Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.
Functional Title: Requisition Entry Coordinator
Job Title: Program Specialist IV
Agency: Health & Human Services Comm
Department: IT Procurement Contract Sprt
Posting Number: 17253
Closing Date: 07/20/2026
Posting Audience: Internal and External
Occupational Category: Business and Financial Operations
Salary Range: $4,263.16 - $4,523.00
Pay Frequency: Monthly
Salary Group: TEXAS-B-20
Shift: Day
Additional Shift:
Telework:
Travel:
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: AUSTIN
Job Location Address: 701 W 51ST ST
Other Locations:
MOS Codes: 16GX,60C0,611X,612X,63G0,641X,712X,86M0,8U000,OS,OSS,PERS,YN,YNS
Brief Job Description:
The IT Requisition Entry Coordinator (Program Specialist IV) reports to the Requisition Entry, Invoicing, and Staff Augmentation (REI) director in the Acquisition Operations section within the Information Technology Operational Support department. This position performs complex consultative and technical assistance work. This position is responsible for analyzing IT-related eProcurement purchasing data. Work involves administering eProcurement processes and systems; reviewing, analyzing, and evaluating IT eProcurement data; preparing reports, responding to inquiries; and recommending and implementing appropriate action to resolve IT-related purchases and eProcurement problems. Oversee eProcurements through the lifecycle, ensuring all eProcurement activities are accurate and completed timely. The position works under limited supervision, with moderate latitude for the use of initiative and independent judgment.
Essential Job Functions (EJFs):
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
Creates, analyzes, and monitors IT-related eProcurements through the entire lifecycle. Creates eProcurement requisitions into the Centralized Accounting and Payroll/Personnel System (CAPPS) database system in accordance with guidelines, rules, policies, and laws. Reviews requests for completeness and compliance prior to routing requisitions for approval. Tracks and monitors requisitions to ensure deadlines are met per policy. Provides prompt feedback regarding timeliness and quality measures to IT division management. (45%)
Provides assistance to staff and external customers by interpreting guidelines, policies and procedures related to the e-Procurement policy and process. Responds to inquiries and requests within unit established time frames. Reviews, analyzes, evaluates, and responds to agency generated reports. Establishes and maintains effective working relationship with internal and external staff. (25%)
Conducts detailed research and analysis of eProcurement issues. Identifies issues, makes recommendations, and resolves eProcurement problems in coordination with IT policy and procedures. Collaborates with IT division staff, other program areas, and external stakeholders on eProcurement related issues. Reviews, analyzes, and responds to escalations and inquiries made by various sources. Determines alternatives to comply with regulations while meeting agency business needs. Ensures timely communication and escalates issues to the team lead and director of incidents which could be problematic to staff, the department, or the agency. (15%)
Serves as backup and supports other team members with workloads, reviewing and processing invoices for approval and payment, and attends meetings and performs other duties as assigned. (15%)
Knowledge, Skills and Abilities (KSAs):
Knowledge of procurement lifecycle.
Knowledge of rules, policies, procedures, and information systems that govern procurement and contract management conducted.
Skill in customer service and communicating verbally and in writing with all levels of agency staff.
Skill in using computer software, including but not limited to Microsoft Outlook, Excel, Word, PowerPoint, and SharePoint.
Ability to gather, assemble correlate and analyze facts.
Ability to devise solutions to work related problems.
Ability to prepare concise, accurate, and reliable reports.
Ability to work independently to plan, organize, prioritize, and execute work.
Ability to produce accurate, high-quality results.
Ability to work under pressure and successfully manage multiple overlapping deadlines.
Registrations, Licensure Requirements or Certifications:
Not Applicable
Initial Screening Criteria:
Required experience using Microsoft Office applications such as Microsoft Word, PowerPoint, Excel, SharePoint, or similar products.
Preferred experience with procurement activities such planning requirements, establishing a procurement strategy, and monitoring procurement through the procurement lifecycle.
Preferred experience in written and oral communication.
Additional Information:
Any employment offer is contingent upon available budgeted funds. The offered salary will be determined in accordance with budgetary limits and the requirements of HHSC Human Resources Manual.
Selected candidates must be legally authorized to work in the U.S. without sponsorship.
Selected candidate must be willing to commute to the office on the required days.
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.
Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Telework Disclaimer:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.
