Top 53 Executive assistant/office manager Jobs in Lake Forest, Ca

Office Manager/Executive Assistant
Scouting America Orange County Council —Santa Ana, CA
- $82,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
8d
EXECUTIVE ADMINSTRATIVE ASSISTANT
VPM Management, Inc —Irvine, CA
- $45 - $50 an hour
- Full-time
- Microsoft Outlook
- Ability to walk for extended periods
- Mid-level
Quick Apply
Administrative Services Manager
EKI Environment & Water Inc —Irvine, CA
- $110,000 - $130,000 a year
- Full-time
- Office
- Driver's License
- Bachelor's degree
- Profit sharing
- Health insurance
Quick Apply
Administrator
Hazen and Sawyer —Irvine, CA
- $70,000 - $80,000 a year
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
Quick Apply
Assistant Project Manager
CALTEC Corp. —Irvine, CA
- $33 - $40 an hour
- Full-time
- Construction site
- Mid-level
- US work authorization
- Mileage reimbursement
- Paid holidays
Quick Apply
Executive Assistant / Paralegal / Office Manager
Altametrics —Costa Mesa, CA
- Full-time
- Google Workspace
- English
- Research
Quick Apply
Sr. HR Operations Associate
Hyundai Capital America —Irvine, CA
- $80,000 - $120,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Health savings account
- Disability insurance
7h
Administrative Assistant
Irvine —Lake Forest, CA
- From $21 an hour
- Full-time
- Spanish
- Google Workspace
- Customer service
Quick Apply
1d
Faculty Assistant
University of California, Irvine —Irvine, CA
- $29.40 - $42.14 an hour
- Weekends as needed
- Background check
- School experience
- Microsoft Outlook
- Health insurance
- Retirement plan
Senior Administrative Assistant
BMO Financial Group —Newport Beach, CA
- $49,500 - $91,300 a year
- Full-time
- 7 years
- Writing skills
- Office
- Health insurance
- Tuition reimbursement
Operations Analyst
Bristol Management Services —Newport Beach, CA
- $34 - $36 an hour
- Weekends as needed
- Mid-level
- Office
- 3 years
Quick Apply
Business Operations Manager - Office of COO
Farmers and Merchants Bank of Long Beach —Seal Beach, CA
- $92,560 - $157,040 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
Business Strategy and Planning Assistant Manager
GLOVIS America, Inc. —Irvine, CA
- $86,000 - $96,000 a year
- Full-time
- 6 years
- Microsoft Outlook
- CPA
- Wellness program
- AD&D insurance
Quick Apply
Strategic Procurement Assistant Manager
GLOVIS America, Inc. —Irvine, CA
- $77,000 - $96,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Paid holidays
Quick Apply
Health Services Manager, Senior
County of Orange —Orange County, CA
- $140,670.40 - $194,833.60 a year
- Weekends as needed
- LMFT
- Microsoft Excel
- Microsoft Outlook
House Manager/Family Assistant
Hinze Family —San Juan Capistrano, CA
- $25 - $30 an hour
- Part-time
- Background check
- Childcare
- Clean driving record
- Mileage reimbursement
Quick Apply
Social Media & Content Assistant
ConsumerDirect, Inc. —Irvine, CA
- $25 an hour
- Full-time
- Research
- Office
- 1 year
Quick Apply
HOA Assistant General Manager (CA)
Seabreeze Management Company Inc —Huntington Beach, CA
- Full-time
- Microsoft Outlook
- Writing skills
- Research
Quick Apply
17h
ASI Wellness Director
Associated Students, Inc., California State University Fullerton —Fullerton, CA
- $110,000 - $130,000 a year
- Full-time
- 5 years
- Office
- Master's degree
- Wellness program
Personal Assistant
NewCoast —Newport Coast, CA
- $25.68 - $30.93 an hour
- Part-time
- Background check
- Writing skills
- Mid-level
- Health insurance
- 401(k)
Quick Apply
9d

I want to receive the latest job alert for executive assistant/office manager in lake forest, ca

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

executive assistant/office manager jobs near lake forest, ca

Administrative Assistant jobs in Irvine, CA

Administrator jobs in Irvine, CA

Executive Assistant Office Manager jobs in Costa Mesa, CA

Procurement Assistant jobs in Irvine, CA

Personal Assistant jobs in Newport Coast, CA

Office Manager jobs in Santa Ana, CA

Administrative Assistant jobs in Lake Forest, CA

Senior Administrative Assistant jobs in Newport Beach, CA

Faculty jobs in Irvine, CA

Medical Health Services Manager jobs in Orange County, CA

Associate Project Manager jobs in Irvine, CA

Social Media Specialist jobs in Irvine, CA

Wellness Director jobs in Fullerton, CA

Administrative Assistant jobs in Richardson, TX

Vcu Administrative jobs in Richmond, VA

Administrative Assistant jobs in Georgia

Administrative Assistant jobs in Hammond, IN

Administrative Assistant jobs in Lehigh Valley, PA

Administrative jobs in Houston, TX

Administrative Assistant jobs in Sterling Heights, MI

Office Manager/Executive Assistant

Scouting America Orange County Council
Santa Ana, CA

Quick Apply

Job Details

Full-time
$82,000 - $90,000 a year
8 days ago

Qualifications

Team supervision
Executive administrative support
Employee relationship building
Community relationship building
Associate's degree

Full Job Description

Job Title: Executive Assistant & Office Manager FLSA Status: Exempt

Reports To: Scout Executive / CEO

Position Summary & Purpose

The Executive Assistant & Office Manager serves as the trusted administrative partner to the Scout Executive while overseeing the day-to-day administrative operations of the Orange County Council office. This highly visible position requires exceptional judgment, professionalism, confidentiality, and organizational skills to support executive leadership, interface with the Executive Board and community leaders, and supervise the Council's administrative support team.

This role combines executive-level support with operational leadership by ensuring efficient office operations, coordinating governance activities, managing administrative personnel, and maintaining a professional, responsive environment that supports the Council's mission.

Essential Duties and Responsibilities:

Executive Support

Serve as the primary Executive Assistant to the Scout Executive.
Manage complex calendars, appointments, travel, and meeting schedules.
Prepare correspondence, presentations, reports, agendas, and confidential documents.
Screen communications and exercise sound judgment regarding priorities and access.
Coordinate executive meetings and follow-up on action items.
Maintain highly confidential information with absolute discretion.
Anticipate the administrative needs of the Scout Executive and proactively resolve issues.

Board & Executive Leadership Support

Serve as the primary liaison between the Scout Executive and Executive Board members.
Coordinate Board of Directors and Executive Committee meetings.
Prepare meeting notices, agendas, board packets, presentations, minutes, and supporting documentation.
Maintain board records, governance files, resolutions, and official Council documents.
Coordinate communications with board members, community leaders, and key stakeholders.
Support special events, donor meetings, and executive-level functions.

Office Management

Direct the daily administrative operations of the Council office.
Develop and improve office procedures, workflows, and administrative processes.
Ensure efficient office operations and appropriate administrative coverage.
Coordinate purchasing of office supplies, equipment, and vendor services.
Oversee office technology, equipment maintenance, and facility administrative needs.
Assist with departmental budgets and expense tracking.
Recommend operational improvements that enhance efficiency and customer service.

Administrative Team Supervision

Supervise, coach, and support a team of four administrative employees.
Delegate work assignments and establish priorities.
Conduct training and provide ongoing performance feedback.
Participate in performance evaluations, employee development, and corrective coaching as needed.
Foster teamwork and accountability within the administrative staff.
Coordinate staffing schedules and workload distribution.

Administrative Leadership

Assist in the development, monitoring, and administration of departmental and administrative operating budgets by tracking expenditures, identifying variances, ensuring fiscal accountability, and recommending cost-effective solutions to support Council operations.
Establish service standards for front-office operations.
Ensure consistent, professional interactions with volunteers, donors, parents, staff, and community members.
Assist with organization-wide administrative projects.
Support HR, finance, membership, and program departments with special initiatives.
Maintain accurate records and ensure compliance with organizational policies.

KPI Budget Stewardship

Maintain administrative operating expenses within approved budget parameters through proactive monitoring, accurate forecasting, timely reporting, and responsible resource management.

Knowledge, Skills & Abilities

Exceptional organizational and project management skills.
Advanced written and verbal communication skills.
Strong interpersonal skills with the ability to build relationships at all organizational levels.
Ability to exercise sound judgment and maintain strict confidentiality.
Excellent leadership and supervisory skills.
Ability to manage multiple priorities in a fast-paced environment.
High level of professionalism, diplomacy, and discretion.
Strong proficiency with Microsoft Office Suite, Teams, Outlook, Excel, PowerPoint, and board management technologies.
Ability to independently solve problems and improve processes.

Minimum Qualifications

Associate's degree required; Bachelor's degree preferred.
Five (5) to seven (7) years of progressively responsible executive administrative or office management experience.
Minimum of three (3) years of supervisory or team leadership experience.
Experience supporting executive leadership and governing boards strongly preferred.
Experience in nonprofit, association, education, or mission-driven organizations is desirable.

Working Relationships

This position regularly interacts with:

Scout Executive
Executive Board of Directors
Executive Committee
Community and business leaders
Donors and volunteers
Council leadership team
Administrative support staff
National BSA representatives
Vendors and external partners

Success Measures (Key Performance Indicators)

Executive calendar accuracy and responsiveness.
Timely preparation of Board materials and meeting coordination.
Administrative team productivity and service levels.
Office operational efficiency.
Timeliness and accuracy of executive communications.
Board satisfaction with administrative support.
Continuous improvement of office processes and administrative workflows.

Equal Opportunity Employer

Scouting America, Orange County Council is an equal opportunity employer and considers all qualified applicants without regard to disability or any other protected status.

Quick Apply

Refine Your Search

executive assistant/office manager jobs in lake forest, ca

Office Manager/Executive Assistant

EXECUTIVE ADMINSTRATIVE ASSISTANT

Administrative Services Manager

Administrator

Assistant Project Manager

Executive Assistant / Paralegal / Office Manager

Sr. HR Operations Associate

Administrative Assistant

Faculty Assistant

Senior Administrative Assistant

Operations Analyst

Business Operations Manager - Office of COO

Business Strategy and Planning Assistant Manager

Strategic Procurement Assistant Manager

Health Services Manager, Senior

House Manager/Family Assistant

Social Media & Content Assistant

HOA Assistant General Manager (CA)

ASI Wellness Director

Personal Assistant

I want to receive the latest job alert for executive assistant/office manager in lake forest, ca

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected