Top 205 Executive coordinator Jobs in Laguna Beach, Ca

Operations Coordinator
Qazi Cosmetic Clinic —Newport Beach, CA
- $30 an hour
- Full-time
- Research
- Mid-level
- Continuous improvement
- 401(k)
- Paid time off
Quick Apply
5d
Executive Operations Coordinator
IKON BUILDERS, INC. —San Clemente, CA
- $36 - $41 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Administrative Services Manager
EKI Environment & Water Inc —Irvine, CA
- $110,000 - $130,000 a year
- Full-time
- Office
- Driver's License
- Bachelor's degree
- Profit sharing
- Health insurance
Quick Apply
Accounting and Taxation Clinic Coordinator
University of California, Irvine —Irvine, CA
- $34.95 - $62.11 an hour
- Part-time
- Hybrid work
- Background check
- Customer service
- Word processing
- Health insurance
- Retirement plan
11d
Talent Acquisition & HR Coordinator
FreshTax —Santa Ana, CA
- $100,000 - $150,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Opportunities for advancement
Quick Apply
Workplace Coordinator
Cie —Irvine, CA
- Office
- Front desk
- 2 years
- Profit sharing
- Disability insurance
Quick Apply
3d
Executive Assistant II/Executive Recruiting Coordinator
West Coast University, Inc. —Irvine, CA
- Full-time
- Microsoft Excel
- 5 years
- Mid-level
Director of Project Management
Trick Dog Technology —Irvine, CA
- $160,000 - $180,000 a year
- Full-time
- Azure
- ERP systems
- Office
- Health insurance
- Dental insurance
Quick Apply
9d
Talent Acquisition Coordinator
Kinetic Personnel Group, Inc. —Tustin, CA
- $24 - $27 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick Apply
4d
Driver/Class B
Corona Norco Family YMCA —Corona, CA
- $17.50 - $21.00 an hour
- Part-time
- CDL B
- CPR Certification
- Ability to walk for extended periods
Quick Apply
Wedding Coordinator
Diocese of Orange —San Juan Capistrano, CA
- $34 - $36 an hour
- Part-time
- Spanish
- English
- Mid-level
Director of Operations
The Laguna Playhouse —Laguna Beach, CA
- Extended hours
- Office
- Organizational skills
- Contracts
- Paid holidays
- Health insurance
Quick Apply
Project Manager
MARK BEAMISH WATERPROOFING INC —Irvine, CA
- $70,000 - $250,000 a year
- Full-time
- Bilingual
- Microsoft Outlook
- Construction site
- Health insurance
- Dental insurance
Quick Apply
Project Coordinator
Hughes Marino —Irvine, CA
- $65,000 - $85,000 a year
- Full-time
- Construction site
- Mid-level
- Office
Quick Apply
Marketing Coordinator
Metro Home Mortgage —Irvine, CA
- Urgently hiring
- Microsoft Outlook
- Marketing
- Mid-level
Manager, Talent Acquisition
RxSight, Inc. —Aliso Viejo, CA
- $110,000 - $130,000 a year
- Full-time
- 5 years
- Computer literacy
- Writing skills
Quick Apply
10d
Executive Assistant, Office of the Provost
Vanguard University —Costa Mesa, CA
- Part-time
- Hospitality
- Office
- Master's degree
Executive Assistant to CEO
Shenzhen Yunmai Technology Co., Ltd. —Irvine, CA
- $70,000 - $100,000 a year
- Full-time
- Writing skills
- English
- Office
- Health insurance
- Dental insurance
Quick Apply
Escalated Case Administration Manager
Kia Motors America —Irvine, CA
- $89,936.24 - $121,409.23 a year
- Office
- Bachelor's degree
- Team management
- Paid holidays
- Health insurance
11d
Marketing Coordinator
Harvey & Company, LLC —Newport Beach, CA
- $50,000 a year
- Full-time
- Microsoft Outlook
- No experience needed
- Office
- Health insurance
- Dental insurance
Quick Apply

I want to receive the latest job alert for executive coordinator in laguna beach, ca

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

executive coordinator jobs near laguna beach, ca

Senior Executive Assistant jobs in Irvine, CA

Case Manager jobs in Irvine, CA

Project Manager jobs in Irvine, CA

Recruitment Manager jobs in Aliso Viejo, CA

Marketing Coordinator jobs in Irvine, CA

Manager Of Workplace Operations jobs in Irvine, CA

Project Coordinator jobs in Irvine, CA

Marketing Coordinator jobs in Newport Beach, CA

Truck Driver jobs in Corona, CA

Accounting Coordinator jobs in Irvine, CA

Executive Assistant jobs in Costa Mesa, CA

Executive Assistant To CEO jobs in Irvine, CA

Wedding Planner jobs in San Juan Capistrano, CA

Senior Executive Assistant jobs in Jacksonville, FL

Senior Executive Assistant jobs in Watertown, MA

Dental Assistant jobs in Albuquerque, NM

Senior Executive Assistant jobs in Glendale, AZ

Full Time Remote Executive Assistant jobs in Chicago, IL

Senior Executive Assistant jobs in Hackensack, NJ

Rn Case Manager jobs in New Jersey

Operations Coordinator

Qazi Cosmetic Clinic
Newport Beach, CA

Quick Apply

Job Details

Full-time
$30 an hour
5 days ago

Benefits

401(k)
Paid time off
Employee discount

Qualifications

Research

Full Job Description

Qazi Cosmetic Center is a premier cosmetic dermatology and plastic surgery practice in Newport Beach, delivering advanced, patient-centered aesthetic care through a team of skilled clinicians and a culture of operational excellence.

The Operations Coordinator keeps the practice running smoothly behind the scenes: managing supply ordering, presenting preliminary research for operational projects, coordinating vendors and facilities maintenance, and supporting process improvement across departments.

This role frees the Operations Manager to focus on implementation and strategy by handling the groundwork - research, comparison, ordering, scheduling, and follow-through - with accuracy and initiative. As we continue to grow, we are looking for an experienced, highly organized professional to serve as the operational backbone of our practice, supporting both our clinical operations and executive leadership with precision, initiative, and discretion. This is a hands-on role for someone who thrives in fast-paced environments, takes genuine ownership of their work, and knows how to keep complex projects moving forward under the direction of their supervisor.

You will report directly to the Operations Manager and will be directed on priorities, projects, and day-to-day workflow. We are looking for someone who has already demonstrated success in a similar operations, administrative, or coordinator role and can ramp up quickly.

What You'll Do

Project & Task Management

Create, assign, and track projects and tasks across departments as directed by the Operations Manager; take detailed meeting notes and convert discussion into clear action items with owners and deadlines.
Follow up proactively on project timelines and task completion to ensure nothing falls through the cracks; keep the Operations Manager informed of status, risks, and blockers.
Vendor & Procurement Operations
Serve as the primary point of contact for vendors and contractors: request quotes, process invoices for payment, and maintain strong working relationships.
Source and compare products, equipment, and services for clinic needs; build clear comparison charts covering cost, features, lead times, and tradeoffs to support fast decision-making by the Operations Manager.
Schedule routine maintenance, coordinate facility walkthroughs, and speak directly with warranty providers to keep our space and equipment in peak condition.

Inventory & Supply Management

Own inventory counts and stock checks for clinical and office supplies, including injectables and consumables.
Place and track orders across multiple vendors, account for shipping lead times, and flag shortages before they impact patient care.

Executive & Administrative Support

Set up appointments, manage calendars, and handle administrative tasks for the management and executive team as directed.
Perform data entry and data review with a high degree of accuracy; keep digital files, emails, and internal memos organized, current, and easy to find.
Use AI tools to organize information, draft communications, and present findings clearly and professionally.

Communication & Follow-Through

Keep emails and memos updated and accurate; maintain clear, professional written communication with vendors, teammates, and leadership.
Follow up with vendors on open quotes, pending orders, and outstanding invoices until resolution.
Communicate status updates to the Operations Manager and relevant stakeholders in a timely manner.

You Might Be a Great Fit If You

Have experience in a similar operations, administrative, or coordinator role in a professional services, medical, dental, or aesthetic environment.
Are exceptionally organized, detail-oriented, and reliable—you treat follow-through as a personal standard.
Communicate with polish and professionalism in writing and in person; you can write a clear email, a sharp memo, or a firm vendor follow-up with equal ease.
Are a natural problem-solver who stays calm under pressure and brings a positive, solutions-first attitude to every interaction.
Are comfortable with spreadsheets, digital file systems, and modern productivity tools; you are eager to leverage AI to work smarter and faster.
Can manage multiple competing priorities, switch contexts gracefully, and keep your supervisor informed without being asked.
Proficient in Project Management System

Nice to Have (Not Required)

Experience in a clinical, medical spa, or aesthetic practice setting.
Familiarity with inventory management, purchasing workflows, or vendor negotiation.
Exposure to project management tools or executive support.

What Success Looks Like

Projects and tasks move forward predictably; meeting notes become action items within hours, and deadlines are met without last-minute scrambling.
Vendors respond promptly, invoices are paid on time, and maintenance runs on a reliable cadence with minimal escalation.
Research and sourcing handoffs are decision-ready: clear comparison charts with recommendations that require at most one revisit.
The executive team's calendars, appointments, and administrative needs are handled proactively and discreetly.
Supplies never run out, files are always current, and the Operations Manager rarely has to chase a status update.

Pay: $30.00 per hour

Benefits:

401(k)
Employee discount
Paid time off

Application Question(s):

Please describe your experience in an operations, administrative, or coordinator role. What responsibilities did you handle related to vendors, inventory, purchasing, project tracking, or executive support?
This role requires managing multiple priorities, following up consistently, and keeping a supervisor informed without being reminded. How do you organize your work and ensure tasks do not fall through the cracks?
Tell us about a time you encountered an operational problem without a clear solution or process. How did you find the information or resources needed, and what was the outcome?
What specifically attracted you to Qazi Cosmetic Center and this Operations Coordinator position, and how do you believe your experience would contribute to the success of the practice?
What are you looking for in your next long-term position, and what factors would encourage you to stay and grow with an organization?

Ability to Commute:

Newport Beach, CA 92660 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

executive coordinator jobs in laguna beach, ca

Operations Coordinator

Executive Operations Coordinator

Administrative Services Manager

Accounting and Taxation Clinic Coordinator

Talent Acquisition & HR Coordinator

Workplace Coordinator

Executive Assistant II/Executive Recruiting Coordinator

Director of Project Management

Talent Acquisition Coordinator

Driver/Class B

Wedding Coordinator

Director of Operations

Project Manager

Project Coordinator

Marketing Coordinator

Manager, Talent Acquisition

Executive Assistant, Office of the Provost

Executive Assistant to CEO

Escalated Case Administration Manager

Marketing Coordinator

I want to receive the latest job alert for executive coordinator in laguna beach, ca

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected