Executive Office Coordinator
At Dynamic Lifecycle Innovations, we give electronics their next best life while protecting our planet and our customers' interests. As a Certified Great Place to Work® since 2017, we've built a team culture that's rewarding, engaging, and FUN! But don't just take our word for it—see what our Team Members have to say.
How We Hire: The Head, Heart, and Briefcase
At Dynamic Lifecycle Innovations, we believe great performance comes from alignment across three areas:
- Head – your natural behavioral drives and cognitive agility (measured by our Predictive Index assessment)
- ❤️ Heart – your values, passions, and what drives you to make a meaningful impact
- Briefcase – your experiences, skills, and results from past roles
Every step of our process is designed to understand you in all three areas. It's how we ensure the best mutual fit—not just for what you can do, but for how you'll thrive here long-term.
You'll start with the Predictive Index (PI) assessment (takes less than 20 minutes total), then move through structured interviews, work samples, and culture-focused interviews. We respect your time and promise clear, timely communication throughout.
Schedule: Full-Time | Monday – Friday, 8:00am – 5:00pm
Work Location: Onalaska, WI – Building A
Compensation: $20.85 - $24.00/hour (dependent upon experience)
Benefits Include:
- Eligible for wage increases twice annually
- 3 weeks of paid vacation in year one and 4 weeks in year two
- 8 paid holidays
- Health benefits start the first of the month following start date
- 401(k) with company match
- Quarterly profit sharing
Your Purpose
As our Executive Office Coordinator, you are responsible for creating exceptional first impressions and delivering outstanding service to every team member, visitor, vendor, and guest who walks through our doors.
You'll own the day-to-day workplace experience by ensuring our front desk, shared spaces, hospitality services, administrative operations, and People Operations support run seamlessly. Through organization, professionalism, and genuine care for others, you'll help create a workplace that's welcoming, efficient, and reflective of Dynamic's culture and values.
What You'll Do
- Provide executive and leadership administrative support, including calendar management, travel coordination, meeting preparation, expense processing, and presentation materials
- Coordinate meetings, vendor relationships, hospitality services, and workplace resources while continuously identifying opportunities to improve the overall workplace experience.
- Serve as the primary point of contact by welcoming visitors, managing incoming calls, and creating an exceptional guest experience
- Coordinate hospitality services, visitor preparation, lobby operations, mail distribution, package handling, and workplace logistics
- Maintain conference rooms, break rooms, lobbies, office supplies, and shared spaces to create a professional and welcoming environment
- Support People Operations by assisting with onboarding, offboarding, employment verifications, benefits administration, team member records, and employee communications
- Prepare new hire materials, recognition items, directories, badges, apparel vouchers, and onboarding resources
- Coordinate workplace events, engagement activities, recognition programs, lunches, health fairs, profit sharing meetings, and committee initiatives
What You Bring (Briefcase)
Required
- High school diploma or equivalent
- 1–3 years of experience in administrative support, customer service, hospitality, front desk operations, office coordination, workplace operations, or a related field
- Valid driver's license
Preferred
- Associate's degree in Business, Hospitality, Communications, Human Resources, or a related field
- Experience supporting workplace operations, executive leadership, People Operations, or event coordination.
Skills & Abilities (Head)
We're looking for someone who brings:
- Strong customer service and hospitality skills
- Excellent written, verbal, and interpersonal communication
- Professional front desk presence and executive-level professionalism
- Outstanding organization, time management, and attention to detail
- Ability to effectively prioritize multiple responsibilities in a fast-paced environment
- Proficiency with Microsoft Office Suite, Microsoft Teams, email platforms, and standard office technologies
- Sound judgment, discretion, and the ability to maintain confidentiality
- Strong administrative, scheduling, and workflow coordination skills
- Creative problem-solving and adaptability
- Ability to work independently while collaborating across departments
- Passion for creating positive experiences for team members, guests, and leaders.
❤️ Who You Are (Heart)
You genuinely enjoy helping others and creating memorable experiences.
You're someone who notices the little details that make people feel welcomed, valued, and cared for. Whether you're greeting a visitor, supporting a leader, organizing an event, or helping a new team member on their first day, you take pride in making every interaction positive.
You thrive in a fast-paced environment, embrace variety in your day, and enjoy balancing hospitality, organization, and administrative excellence. You build strong relationships, anticipate needs before they're asked, and bring warmth, professionalism, and energy to everything you do.
Why You'll Love Working Here
Purpose with Impact – Help give electronics their "next best life" while protecting the planet.
Award-Winning Culture – Certified Great Place to Work® since 2017.
Innovation Encouraged – Your ideas are welcomed and valued.
Growth Opportunities – Build your career while supporting leaders, People Operations, and the overall workplace experience.
Create Exceptional Experiences – Every day you'll influence how team members, visitors, candidates, and customers experience Dynamic.
Values-Driven Organization – We live our values—not just talk about them.
- ️ Equal Employment Opportunity
Dynamic Lifecycle Innovations is an equal opportunity employer and is committed to providing fair employment opportunities for all based on merit. For positions subject to state contract requirements, we adhere to state affirmative action obligations and take proactive steps to ensure equal opportunity in our hiring practices. We do not discriminate or make any employment decisions on the basis of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other characteristic protected by law.
