Top 15 Office administrator Jobs in Lafayette La

Office Administrator
Bayou Vermilion District —Lafayette, LA
- $18 - $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
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14d
Office Manager - Clinical Experience
Louisiana ENT Specialists —Lafayette, LA
- 5 years
- Mid-level
- Opportunities for advancement
Quick Apply
8d
Office Manager
Brookshire Grocery Company —Lafayette, LA
- Weekends as needed
- Ability to walk for extended periods
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
Citizens, Inc. —Lafayette, LA
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
10d

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office administrator jobs near lafayette la

Office Administrator

Bayou Vermilion District
Lafayette, LA

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Job Details

Full-time
$18 - $23 an hour
14 days ago

Benefits

Paid holidays
Health insurance
Employee discount
Professional development assistance
Retirement plan
Paid sick time

Qualifications

Filing
High school diploma or GED
Data entry
Organizational skills
Clerical experience

Full Job Description

Position Overview

We are seeking a professional, organized, and dependable Office Administrator to serve as a first point of contact for visitors, clients, and employees. This position provides administrative support to management, helps maintain efficient office operations, coordinates documentation and records, and assists with routine financial and payroll-related processes. The ideal candidate is detail-oriented, enjoys working with people, can manage multiple priorities, and takes pride in keeping the office organized and running smoothly.

Work Schedule

This is a full-time, in-office position located in Lafayette, Louisiana. Regular business hours are maintained Monday through Friday, with occasional attendance at meetings or organizational events as needed.

Key Responsibilities

Office Administration

Greet visitors and provide a professional, welcoming office environment for members of the public, vendors, and other stakeholders.
Answer and route incoming phone calls, emails, and messages.
Maintain electronic and paper filing systems.
Prepare correspondence, reports, meeting materials, memos, minutes, and other documents as directed.
Manage incoming and outgoing mail, deliveries, and routine office errands.
Order office supplies and coordinate routine office purchases.
Assist with scheduling meetings, company events, and administrative projects.
Provide other general administrative support as assigned by management.

Financial and Accounting Support

Collect and organize vendor invoices and supporting documentation.
Route invoices to the appropriate personnel for review and approval.
Coordinate approved invoices and supporting records with the organization's outside CPA/accounting firm for payment processing.
Prepare and make bank deposits.
Maintain organized financial files and supporting documentation.
Assist with audit requests by gathering records, reports, and supporting documents.

Note: This position is not responsible for posting accounting entries or maintaining the organization's accounting software. The role supports management and the outside accounting firm by organizing, routing, and maintaining financial documentation.

Payroll and Human Resources Support

Assist with employee onboarding documentation and related administrative forms.
Maintain personnel files and other confidential records.
Review employee timesheets for completeness and follow up on missing information.
Assist management with routine administrative aspects of hiring and employee communications.
Support employee activities, company events, and related administrative needs.

Qualifications

High school diploma or equivalent required.
Two or more years of administrative, office support, public-facing or related experience preferred.
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office, including Word, Excel, Outlook, and standard office technology.
Ability to handle confidential information with professionalism and discretion.
Attention to detail and a commitment to providing professional, courteous service to visitors, vendors, and members of the public.

Benefits

The organization offers a competitive benefits package for eligible full-time employees, including:

Participation in the Parochial Employees' Retirement System of Louisiana (PERS).
Paid vacation leave, with benefits increasing based on years of service.
Paid sick leave, with benefits increasing based on years of service.
Paid holidays.
Health insurance benefits.
Professional development and training opportunities.

Additional details regarding compensation, retirement benefits, leave policies, and employee benefits will be provided during the hiring process.

Pay: $18.00 - $23.00 per hour

Benefits:

Employee discount
Health insurance
Professional development assistance
Retirement plan

Work Location: In person

Quick Apply

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office administrator jobs in lafayette la

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