In-House Bookkeeper / Accounting Coordinator
About the Role
We are a growing multi-unit auto repair company looking for a dependable, detail-oriented bookkeeper to join our team in person.
Today, much of our bookkeeping is handled by an outside firm. This person will help bring those responsibilities in-house and create a cleaner, more consistent accounting process across all locations.
This is a hands-on execution role. You will be responsible for keeping transactions accurate, accounts reconciled, receivables collected, payroll processed correctly, and supporting documentation organized.
We are not looking for someone who only enters numbers. We need someone who notices when something does not match, asks questions, follows up, and helps protect the company from errors, duplicate payments, missed credits, and theft.
What You’ll Be Responsible For
Daily and Weekly Bookkeeping
- Record and categorize financial transactions accurately
- Maintain clean and current books for multiple locations and entities
- Reconcile bank accounts, credit cards, and other balance sheet accounts
- Investigate unusual, missing, or incorrectly categorized transactions
- Maintain organized digital records for invoices, receipts, statements, and supporting documents
- Work with store managers and company leadership to resolve discrepancies
- Coordinate with our outside accounting and tax professionals as needed
Payroll
This person will ultimately take ownership of the company’s payroll process.
Responsibilities will include:
- Review hours, commissions, bonuses, deductions, reimbursements, and payroll changes
- Confirm payroll information submitted by each location is complete and accurate
- Process payroll on schedule
- Maintain employee payroll records
- Identify unusual changes or inconsistencies before payroll is submitted
- Assist with payroll-related questions and corrections
- Reconcile payroll reports to the general ledger
- Support year-end payroll reporting and documentation
Accounts Receivable
- Maintain accurate accounts receivable records
- Create and send invoices when needed
- Track outstanding balances
- Follow up consistently on overdue accounts
- Apply payments correctly
- Resolve billing discrepancies
- Provide regular reporting on aging receivables and collection activity
- Escalate accounts that require management involvement
Vendor and Purchase Controls
Much of our purchasing is paid at the time of purchase rather than through a traditional accounts payable process. We still need strong controls to verify that every company purchase is legitimate, accurate, and properly documented.
This person will help build and manage a process that:
- Matches vendor invoices and receipts to bank or credit card transactions
- Confirms purchases relate to legitimate company work
- Verifies parts and materials were received and applied to the correct repair order or location
- Reviews vendor statements for missing invoices, duplicate charges, credits, returns, and pricing discrepancies
- Confirms returned parts and cores receive the appropriate vendor credit
- Identifies unusual purchases, repeated adjustments, missing documentation, or unauthorized vendors
- Produces exception reports for transactions that cannot be verified
- Follows up with store managers until discrepancies are resolved
- Helps maintain separation between the person making a purchase and the person verifying it
The goal is not to slow down the stores. The goal is to create a simple, consistent audit trail that protects the company.
What Success Looks Like
Within the first several months, you will:
- Understand how money moves through each location
- Complete bank and credit card reconciliations accurately and on time
- Bring accounts receivable reporting and follow-up into a consistent process
- Begin transitioning payroll responsibilities in-house
- Establish a reliable system for verifying purchases, vendor credits, and supporting documentation
- Reduce the company’s dependence on outsourced bookkeeping
- Provide leadership with accurate, timely financial information
- Identify problems before they become expensive
Who We’re Looking For
You may be a strong fit if you:
- Have professional bookkeeping or accounting experience
- Have experience reconciling bank and credit card accounts
- Understand debits, credits, journal entries, and basic financial statements
- Have experience with payroll and accounts receivable
- Are comfortable working across multiple locations or entities
- Are highly organized and consistent
- Notice small discrepancies others miss
- Follow through until an issue is resolved
- Are comfortable asking managers for missing information
- Handle confidential payroll and financial information professionally
- Can work independently while following established processes
- Want to take ownership of recurring responsibilities rather than wait to be reminded
Experience in automotive repair, retail, restaurants, franchising, construction, or another multi-location business is helpful but not required.
Qualifications
- At least [2] years of bookkeeping, accounting support, or similar experience
- Experience with QuickBooks [Online/Desktop] or a comparable accounting platform
- Experience processing or supporting payroll
- Strong Microsoft Excel or Google Sheets skills
- Experience reconciling bank accounts and credit cards
- Strong attention to detail
- Clear written and verbal communication
- Ability to work in person at our [LOCATION] office
- Ability to pass appropriate background and reference checks
Schedule
- Full-time
- In-person position
- Monday through Friday
- Typical hours: [8-5]
Occasional additional availability may be needed around payroll deadlines, month-end, or year-end.
Compensation
- Compensation: [$15-$30.00], based on experience
Why Join Us?
You will be joining an established, growing company where accurate financial information matters.
This is an opportunity to take work currently handled by an outside firm, bring it in-house, and become a trusted part of the company’s financial operations. The right person will have clear responsibilities, direct access to leadership, and the opportunity to grow as the business continues to expand.
Pay: $15.00 - $30.00 per hour
Benefits:
Education:
- High school or equivalent (Preferred)
Experience:
- Bookkeeping: 2 years (Preferred)
Location:
- Ladson, SC 29456 (Preferred)
Ability to Commute:
- Ladson, SC 29456 (Preferred)
Work Location: In person
