POSITION SUMMARY:
The Property Director is responsible for the supervision of staff, vendors and resources needed to maintain property, facilities, and grounds to ensure the highest levels of cleanliness, safety and satisfaction at the main campus and/or satellite locations. Resources include but are not limited to property and facility staff and vendors. They are responsible for managing these functions in accordance with the stated mission and policies established by the administrative staff, governing committees and Board of Directors of the YMCA.
ESSENTIAL FUNCTIONS:
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Actively put the Mission of the YMCA into action by fostering positive and productive relationships with staff and members.
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Directly leads and supervises the maintenance staff including recruitment, hiring, training, and supervision. Consistently monitors performance of staff including all shift checklists and employee performance evaluations. Ensures maintenance and custodial staff are trained in all aspects of their positions with the highest priority to safety and workplace OSHA standards.
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Completes small repairs and light construction duties that may include painting, plumbing, sheetrock, tile, carpet, doors, and lighting. Ensures that wellness equipment is repaired in a timely manner.
- Develops and manages an Internal Workorder Management System including but not limited to timely completion of work, quality of work, and adequate reporting of Key Metrics. Responsible for training staff to ensure common understanding of its use and purpose.
- Manages work schedule to provide appropriate professional oversight during significant facility/campus enhancements, routine, large and critical maintenance initiatives. Lead the maintenance team in support of Youth, Aquatics, and Wellness programs and proactively liaise with appropriate staff to coordinate seasonal operations and program transitions and special events.
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Manages all property and facilities cleaning schedules, sports field maintenance, repair and improvement work, and proactively coordinate maintenance for equipment and other facility areas.
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Assists with providing leadership and hands-on support of special events as needed (requiring off-hours shifts) including but not limited to, operational planning and logistics relative to property and facility needs in support of event day activities.
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Surveys all property, facilities and grounds daily for cleaning and maintenance standard adherence and to confirm adequate workflow structure is actively responding to needs and requirements. Identifies potential safety hazards, takes necessary steps to reduce risks.
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Makes knowledgeable and informed purchasing decisions relative to maintenance supplies and maintain proper inventory and operation of equipment and supplies.
- Maintain up-to-date records of repairs, status of various facility/campus initiatives, warranties and other appropriate operational contact information.
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Models relationship-building skills in all interactions. Develops and maintains collaborative relationships with community organizations and vendors. Maintains regular, clear, and concise communication within area of responsibility.
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Supervises and coordinates all maintenance and facility/campus repairs, managing both in-house and vendor repairs, working to ensure timely and quality repairs.
- Coordinates and manage facility scheduling and rentals.
- Participates in the Annual campaign by engaging volunteers and vendors in direct philanthropic support
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Other duties and responsibilities assigned by supervisor.
LEADERSHIP COMPETENCIES:
Advancing our Mission & Cause: Provide visionary leadership to the organization and to ensure that all resources are mobilized to adapt to new challenges and needs in the community.
Building Relationships: Connect people to the Y’s cause by developing inclusive relationships, partnerships and collaborations so that Y’s can co-create solutions to pressing social needs.
Leading Operations: Ensure relevance, effectiveness, and sustainability of the organization so that we can continue to fulfill our promise to the community.
Developing & Inspiring People: Support the holistic development of self and others so that everyone can embrace the Y’s cause, sustain the Y’s culture, and inspire others to take individual and collective action to further our impact.
QUALIFICATIONS:
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Bachelor’s degree preferred and/or three to five years of industry experience including staff supervision and facility management activities.
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Personnel leadership abilities and knowledge of standard business procedures; an ability to determine and set priorities and a capacity to respond and handle multiple tasks appropriately in a dynamic and fast-paced work environment.
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Possess a high level of initiative and proactivity, competency in facility maintenance/operations and field maintenance, professionalism, a positive attitude and enjoy working in and creating a strong team environment.
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Professional, courteous, friendly, and able to relate well to the public while enforcing policies in a positive and professional manner.
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Self-disciplined and possess strong communication skills.
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Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
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Microsoft Office applications experience and ability to learn/work in a variety of other computer programs are critical.
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Multi-lingual desired but not required.
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Must complete Introduction To Facility Management course within 6 months of hire.
WORK ENVIRONMENT & PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- This position is responsible for the oversight of 110,000 sq/ft. of facilities and 14 acres inclusive of main campus and auxiliary youth building.
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Sufficient physical strength and agility to carry out essential duties.
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Ability to erect and stand on ladders and platforms at heights up to 30 feet.
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Ability to work with paint, cleaning equipment, chemical compounds, solvents, cleaners, and solutions in dry, liquid, powder, spray, and aerosol forms.
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Ability to paint, clean equipment, and operate motorized equipment as needed.
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Ability to work in conditions that will create dirt and dust.
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Ability to perform essential maintenance to facility or equipment which may involve, but not limited to the following activities: semi–reaching to full-reach overhead, crouching, kneeling, shoveling, carrying, working in narrow and/or confining spaces: underground, overhead, and at ground level, twisting of the waist, shoulders, and legs and lying on stomach and/or back.
