application
- Word processing
- Office
- High school diploma or GED
Administrative Assistant / Secretary
upstate steel buildings —Kingston, NY
- $22 - $26 an hour
- Full-time
- Spanish
- Google Workspace
- Computer literacy
Quick Apply
10d
Office Administrator
JBT Marel —Kingston, NY
- $24 - $30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Secretary/Receptionist
Carl Bell Plumbing & HVAC INC —Kingston, NY
- $17 - $25 an hour
- Part-time
- Office
- QuickBooks
- In-person
- 401(k)
- Paid time off
Quick Apply
Full-time Office Assistant/ Reception
Genesa Home Care and Companionship Agency —Kingston, NY
- $19 an hour
- Weekends as needed
- Basic math
- HIPAA
- Office
Quick Apply
Administrative Assistant
Echem Consultants LLC —Kingston, NY
- From $25 an hour
- 8 hour shift
- Microsoft Excel
- Mid-level
- Office
Quick Apply
4d
Accounts Payable / Office Administrator
A. Montano Co., Inc. —Saugerties, NY
- $25 - $35 an hour
- Full-time
- Office
- In-person
- Entry level
- Health insurance
- Dental insurance
Quick Apply
9d
Office Receptionist
Genesa Home HealthCare & Companion Agency —Kingston, NY
- $19 an hour
- Weekends as needed
- Basic math
- HIPAA
- Office
- Paid time off
- Flexible schedule
Quick Apply
Administrative Assistant
PuroClean of Kingston/Poughkeepsie —Kingston, NY
- $24 - $27 an hour
- Full-time
- Mid-level
- Computer skills
- Communication skills
- Paid time off
- Opportunities for advancement
Quick Apply
Spa Receptionist - Part Time Year Round
Mohonk Mountain House —New Paltz, NY
- $16 an hour
- Part-time
- 18 years or older
- CPR Certification
- Microsoft Excel
Quick Apply
Administrative Assistant-K
Vassar College —Poughkeepsie, NY
- $18.51 an hour
- Online Application
- Mid-level
- Office
- University
12d
Executive Secretary to the Superintendent
Poughkeepsie City School District —Poughkeepsie, NY
- $72,471 - $83,083 a year
- School experience
- Google Workspace
- Mid-level
Receptionist
Northeast Center for Rehabilitation and Brain Injury —Lake Katrine, NY
- $16.50 - $17.25 an hour
- Part-time
- Computer literacy
- English
- High school diploma or GED
Quick Apply
5d
Office Administrator - WEEKENDS ONLY
BHHS New England Properties —Woodstock, NY
- $20 - $24 an hour
- Weekends only
- Microsoft Excel
- Microsoft Access
- Mid-level
Receptionist/ Front desk
Nesheiwat Dental —Poughkeepsie, NY
- $16 - $25 an hour
- Part-time
- In-person
- Entry level
Quick Apply
Administrative Assistant
Control Point Associates, Inc. —Highland, NY
- $19 - $23 an hour
- Full-time
- Research
- Office
- Administrative experience
Quick Apply
Executive Assistant
The Culinary Institute of America —Hyde Park, NY
- $65,000 - $75,000 a year
- Weekends as needed
- 5 years
- Research
- Office
- Disability insurance
- Health insurance
Quick Apply
9d
Receptionist - State Farm Agent Team Member
Tom Lewis - State Farm Agent —Poughkeepsie, NY
- $40,000 - $60,000 a year
- Full-time
- Office
- Children
- Communication skills
- Health insurance
- Paid time off
Quick Apply
Administrative Assistant 1/Administrative Assistant Trainee 1/Trainee 2 (Region 8)
State of New York - Transportation, Department of —Poughkeepsie, NY
- $40,391 - $58,447 a year
- Full-time
- Microsoft Word
- Background check
- Customer service
9d
Administrative Assistant for Workforce Programming
The Chamber Foundation, Inc. —Poughkeepsie, NY
- From $22 an hour
- Full-time
- Office
- Databases
- Entry level
- Health savings account
- Health insurance
Quick Apply
13d

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Office Assistant - DCC @ Fishkill

Dutchess Community College (SUNY)
Poughkeepsie, NY

Apply Now

Job Details

Full-time
$44,125 a year

Qualifications

Meeting minutes
Visitor query response
Correspondence management
Word processing
Word embeddings
Meeting transcription
High school diploma or GED
Database management
Typing
Productivity software
Proofreading
Grammar Experience

Full Job Description

Office Assistant - DCC @ Fishkill

Category: CSEA
Department: DCC Fishkill
Locations: Fishkill, NY
Position ID: 203267

DISTINGUISHING FEATURES OF THE CLASS:

This position provides secretarial support to a unit or department. While actual duties vary according to unit needs, the incumbent primarily performs skilled keyboarding in producing a variety of correspondence, reports, manuals, brochures and case records. In many cases, the work is transcribed from Dictaphone or similar media. Other major functions usually include reception and the taking of notes for meetings. In addition, the incumbent provides a variety of routine clerical services such as filing, photocopying, faxing, maintaining office supplies, sorting and distributing mail and other similar activities. The position differs from Receptionist by its primary focus being skilled keyboarding (i.e., word processing and data entry), whereas the Receptionist is the primary contact point for an office or department. The position differs from Program Assistant in that Program Assistant is involved with directly providing information and services concerning a distinct program to the public, a group of clients or other distinct units or departments. The position of Office Assistant primarily provides secretarial support as opposed to direct program support. The work is performed under generally well established procedures, with most independent judgment being exercised while performing reception-type duties. This position does not supervise other employees, but may direct the work of aides, interns, temporary employees and other lower level employees.

TYPICAL WORK ACTIVITIES:

The following is indicative of the level and types of activities performed by incumbents in this title. It is not meant to be all inclusive and does not preclude a supervisor from assigning activities not listed which could reasonably be expected to be performed by an employee in this title.

Performs skilled keyboarding to produce correspondence, reports, tables and charts, case histories and to maintain large data bases;
Performs reception work, including providing routine information concerning unit procedures and services, collecting fees, scheduling appointments, referring callers to appropriate staff and taking detailed messages;
Gathers, extracts and copies information for use by technical and professional staff;
Opens new records to program by entering information into system, sending out necessary forms and documents and creating files and labels;
Files materials in record system in accordance with departmental guidelines; pulls records for use by staff or disposition to storage or destruction;
Maintains records of time and benefit usage, employee certification and training;
Opens, time stamps, sorts and distributes mail;
Takes longhand minutes, prepares summary notes and submits to chairperson or administrator for approval before distribution;
Reviews records and documents for completeness, compliance with departmental standards and for accuracy;
Performs a variety of clerical support work based on unit needs including logging records, photocopying, faxing, maintaining office supplies, processing bulk mailings and similar activities.

Job Requirements:

FULL PERFORMANCE KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of grammar, spelling, punctuation and required formats necessary to recognize and correct such errors in correspondence, records and reports;
Knowledge of software packages for word processing to produce a variety of information and for database management to track information;
Knowledge of office practices necessary for interacting with staff and the public, processing work flow, and filing and retrieving information;
Knowledge of arithmetic to verify calculations and report on work activities;
Skill in operating office automation equipment sufficient to produce work accurately and efficiently;
Ability to take minutes and prepare summary notes;
Ability to learn and work within departmental procedures and guidelines;
Ability to provide basic information and direction to clients, public and others;
Ability to collect and record fees;
Personal characteristics necessary to perform the duties of the position;
Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:
Graduation from high school or possession of a high school equivalency diploma AND:
EITHER: (A) Completion of one year (30) credits of college or business school or secretarial school;
OR: (B) One year of full-time general office experience;
OR: (C) An equivalent combination of training and experience as indicated in (A) and (B) above.

SPECIAL REQUIREMENTS:

Candidates must indicate keyboarding ability; i.e., courses in keyboarding or keyboarding work experience.
In some positions in this title, the appointing authority may require employee to acquire licensing as a Notary Public.

Additional Information:

This is an opening for the Office Assistant title at the Fishkill Location at DCC. This position is Grade 6, Step 1 with a salary of $44,125. This is a full-time position, 5 days a week at 35 hours per week.

**Appointment will be Provisional pending the results of a civil service examination**

DCC is an AA/EOE employer. Dutchess Community College (College) as part of The State University of New York, in its continuing effort to seek equity in education and employment, and in support of federal and state anti-discrimination legislation, has adopted a policy to provide an educational and employment environment free from unlawful discrimination on the basis of race, color, national origin, religion, creed, age, sex, sexual orientation, disability, gender identity, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction.

To apply, visit http://sunydutchess.interviewexchange.com/jobofferdetails.jsp?JOBID=203267

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Refine Your Search

office assistant jobs in kingston ny

Office Assistant - DCC @ Fishkill

Administrative Assistant / Secretary

Office Administrator

Secretary/Receptionist

Full-time Office Assistant/ Reception

Administrative Assistant

Accounts Payable / Office Administrator

Office Receptionist

Administrative Assistant

Spa Receptionist - Part Time Year Round

Administrative Assistant-K

Executive Secretary to the Superintendent

Receptionist

Office Administrator - WEEKENDS ONLY

Receptionist/ Front desk

Administrative Assistant

Executive Assistant

Receptionist - State Farm Agent Team Member

Administrative Assistant 1/Administrative Assistant Trainee 1/Trainee 2 (Region 8)

Administrative Assistant for Workforce Programming

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