Job Description: Controller
Reports To: Integrator (President)
FLSA: Exempt
Position Summary:
The Controller serves as a trusted advisor to the owners, leadership team and managers and is responsible for ensuring all processes within the organization are efficient and adhered to that lead to accurate financial reporting.
The Controller has complete accountability for all accounting transactions and reporting for TRI Solutions and related companies; including but not limited to: overseeing and ensuring all project related transactions (accounts payable and accounts receivable) are recorded properly in the accounting system; ensure exceptional customer service is provided to project managers, customers and vendors while also ensuring processes are adhered too; cash management; general ledger and trial balance accuracy; accounts payable; sales tax reporting; payroll; and working closely with the leadership team to develop and implement processes and internal controls.
This position requires the ability to work on assignments that are complex in nature where independent action, judgment and a high degree of initiative are required. The Controller requires strong combination of analytical, decision-making and interpersonal skills.
Additionally, as this position is part of the accounting department, this position supports the mission and goals of the accounting department including providing superb client service to the sales and operations divisions, developing and implementing internal controls and process and recording accurate financial data.
TRI operates on EOS (Entrepreneur Operating System). Our Core Values, which we require all employees to exemplify, are: Keep it Real, Always Willing to Help, Others Before Self, Growth Minded and Expertise. Additionally, the Controller will be responsible for working with the leadership team and leading the accounting team to creating and executing short- and long-term goals, completing quarterly rocks and maintaining a weekly scorecard of key metrics applicable to this position. Finally, each quarter you will have a 5-5-5 quarterly conversation with the Integrator and ensure each member of the accounting team receives one.
Job Duties and Responsibilities:
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Lead, manage and hold accountable the accounting team including leading weekly L10 meetings, ensure issues are resolved, to-dos are complete and rocks stay on track.
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Serve as a financial strategic member of the leadership team
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Ensure the trial balance for all entities is accurate and provided to outside users in a timely manner (Simple Numbers, tax accountants, etc.); including, but not limited to reconciling all balance sheet accounts, preparing WIP schedule and reviewing income statement trends
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Provide budget vs. actual and forecast analysis monthly
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Provide a weekly cash forecast to leadership team
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Ensure all reports used on leadership Scorecard are accurate
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Oversee information provided to managers including, but not limited to, project reporting, time tracking, budget vs. actual analysis, etc.
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Ensure all data required to process payroll is accurate and reconciled to source documents, including gross wages, tax withholding, workers compensation, and benefits and it is properly job costed
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Ensure all quarterly, monthly and weekly financial reporting is processed timely and accurately
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Oversee all job costing is recorded timely/weekly and is accurate
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Develop and implement internal controls to improve processes
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Review processes for opportunities for efficiency, provide recommendations to leadership team and implement, as appropriate
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Reconcile data between systems to ensure accuracy
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Assist with required certified payroll documentation when requested
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Prepare and issue hours report daily
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Assist with coordinating all outside, payroll and workers comp related items
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Reconcile and prepare quarterly and annual payroll reports
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Process payroll timely, accurately and in compliance with local, state and federal laws
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Answering payroll questions as requested
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Facilitate resolutions to any payroll errors
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Coordinate external audits with workers comp, etc.
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Prepare, record and report all 401k transactions
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Oversee Accounts Payable invoice entry and approval processing including processing checks and mailing
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Scanning all A/P invoices and renaming files for saving to the electronic job folders
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Ensure all expense checks and per diem payments have approval and processed timely
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Reconcile credit cards weekly, provide status of timely receipt of information to managers for follow up
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Apply cash receipts, follow up with discrepancies in a timely manner
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Check FCB exceptions daily
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Manage all banking relationships
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Record all cash receipts daily
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Oversee the set up and close out of all jobs for accurate and timely reporting
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Implement and maintain a process to ensure retainage receivable and payable accounts are accurate
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Record all credit card transactions after approved, reconciling weekly or as needed
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Calculate, review and report all commission and crew bonuses
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Oversee all year-end tax planning, ensure all information is provided to tax accountants for completed tax
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returns by deadlines
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Manage all insurance renewal, assist with annual reporting
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Investigation and reconciliation of any discrepancies. Identifying any job cost transfers needed
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Ensure all project related data is accurate in the system
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Responsible for all sales tax and property tax transactions
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Make sure all accounts payable invoices are approved before processing
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Manages vendor invoices ensuring items are entered and paid as required
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Annually, ensure inventory counts per shipping and receiving agree to the accounting system
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Develop and implement a process to obtain all W’9s to ensure 1099’s are processed timely
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Sales and Use tax for NC and SC
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Assist with prequalification documents as needed
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Prepare credit applications as needed
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Record transactions for related companies timely
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Implement and manage Verizon connect for vehicle fleet management
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Serve as the 401k administrator
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Ensure all corporate tax payments are made on time
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Prepare and process monthly SaniGLAZE reporting
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Ensure all credit card receipts are processed timely
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Implement, manage and oversee a paperless file storage system
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Update job knowledge and stay current with GAAP, federal, state and local laws by participating in educational opportunities; reading professional publications; maintaining personal networks; and participating in professional organizations
Qualifications, Competencies, & Abilities:
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Executive presence.
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Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
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Excellent time management and organizational skills.
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Self-Motivated, with the ability to work with little or no supervision.
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Strong level of attention to detail.
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Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
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Excellent interpersonal skills, and the ability to communicate information and ideas both verbally and written so others will understand.
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Ability to manage and prioritize multiple projects and deadlines.
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Work and communicate effectively with individuals at all levels, including executives.
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Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
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Must possess strong interpersonal skills
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Must be able to communicate clearly, both written and orally and in group presentations and meetings
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Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
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Must be able to prioritize and plan work activities as to use time efficiently
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Must be organized, accurate, thorough, and able to monitor work for quality
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Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback
Physical Demands and Working Environment:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
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Environment: Work is performed primarily in a standard office environment.
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Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push,and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
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Vision: See in the normal visual range with or without correction.
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Hearing: Hear in the normal audio range with or without correction.
Education and Experience:
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Accounting or Finance degree required, CPA eligible preferred
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2 years’ public accounting experience preferred
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7 plus years running an accounting department working directly with owners; including coordinating year-end tax returns and audit or review
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Previous work experience either auditing or working for a subcontractor required
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Previous experience implementing or completely overhauling an accounting system, familiar with integrations to other systems and importing features
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Fluent with ADP, Google, and/or ZoHo Books and related apps a plus
This job description does not list all the duties of the job. You may be asked by managers to perform other instructions and duties. This job description may be revised from time to time and does not constitute a contract for employment.
TRI Solutions, Inc. is an Equal Opportunity Employer and is committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
