Top 140 Operations administrator Jobs in La Jolla Ca

Senior Admin Partner to CEO
Illumina —San Diego, CA
- $47.30 - $70.96 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Outlook
- Office
- Dental insurance
- Paid time off
School Administrative Specialist I - 23080
Poway Unified School District —San Diego, CA
- $25.53 - $32.67 an hour
- Full-time
- School experience
- High school
- English
- Paid holidays
- Health insurance
2d
Administrative & Operations Assistant
J.S. Held LLC —Solana Beach, CA
- $80,000 - $110,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Commuter assistance
- Health insurance
Quick Apply
Office Operations Administrator
HOME START INCORPORATED —San Diego, CA
- $30.00 - $33.65 an hour
- Full-time
- Clean driving record
- Mid-level
- Office
Quick Apply
12d
Administrative Assistant, San Diego Field Office
Casey Family Programs —San Diego, CA
- $59,500 - $80,500 a year
- Full-time
- Microsoft Word
- Office
- 3 years
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant (San Diego)
ECG Management Consultants —San Diego, CA
- $33.65 - $38.46 an hour
- Full-time
- Hybrid work
- Customer service
- Research
- Mid-level
- Health insurance
- Dental insurance
EA/Administrative Specialist
ALPHA OMEGA GROUP LLC —San Diego, CA
- $80,000 - $100,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
1d
Administrative Support Coordinator (Administrative Support Coordinator I)
San Diego State University —San Diego, CA
- $4,047 - $5,896 a month
- Overtime
- Background check
- High school
- English
- Paid holidays
- Disability insurance
Administrative Support Coordinator (Administrative Support Coordinator I)
California State University —San Diego, CA
- Overtime
- Background check
- High school
- English
- Paid holidays
- Disability insurance
Office Administrator (On-Site La Jolla, CA)
Tag Management Inc —La Jolla, CA
- $26 - $28 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
22h
Assistant Director of Public Works for Utilities
City of Poway, CA —Poway, CA
- $204,851.09 - $248,997.63 a year
- Full-time
- Office
- Administrative experience
- Contracts
- AD&D insurance
- Disability insurance
Administrative Assistant - Pediatrics
UC San Diego Health —San Diego, CA
- $29.42 - $42.16 an hour
- 8 hour shift
- Pass drug screening
- Mid-level
- Office
3d
Department Care Support Coordinator (Administrative Support Coordinator I )
San Diego State University —San Diego, CA
- $4,047 - $5,896 a month
- Overtime
- Background check
- Google Workspace
- High school
- Paid holidays
- Disability insurance
Department Care Support Coordinator (Administrative Support Coordinator I )
California State University —San Diego, CA
- Overtime
- Background check
- Google Workspace
- High school
- Paid holidays
- Disability insurance
Workplace Experience Manager
9amHealth —Encinitas, CA
- Full-time
- Hybrid work
- Hospitality
- Mid-level
- Office
- Health insurance
- Dental insurance
13d
Office Manager
MalitzLaw, Inc. —San Diego, CA
- $30 - $48 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Multi-Site RCFE Administrator
Zeal Senior Living —Poway, CA
- $70,304.00 - $72,983.46 a year
- Full-time
- Mid-level
- Residential
- 3 years
- Paid time off
Quick Apply
Executive Operations Manager to CEO
Wellgreens Dispensary —Lemon Grove, CA
- $79,000 - $95,000 a year
- Weekends as needed
- Background check
- Google Workspace
- Microsoft Excel
- Paid holidays
- Health insurance
Quick Apply
Administrator
CREATING A LEGACY INC —San Marcos, CA
- $70,304 - $72,800 a year
- Residential
- 3 years
- Administrative experience
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant with Secret Clearance
Cypher Analytics, Inc. —San Diego, CA
- $68,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
6d

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Senior Admin Partner to CEO

Illumina -
San Diego, CA

Apply Now

Job Details

Full-time
$47.30 - $70.96 an hour

Benefits

Dental insurance
Paid time off
Vision insurance
Retirement plan

Qualifications

Microsoft Outlook
Executive administrative support
High school diploma or GED
Expense reports
Managing executive calendars

Full Job Description

What if the work you did every day could impact the lives of people you know? Or all of humanity?

At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients.

Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.

Summary

The Senior Administrative Partner provides support to the Chief Executive Officer. This role is responsible for managing complex scheduling and coordination activities, supporting leadership priorities, and facilitating efficient execution of meetings, initiatives, and day-to-day operations in a dynamic executive environment.

The role provides high-level administrative and analytical support in a fast-paced, highly confidential environment. Responsibilities include partnering across functions and stakeholders to coordinate activities, gather and synthesize information, prepare reports and materials, and support informed decision-making through proactive execution. Effective performance in this position requires sound judgment, initiative, discretion, and the ability to work effectively with stakeholders at all levels of the organization.

Responsibilities:

Reports to CEO and supports department / function
Partners closely with the CEO and Executive Leadership Team to coordinate priorities, communications, and operating rhythms in addition to coordinating Executive Leadership Team meetings, agendas, materials, action items, and follow-up
Builds strong relationships with Board members and stakeholders, ensuring seamless coordination, exceptional service, and the highest standards of confidentiality and professionalism
Demonstrates a deep understanding of Executive Leadership Team preferences, leadership priorities, operating styles, and organizational dynamics to anticipate needs, influence outcomes, facilitate alignment, and represent the CEO with professionalism, discretion, and sound judgment
Serves as the primary point of contact for the Board of Directors, overseeing communications, meeting planning, logistics, materials, and follow-up activities.
Establishes and models best practices for the Senior Administrative Partner and Global Administrative Partner community, fostering collaboration, professionalism, and operational excellence across the organization
Manages executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
Schedules and manages all domestic and international travel and accommodations, meetings and meeting logistics
Prepares reports by collecting and analyzing information
Answers, screens and directs telephone calls
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
Organizes, reconciles and submits expense reports in Concur
Acts as an ambassador for Illumina – internally & externally, exhibiting a positive attitude and living our values
Demonstrates excellent business partnership with multiple departments, functions, sites or leaders globally
Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes
Makes recommendations for new procedures and implements practices to increase productivity and where appropriate, effectively manages communications
Completes operational requirements by scheduling and assigning administrative projects; expediting work results
Manages confidential information which requires utmost discretion and adherence to corporate governance policies
Organizes and plans a variety of events including conferences and meetings

Listed responsibilities are an essential, but not exhaustive list, of the usual duties associated with the position. Changes to individual responsibilities may occur due to business needs

Requirements:

Typically requires a minimum of 10 years of related experience with at least 5+ years supporting C-level Executives. 2-3 years’ experience supporting the CEO, preferred
Ability to demonstrate exceptional professional presence to engage effectively with customers/partners at executive level
Requires a High School Diploma or GED; Bachelor’s degree preferred
Experience with calendar management, meeting and event planning, preparation of presentations, conference registration and expense report administration
Must have a high level of proficiency in Outlook, Word, Excel and Power Point

#LI-ONSITE

#LI-HYBRID

The estimated base hourly range for the Senior Admin Partner to CEO role based in the United States of America is: $47.30 - $70.96. Should the level or location of the role change during the hiring process, the applicable base pay range may be updated accordingly. The range reflects long‑term growth in the role; therefore, most candidates are hired between the minimum and middle of the range. Placement depends on experience, skills, location, and internal equity. Additionally, all employees are eligible for one of our variable cash programs (bonus or commission) and eligible roles may receive equity as part of the compensation package. We offer a wide range of benefits as innovative as our work, including access to genomics sequencing, family planning, health/dental/vision, retirement benefits, and paid time off.

We are a company deeply rooted in belonging, promoting an inclusive environment where employees feel valued and empowered to contribute to our mission. Built on a strong foundation, Illumina has always prioritized openness, collaboration, and seeking alternative perspectives to propel innovation in genomics. We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race. We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and offer opportunities to engage in social responsibility. We are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information. Illumina conducts background checks on applicants for whom a conditional offer of employment has been made. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable local, state, and federal laws. Background check results may potentially result in the withdrawal of a conditional offer of employment. The background check process and any decisions made as a result shall be made in accordance with all applicable local, state, and federal laws. Illumina prohibits the use of generative artificial intelligence (AI) in the application and interview process. If you require accommodation to complete the application or interview process, please contact [email protected]. To learn more, visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. The position will be posted until a final candidate is selected or the requisition has a sufficient number of qualified applicants. This role is not eligible for visa sponsorship.

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Refine Your Search

operations administrator jobs in la jolla ca

Senior Admin Partner to CEO

School Administrative Specialist I - 23080

Administrative & Operations Assistant

Office Operations Administrator

Administrative Assistant, San Diego Field Office

Administrative Assistant (San Diego)

EA/Administrative Specialist

Administrative Support Coordinator (Administrative Support Coordinator I)

Administrative Support Coordinator (Administrative Support Coordinator I)

Office Administrator (On-Site La Jolla, CA)

Assistant Director of Public Works for Utilities

Administrative Assistant - Pediatrics

Department Care Support Coordinator (Administrative Support Coordinator I )

Department Care Support Coordinator (Administrative Support Coordinator I )

Workplace Experience Manager

Office Manager

Multi-Site RCFE Administrator

Executive Operations Manager to CEO

Administrator

Administrative Assistant with Secret Clearance

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