Top 29 & administrative coordinator Jobs in Knoxville, Tn

Administrative Coordinator, Budget Planning and Analysis and the Treasurer's Office - UT System Administration
University of Tennessee Health Science Center —Knoxville, TN
- $55,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Tuition reimbursement
Administrative Coordinator, Budget Planning and Analysis and the Treasurer's Office - UT System Administration
University of Tennessee - Knoxville —Knoxville, TN
- $26.44 - $31.25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Tuition reimbursement
Office Admin & Dispatch Coordinator
Gravity Networks —Knoxville, TN
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Front Desk Receptionist/Insurance Coordinator
Steven W. Simpson, DMD —Knoxville, TN
- $20 - $25 an hour
- Email
- CPR Certification
- Dental office
- Front desk
- Paid time off
- 401(k) matching
Quick Apply
4d
Front Desk Receptionist/Insurance Coordinator
Steven W. Simpson, DMD —Knoxville, TN
- $20 - $25 an hour
- Email
- CPR Certification
- Dental office
- Front desk
- Paid time off
- 401(k) matching
Quick Apply
Office Coordinator
GoHero Home Services LLC —Knoxville, TN
- Background check
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Wilkinson Honors Program Administrative Coordinator
MARYVILLE COLLEGE —Maryville, TN
- $46,603 - $51,264 a year
- Full-time
- Mid-level
- Office
- University
- Health insurance
- Dental insurance
Medical Front Office Coordinator
US Heart & Vascular —Powell, TN
- Full-time
- HIPAA
- Mid-level
- High school diploma or GED
Benefits Coordinator, Payroll and Benefits - UT System Administration
University of Tennessee Health Science Center —Knoxville, TN
- $21.63 - $26.44 an hour
- Full-time
- Oracle
- Public speaking
- Mid-level
- Health insurance
- Tuition reimbursement
3d
Public Records Coordinator, Division of Communications and Marketing - UT System Administration
University of Tennessee - Knoxville —Knoxville, TN
- $55,000 - $65,000 a year
- Full-time
- Mid-level
- 3 years
- Analysis skills
- Health insurance
- Tuition reimbursement
Service Coordinator - Knoxville, TN
Rackley Roofing Co Inc —Knoxville, TN
- Multiple hires
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Health insurance
11d
Showroom Coordinator
Workspace Interiors, Inc. —Knoxville, TN
- $19 - $22 an hour
- Hospitality
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Paid holidays
Quick Apply
Public Records Coordinator, Division of Communications and Marketing - UT System Administration
University of Tennessee Health Science Center —Knoxville, TN
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Tuition reimbursement
Front Office Coordinator - Float - Tower at Parkwest
Tennessee Orthopaedic Alliance —Knoxville, TN
- Mid-level
- High school diploma or GED
- Clinic
Group Sales Coordinator
Marriott Knoxville Downtown —Knoxville, TN
- $19 - $23 an hour
- Weekends as needed
- Word processing
- No experience needed
- Office
- Paid holidays
- Health insurance
Quick Apply
Client Delivery Coordinator
PYA P C —Knoxville, TN
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Opportunities for advancement
Quick Apply
Receptionist/Intake Coordinator
Buckeye Home Medical Equipment —Lenoir City, TN
- Full-time
- Background check
- Pass drug screening
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
12d
Benefits Coordinator, Payroll and Benefits - UT System Administration
University of Tennessee - Knoxville —Knoxville, TN
- $21.63 - $26.44 an hour
- Full-time
- Oracle
- Public speaking
- Mid-level
- Health insurance
- Tuition reimbursement
3d
Guest Care Coordinator
Natural Alternatives Salon Spa —Knoxville, TN
- From $14 an hour
- Part-time
- Ability to stand for extended periods
- Entry level
- Employee discount
Quick Apply
11d
Receptionist/ Client Care Coordinator
Pawsitive Home Stay Resort —Powell, TN
- From $13 an hour
- Part-time
- Computer literacy
- Administrative experience
- Organizational skills
Quick Apply
12d

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Administrative Coordinator, Budget Planning and Analysis and the Treasurer's Office - UT System Administration

University of Tennessee Health Science Center -
Knoxville, TN

Apply Now

Job Details

Full-time
$55,000 - $65,000 a year

Benefits

Health insurance
Tuition reimbursement
Retirement plan

Qualifications

Customer communication
Project coordination
Task prioritization

Full Job Description

The primary purpose of this position is to provide administrative support to the divisions of Budget Planning and Analysis and the Treasurer's Office, and as needed to the Office of the Senior Vice President and Chief Financial Officer. This position also serves as the office manager; assists in communications, scheduling, travel and procurement; provides support in data entry, analytics, and reconciliations; and manages the UT System front office in the UT Tower.

Responsibilities include but are not limited to:

Administrative Coordination

Travel: Prepare travel reimbursements for Associate Vice President Budget Planning and Analysis and Treasurer as needed.
Meetings: Schedule complex meetings on behalf of the AVP and Treasurer, and maintain calendars.
Arranges training or other meetings, including scheduling facilities, ensuring needed equipment/technology, arranging and ordering meals, etc. on behalf of Budget Planning and Analysis and the Treasurer's Office.
Assist in the development and maintenance of departmental administrative processes (onboarding, equipment inventory, etc.).
Performs special projects as requested (e.g. data archival and transfer).
Reviews, edits, and compiles reporting and correspondence as needed.
Assists the AVP and Treasurer with research, document gathering, task follow-up, and project management.

Business and HR Management

Financial management: maintains budget, reconciles expenditures/ledgers, prepares reconciliation for procurement and travel cards.
Review and approval will be assigned to other individuals.
Purchasing/accounts payable: Serve as the primary individual responsible for procurement of goods and services on behalf of the divisions.
Serve as the liaison between divisions and the central supplies program.
Human resources: Serve as the primary liaison for HR related processes as indicated on divisional/departmental onboarding and offboarding forms.
Ensures hourly and non-exempt staff are set up properly for payroll entry as indicated on division/departmental onboarding and offboarding forms.
Ensure payroll is processed properly.
Equipment: Manages divisional/departmental requirements associated with equipment assets and inventory in cooperation with the equipment refresh program.
Triage telephone, email requests and refers caller/issue to appropriate employee/office.
Coordinates general maintenance issues for the divisions.
Records management: serve as a liaison with applicable offices for required historical records,
Maintain required records according to applicable policy, rules, and regulations.

Front Office Operations

Oversees and manages the daily activities and operations of the UT System front office.
Provides work direction and training to front office staff,
Develops and maintains front office procedures.
Coordinates resources to troubleshoot, determine the best solutions, and solve problems

High school diploma or equivalent along with at least five years' experience in an administrative support role or an equivalent combination of education, training and experience.

Additional skills, experiences, and qualifications include:

Exceptional customer service skills.
Ability to be creative, nimble, solution-oriented, diplomatic, responsive, communicative, self-motivated, and willingness to learn new things and self-starting.
Advanced skills in Microsoft Office products (Word, Excel, Outlook, PowerPoint) and in Adobe Acrobat Pro.
Knowledge of office administrative processes, budgeting, accounts payable, purchasing, & payroll.
Strong written and verbal communication skills, organizational skills, and attention to detail.
Ability to handle multiple ongoing projects and independently establish priorities to meet deadlines.
Ability to problem solve and refer questions/issues/situations to appropriate staff, office management, or other area of the University.
Knowledge of UT policies and procedures and Systems.
Ability to meet deadlines, anticipate needs of office and staff, and suggest improvements to make processes more efficient and effective.
Ability to work in a team environment as well as independently.
Ability to handle highly confidential and sensitive materials with integrity.

Preferred

Bachelor's degree
Experience in an administrative role supporting a finance function in a complex environment.
Experience working with senior level leaders.

Preferred knowledge, skills, and abilities

Knowledge of UT policies and systems.
Ability to exceed expectations for meeting deadlines, anticipate needs of divisions, and suggest improvements to make processes more efficient and effective.

Application Process
For full consideration, applications should be accompanied by a letter of interest, a resume, and three professional references. Review of applications will begin immediately.

Benefits and Compensation
Compensation for the position is budgeted for $26.44 ($55,000.00) - $31.25 ($65,000.00)

The University offers a comprehensive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits and much more. Additionally, Tennessee residents do not pay a state income tax. For more information on the University of Tennessee’s benefits, visit https://hr.tennessee.edu/benefits/

Apply Now

Refine Your Search

& administrative coordinator jobs in knoxville, tn

Administrative Coordinator, Budget Planning and Analysis and the Treasurer's Office - UT System Administration

Administrative Coordinator, Budget Planning and Analysis and the Treasurer's Office - UT System Administration

Office Admin & Dispatch Coordinator

Front Desk Receptionist/Insurance Coordinator

Front Desk Receptionist/Insurance Coordinator

Office Coordinator

Wilkinson Honors Program Administrative Coordinator

Medical Front Office Coordinator

Benefits Coordinator, Payroll and Benefits - UT System Administration

Public Records Coordinator, Division of Communications and Marketing - UT System Administration

Service Coordinator - Knoxville, TN

Showroom Coordinator

Public Records Coordinator, Division of Communications and Marketing - UT System Administration

Front Office Coordinator - Float - Tower at Parkwest

Group Sales Coordinator

Client Delivery Coordinator

Receptionist/Intake Coordinator

Benefits Coordinator, Payroll and Benefits - UT System Administration

Guest Care Coordinator

Receptionist/ Client Care Coordinator

I want to receive the latest job alert for & administrative coordinator in knoxville, tn

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