Top 1 Executive assistant to ceo Jobs in Lafayette, La

Executive Assistant & Business Coordinator
Global Data Systems Inc —Lafayette, LA
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply

Discover related jobs

Based on your search for executive assistant to ceo jobs.

Office Administrator
Bayou Vermilion District —Lafayette, LA
Answer and route incoming phone calls, emails, and messages. Greet visitors and provide a professional, welcoming office environment for members of the public,…
$18 - $23 an hour
Quick Apply
Administrative Assistant
SCP Health —Lafayette, LA
Oversee the scheduling and management of appointments, meetings, calls, conferences, travel, and other events. Ability to operate standard office machines.
$16 - $23 an hour

Show more related jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Executive Assistant
Hill & Smith, Inc. —Columbus, OH
Coordinate and book travel arrangements for executives and new hires (flights, hotels, rental cars, itineraries). 401(k) with company match.
Quick Apply
Senior Executive Assistant
Central Ohio Transit Authority —Columbus, OH
Collaborates with the Chief of Staff and Senior Board Administrator/Executive Assistant to develop, refine, and implement effective and efficient administrative…
$75,940.80 - $89,356.80 a year
Quick Apply
9d

Show more jobs in cities nearby

I want to receive the latest job alert for executive assistant to ceo in lafayette, la

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

executive assistant to ceo jobs near lafayette, la

Executive Coordinator jobs in Charlotte, NC

Logistics Coordinator jobs in Tampa, FL

Executive Coordinator jobs in Memphis, TN

Executive Coordinator jobs in Millersville, MD

Executive Coordinator jobs in Porter Ranch, CA

Senior Executive jobs in Remote

Wedding Coordinator jobs in Nashville, TN

Executive Assistant & Business Coordinator

Global Data Systems Inc -
Lafayette, LA

Quick Apply

Job Details

Qualifications

Vendor relationship building
Confidential information handling
Microsoft Excel
Microsoft Outlook
Executive administrative support
Company vehicle operation
Driver's License
Expense reports
Data interpretation
Microsoft Teams
SharePoint
Cross-functional collaboration
Cross-functional communication

Full Job Description

Description:

POSITION SUMMARY

The Executive Assistant & Business Coordinator provides comprehensive administrative support to the GDS Executive team while coordinating the day-to-day operations of the corporate office. This role blends traditional executive support with cross-functional coordination across Accounting and Marketing. The position requires a polished, proactive professional who can manage competing priorities, maintain a high level of discretion when handling confidential information, and serve as a trusted point of coordination across departments, vendors, and external stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

Executive and Office Coordination (Primary)

Provides direct administrative support to the CEO & President and broader Executive team, including calendar management, travel coordination, expense reporting, and meeting preparation.
Serves as the front-office point of contact for GDS — greets visitors, manages incoming calls and correspondence, and ensures a professional and welcoming office environment.
Coordinates executive meetings, board prep materials, and offsite logistics; takes minutes as requested and tracks action items to completion.
Coordinates day-to-day office operations including supplies, vendor relationships, facilities, mail and shipping, and conference room scheduling.
Maintains strict confidentiality and exercises sound judgment in handling sensitive business, personnel, and financial information.
Drafts, formats, and proofreads correspondence, presentations, and internal communications on behalf of the Executive team.

Marketing Support (Assist)

Provides oversight of the company's social media posting cadence — coordinates with internal stakeholders and external agency partners to ensure content is timely, on-brand, and properly approved.
Coordinates ordering, inventory, and distribution of GDS-branded swag, apparel, and promotional materials.
Coordinates company events including customer appreciation events, trade shows, holiday gatherings, team functions, and community sponsorships — from logistics and vendor selection through day-of execution.
Maintains the marketing supplies inventory and tracks event budgets in partnership with the VP of Sales and Marketing.

Accounting Support (Assist)

Partners with the Financial Controller on day-to-day accounting tasks as needed, including AP/AR data entry, invoice processing, expense report review, and vendor onboarding.
Assists with credit card reconciliations, receipt collection, and documentation to support month-end close.
Helps maintain organized financial records and supports audit preparation activities.
Coordinates with Human Resources on administrative items as requested.

Requirements:

Minimum Qualifications (Knowledge, Skills, and Abilities)

Three or more years of progressive experience in an Executive Assistant or hybrid administrative/coordination role supporting senior leadership.
Exceptional organizational skills with the demonstrated ability to manage multiple priorities across executives and functional areas.
Strong written and verbal communication skills, with the ability to represent GDS professionally to internal and external audiences.
Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
Demonstrated discretion and professionalism in handling confidential business, personnel, and financial information.
Ability to work independently, anticipate needs, and take initiative without close supervision.
Working knowledge of basic accounting workflows (AP/AR, expense management); prior experience with accounting software such as QuickBooks, NetSuite, or Sage preferred.
Experience coordinating marketing activities, vendor management, or event planning preferred.
Familiarity with business use of social media platforms (LinkedIn, Facebook, Instagram) preferred.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Bachelor's degree or equivalent combination of education and professional experience preferred.

A current driver's license is required as the individual may be required to drive either a company vehicle or their own vehicle to vendor locations, event venues, or company locations as business demands.

Personal Attributes

Discreet: Operates with a high level of discretion and confidentiality. This role has frequent exposure to sensitive financial, personnel, and strategic information, and trustworthiness is non-negotiable. A Non-Disclosure Agreement, executed by both parties, is required.
Resourceful: Finds answers and solutions without waiting to be told.
Detail-oriented: Catches the small things before they become big things.
Approachable: A natural connector across departments and external partners.
Adaptable: Shifts gears smoothly between an executive's calendar, a vendor invoice, and a booth setup for a trade show

Quick Apply

Refine Your Search

executive assistant to ceo jobs in lafayette, la

Executive Assistant & Business Coordinator

Discover related jobs

Explore jobs in cities nearby

I want to receive the latest job alert for executive assistant to ceo in lafayette, la

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected