Top 251 Receptionist/administrative assistant Jobs in Lake Forest, Ca

Executive Assistant
Lyon Living —Newport Beach, CA
- $90,000 - $100,000 a year
- Overtime
- Background check
- 6 years
- Microsoft Outlook
- Health savings account
- Health insurance
Human Resources/Accounting Administrator
UCI, Inc. —Irvine, CA
- From $21 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
HR Administration Team - TEMP Receptionist
GLOVIS America, Inc. —Irvine, CA
- $48,850 - $56,710 a year
- Temporary
- Microsoft Excel
- Writing skills
- Office
- Wellness program
- AD&D insurance
Quick Apply
4d
Receptionist
Insulectro —Lake Forest, CA
- $19 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health savings account
- Paid holidays
Quick Apply
Administrative Assistant III - Human Resources
In-N-Out —Irvine, CA
- $33.30 - $40.00 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Profit sharing
- Relocation assistance
Executive Administrative Assistant
Surf & Sand Resort —Laguna Beach, CA
- $30 an hour
- Full-time
- Mid-level
- Resort
Quick Apply
Front Desk Receptionist and Administrative Assistant
Laguna Beach Aesthetics —Laguna Beach, CA
- $3,000 a month
- Part-time
- Google Workspace
- Computer literacy
- Administrative experience
Quick Apply
5d
DEPARTMENT ASSISTANT - P/T
City of Newport Beach, CA —Newport Beach, CA
- $28.21 - $41.65 an hour
- Part-time
- Clean driving record
- Word processing
- Computer literacy
Administrative Assistant
Northern Trust Corp. —Newport Beach, CA
- $55,200 - $82,800 a year
- Full-time
- Computer literacy
- No experience needed
- Office
- Health insurance
- Dental insurance
Administrative Assistant
Vestar Properties Inc —Anaheim, CA
- $28 - $29 an hour
- Full-time
- Research
- Office
- Administrative experience
Quick Apply
5d
Administrative Assistant II
AltaMed Health Services Corporation —Santa Ana, CA
- $25.00 - $29.32 an hour
- Full-time
- Background check
- Customer service
- Research
- 403(b) matching
- Paid holidays
Resident Services Assistant
Palacio Senior Apartments —Anaheim, CA
- $22 - $24 an hour
- Full-time
- Inventory management
- Computer literacy
- Office
Quick Apply
Administrative Assistant - Irvine, CA
California Bank & Trust —Irvine, CA
- $23 - $29 an hour
- Customer service
- Word processing
- Office
- Profit sharing
- Paid training
Sales Administrative Assistant
Marriott International, Inc —Anaheim, CA
- $30.36 an hour
- Full-time
- Word processing
- Hotel
- Fair chance
Administrative Assistant
CuraPatient Inc. —Irvine, CA
- $25 - $40 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- COVID-19 protective measures
- Paid holidays
Quick Apply
Administrative Assistant
ServiceMaster Restore 9669 - Irvine —Irvine, CA
- $60,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant - (Dispatch)
Fire Safety First —Santa Ana, CA
- $27 - $30 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health savings account
- Paid holidays
Quick Apply
11d
Administrative Assistant – Cannabis Manufacturing & Distribution
Beyond Legends —Costa Mesa, CA
- $22 - $27 an hour
- Full-time
- Google Workspace
- Computer literacy
- Office
Quick Apply
Administrative Assistant I - Part-Time (Temporary)
Baker College —Newport Beach, CA
- $20 - $25 an hour
- Part-time
- Hybrid work
- Office
- High school diploma or GED
- Organizational skills
Quick Apply
HR/Admin Assistant
Consumer Brands —Newport Beach, CA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills

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Executive Assistant

Lyon Living -
Newport Beach, CA

Apply Now

Job Details

Full-time
$90,000 - $100,000 a year

Benefits

Health savings account
Health insurance
Dental insurance
Flexible spending account
Vision insurance
401(k) matching
Referral program

Qualifications

Confidential information handling
Microsoft Outlook
Spreadsheets
In-person customer service
Zoom
Executive administrative support
Video conferencing software
Microsoft Teams
Video conferences (communication methods)
Associate's degree
Cross-functional communication
Video conferencing systems operation
Office experience

Full Job Description

Lyon Living proudly offers the following benefits:

Medical/Dental/Vision Plans/FSA/HSA
401K Matching
Employee Housing Discounts
Education Reimbursements
Employee Referral Bonuses

Pay Range: $90,000 - $100,000 annually

Our teams work hard to maintain a culture that is conducive to creative thinking, empowerment, and collaboration. We are currently looking to fill a full time Executive Assistant position.

The Executive Assistant will provide support and coordination for a few of our executives.

Essential Job Functions:

Simultaneously support senior executives in a dynamic setting.
Produce quality work in a fast-paced environment, meeting deadlines as well as internal and external expectations for quality and accuracy.
Work independently with minimal direction and accurately assess requirements for each project; be able to communicate effectively when there are questions or issues to be addressed.
Compose and edit memos, letters, emails and other correspondence; format and edit documents such as presentations, proposals, contracts, and other deliverables.
Proofread drafts of correspondence for spelling, grammar, accuracy and layout, and make appropriate changes.
Create and update presentations including charts, tables, and graphs utilizing various software programs.
Schedule and coordinate meetings; prepare agendas and minutes.
Interface with employees, visitors, and outside contacts for executives. Act as gatekeeper and also liaison in coordinating and disseminating approved information.
Create and maintain files, databases and spreadsheets.
Coordinate travel arrangements, prepare itineraries, compile documents for meetings, and complete travel and expense reports.
Provide Outlook calendar and email support.
Open and distribute incoming mail to appropriate executives.
Process invoices for payment after first assessing purpose, obtaining approval, and routing to appropriate party for payment.
Assist with meeting services including catering setup/teardown, room configuration and AV.

Experience/Requirements:

Minimum of Associates Degree; Bachelor’s Degree strongly preferred.
Minimum 6-8 years administrative assistant experience in a corporate office environment.
Must enjoy and operate efficiently in a fast dynamic environment and have excellent time- management skills.
Strong ability to multi-task even under high pressure with laser-focus attention to detail.
The ability to exercise good judgment/decision making, anticipate problems, and be proactive with a common sense approach to providing solutions/resolutions.
Excellent communication skills (verbal and written) and have the ability to work across functions.
Be able to handle confidential and sensitive information with discretion and exercise professionalism at all times.
Be dependable, highly motivated with a can-do attitude, and accountable for all responsible tasks.
Have high degree of flexibility and the ability to calmly handle multiple issues that may arise.
Possess strong customer service skills, a positive and professional demeanor, and have the ability to interact with all levels inside and outside the organization.
Have the ability to establish and maintain effective working relationships with colleagues, executive team, staff and external contacts, working collaboratively in a team environment.
Ability to collect, research, organize, analyze and report data; evaluate information and systems; and make appropriate recommendations.
Excellent technical skills - MS Office Suite (including Word, Excel, PowerPoint, Outlook, Teams), Zoom, Proofreading and Internet.
Solid organizational skills.
Ability to take initiative, be assertive and confident.
Flexibility to work overtime as required.

Send your resume to [email protected]

This position requires attendance at offsite meetings, visits to other Company operated locations, purchase of goods from offsite vendors and other tasks away from a single assigned location. Applicant must have a valid driver's license or be able to utilize an alternative form of transportation at their own expense which allows them to reach the required destination in a time period comparable to that if they were to drive their own vehicle. Employees choosing to drive their own vehicle for work-related duties will be required to have a valid driver’s license and provide proof of insurance, and may be subject to a DMV record search.

Lyon Living is an Equal Opportunity Employer. Employment selection and related decisions are made without regard to race, color, religion, sex, national origin, disability, or veteran status.

Pre-employment background check and drug screening required. Lyon Living participates in the E-Verify program.

Apply Now

Refine Your Search

receptionist/administrative assistant jobs in lake forest, ca

Executive Assistant

Human Resources/Accounting Administrator

HR Administration Team - TEMP Receptionist

Receptionist

Administrative Assistant III - Human Resources

Executive Administrative Assistant

Front Desk Receptionist and Administrative Assistant

DEPARTMENT ASSISTANT - P/T

Administrative Assistant

Administrative Assistant

Administrative Assistant II

Resident Services Assistant

Administrative Assistant - Irvine, CA

Sales Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant - (Dispatch)

Administrative Assistant – Cannabis Manufacturing & Distribution

Administrative Assistant I - Part-Time (Temporary)

HR/Admin Assistant

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