Top 125 Executive coordinator Jobs in Lake Forest, Il

Executive Assistant & Operations Coordinator
Lily and Fox —Arlington Heights, IL
- $80,000 - $110,000 a year
- Full-time
- Office
- Recruiting
- Senior level
Quick Apply
K- 12 Speech Language Pathologist
Soliant —Waukegan, IL
- $41.40 - $61.40 an hour
- Full-time
- Classroom
- Writing skills
- Mid-level
- Dental insurance
- Vision insurance
Quick Apply
Clinical Therapist Mental Health
Courage to Connect Therapeutic Center —Lake Bluff, IL
- $66,947.14 - $110,667.52 a year
- Part-time
- Private practice
- LMFT
- Licensed Clinical Social Worker
- Continuing education credits
Quick Apply
2d
Senior Coordinator, Registration
American Academy of Dermatology —Rosemont, IL
- $33.34 - $35.90 an hour
- Online Application
- Office
- Administrative experience
- Senior level
- Health insurance
- Dental insurance
5d
Executive Assistant to the CEO
Mitsubishi HC Capital America Inc —Itasca, IL
- $90,000 - $110,000 a year
- Overtime
- Microsoft Word
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
3d
Visual Media Production Coordinator
Rotary International —Evanston, IL
- $62,100 - $69,000 a year
- Microsoft Outlook
- Bachelor of Science
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
11d
Aviation Operations Coordinator
Abbott Laboratories —Waukegan, IL
- $61,300 - $122,700 a year
- Weekends as needed
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Tuition reimbursement
Research Coordinator-ILPQC
Endeavor Health —Evanston, IL
- $24.86 - $37.29 an hour
- Full-time
- Hybrid work
- Spanish
- Nursing
- Bachelor of Science
- Free parking
- Wellness program
Transition Coordinator
Fusion Academy —Evanston, IL
- $40 - $45 an hour
- Full-time
- Background check
- School experience
- Experience working with individuals with disabilities
- Commuter assistance
- Paid holidays
Administrative Assistant
viva —Lake Forest, IL
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Patient Care Coordinator
Centerwell —Buffalo Grove, IL
- $65,200 - $89,000 a year
- Full-time
- Nursing
- RN License
- Bachelor of Science
- Paid parental leave
- Paid holidays
Assistant Village Manager
Elk Grove —Elk Grove Village, IL
- $115,203 - $156,438 a year
- Full-time
- 5 years
- Research
- Office
- Health insurance
- Dental insurance
Sat & Sun - Remote Care Coordinator - Chicago, IL
Open Arms & FCS —Chicago, IL
- $28 - $32 an hour
- Part-time
- Remote
- Mid-level
- 3 years
- Continuous improvement
Quick Apply
Program Coordinator
Youth & Opportunity United Inc —Evanston, IL
- Full-time
- School experience
- Classroom
- Spanish
5d
Senior Living Sales Associate
Park Plaza Retirement Community —Chicago, IL
- $70,000 - $80,000 a year
- Weekends as needed
- Mid-level
- In-person
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Three/Four's Co-Lead/Lead Teacher (Full-Time)
Glencoe Park District —Glencoe, IL
- $24.85 - $36.03 an hour
- Weekends as needed
- Classroom
- CPR Certification
- Customer service
- Commuter assistance
- Health savings account
Quick Apply
Customer Resolution Coordinator
Mastery Logistics Systems —Lake Forest, IL
- Full-time
- Mid-level
- Bachelor's degree
- Continuous improvement
- AD&D insurance
- Health insurance
Coordinator, ADA
Rosalind Franklin University of Medicine & Science —North Chicago, IL
- $56,589.00 - $63,981.58 a year
- Full-time
- Background check
- Experience working with individuals with disabilities
- 5 years
- Paid parental leave
- Paid holidays
Quick Apply
Clinical Coordinator
Illinois Sports Med & Ortho Surgery Ctr —Morton Grove, IL
- $40 - $52 an hour
- Full-time
- Nursing
- RN License
- Basic math
- Profit sharing
- Wellness program
Quick Apply
Media & Communications Coordinator
Heritage Wine Cellars, Ltd. —Niles, IL
- Writing skills
- Mid-level
- Recruiting
Quick Apply

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Executive Assistant & Operations Coordinator

Lily and Fox -
Arlington Heights, IL

Quick Apply

Job Details

Full-time
$80,000 - $110,000 a year

Qualifications

Project team coordination
Guest reservation booking
Communication with suppliers
Performance dashboards
Business travel arrangements
Procedural guides
Standard Operating Procedures (SOPs) implementation
Workflow management (operations management method)
Triage
Dashboard creation
Dashboard creation support
Executive administrative support
Employee relationship building
Recruitment and selection
Task prioritization
Special events experience
Implementing HR recruitment processes
Vendor communication
Recruiting
Leading team collaboration initiatives
HR support
Managing executive calendars
Senior level
Task assignment
Standard operating procedures (SOPs)
Delegation
Stakeholder relationship building
Event activities coordination

Full Job Description

Strategic Executive Coordinator - Be the CEO's Ultimate Ally at Lily and Fox!

Be the right hand to a CEO building a world-class brand, business, and life.

Are you a high-energy, ultra-organized superstar ready to make a massive impact? Do you thrive on turning chaos into clarity and executing with precision? At Lily and Fox, we're on a mission to make beauty more affordable and we need a Strategic Executive Coordinator to partner with our visionary CEO, Sean Barry, to make it happen!

This isn't your average assistant gig. You're the CEO's right-hand, a trusted confidant, and a master orchestrator who owns both professional and personal priorities with finesse. From shielding Sean's time to driving hiring strategies and streamlining family logistics, you'll be the force that keeps everything running smoother, faster, and smarter. If you're assertive, polished, and obsessed with getting things done, this is your chance to shine!

Why This Role Rocks

Be the CEO's Secret Weapon: Protect Sean's focus, amplify his impact, and make him look like a rockstar in every area of life.
Own High-Stakes Execution: Lead hiring workflows, manage complex calendars, and coordinate across business and family with ease.
Create Calm in the Storm: Bring order to chaos with systems, SOPs, and a proactive mindset that anticipates needs before they arise.
Make a Real Difference: Help Lily and Fox inspire customers while supporting Sean's vision to scale the business and live his best life.

What You'll Do - Big Rocks - The Game-Changers

Master the Inbox & Calendar: Triage CEO's emails and schedule with ninja-like precision, ensuring only the critical gets through.
Lead Hiring Like a Pro: Own the hiring process, post roles, screen candidates, coordinate interviews, and prep Sean only when needed.
Plan Like a Strategist: Build weekly systems for business and personal priorities, keeping everything on track.
Own Supplier Communication: Triage and respond to Supplier communications with lightning speed
Run Family Logistics: Coordinate with CEO's partner on family events, social events, and more, making life seamless.
Streamline Decisions: Create systems for task delegation, decision triage, and flawless information flow.

80% Daily Wins – Keep the Machine Humming

Protect CEO Focus: Filter emails, batch requests, and block deep work time to keep CEO in the zone.
Nail Scheduling & Travel: Book meetings, flights, and family plans with zero errors, plus research epic dinner spots or gifts.
Drive Team Coordination: Delegate tasks, follow up on deliverables, prepare agendas, and keep the team aligned without the CEO lifting a finger.
Support Family: Manage family logistics, social events, schedules, and special events
Build Systems That Scale: Create dashboards, SOPs, and checklists for business rhythms, family routines, and admin tasks.
Handle Personal Admin: Track subscriptions, organize receipts, and liaise with accountants to keep CEO's personal life frictionless.
Boost Relationships: Send thoughtful gifts, manage contacts, and prepare background summaries for max impact.

As-Needed Projects

Jump into special projects, from cross-department coordination to ad-hoc leadership requests, with enthusiasm and skill.

You'll Thrive Here If You…

Think like an operator but serve like a concierge
Take ownership, not orders
Love bringing structure to chaos
Can switch from booking a dinner reservation to scheduling interviews in the same hour
Have an eye for detail and a bias for action
Value thoughtfulness, discretion, and initiative
Take pride in making others look good

This is not a work-from-home position.

Good luck to everyone who applies!

Equal Employment Opportunity:

Lily and Fox is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, genetic information, protected veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by law.

This job specification should not be construed to imply that these requirements are the exclusive standards of the position. This is not to be considered a complete list of job duties, which appear in the job description for this position, and which may be amended from time to time at the discretion of Lily and Fox. Incumbents will follow any other instructions and perform any other related duties as may be required by their manager.

Please note, this job description is not a contract of employment and may be modified to meet evolving business needs. Employment at Lily and Fox is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice.

Type: Full-time, on-site

Salary: $80,000-$110,000

Quick Apply

Refine Your Search

executive coordinator jobs in lake forest, il

Executive Assistant & Operations Coordinator

K- 12 Speech Language Pathologist

Clinical Therapist Mental Health

Senior Coordinator, Registration

Executive Assistant to the CEO

Visual Media Production Coordinator

Aviation Operations Coordinator

Research Coordinator-ILPQC

Transition Coordinator

Administrative Assistant

Patient Care Coordinator

Assistant Village Manager

Sat & Sun - Remote Care Coordinator - Chicago, IL

Program Coordinator

Senior Living Sales Associate

Three/Four's Co-Lead/Lead Teacher (Full-Time)

Customer Resolution Coordinator

Coordinator, ADA

Clinical Coordinator

Media & Communications Coordinator

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