Top 562 Scheduler Jobs in Lakewood, Ca

Front Desk Administrative Assistant
Neuro Wellness Spa —Irvine, CA
- $22 - $25 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- HIPAA
- Paid holidays
- Disability insurance
Quick Apply
ADMINISTRATIVE ASSISTANT (CITY MANAGER'S OFFICE)
City of Newport Beach, CA —Newport Beach, CA
- $6,438.88 - $9,519.61 a month
- Online Application
- Clean driving record
- Microsoft Excel
- Customer service
3d
Scheduling Assistant
360 Behavioral Health —Long Beach, CA
- $18 - $26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
Vestar Properties Inc —Long Beach, CA
- $28 - $30 an hour
- Full-time
- Research
- Office
- Administrative experience
Quick Apply
14d
Scheduling Coordinator I
AltaMed Health Services Corporation —Norwalk, CA
- $25.75 - $32.19 an hour
- Full-time
- Background check
- Spanish
- English
- 403(b) matching
- Paid holidays
Administrative Assistant - Data Management
L3Harris Technologies —Yorba Linda, CA
- $67,000 - $124,000 a year
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Disability insurance
Administrative Assistant
The Paralegal Group —Fullerton, CA
- $30 - $35 an hour
- Full-time
- Background check
- Spanish
- Google Workspace
- Paid training
- Paid holidays
Quick Apply
Scheduling Coordinator
Harborview Center —Long Beach, CA
- $23.60 - $27.80 an hour
- Full-time
- High school diploma or GED
- Entry level
- Wellness program
- Health savings account
Quick Apply
11d
Scheduling Coordinator
triPAQ Packaging, A Division of New-Indy —Cerritos, CA
- $31 - $38 an hour
- Full-time
- Microsoft Outlook
- Customer service
- Mid-level
Quick Apply
Administrative Assistant (Trade Floor Support Assistant)
PIMCO —Newport Beach, CA
- $45.67 an hour
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Office
Administrative Assistant
Northern Trust Corp. —Newport Beach, CA
- $55,200 - $82,800 a year
- Full-time
- Computer literacy
- No experience needed
- Office
- Health insurance
- Dental insurance
Administrative Support Assistant- Part-Time
California State University —Long Beach, CA
- Part-time
- Background check
- Office
- Administrative experience
- Paid holidays
- Health insurance
3d
Administrative Assistant III - Human Resources
In-N-Out —Irvine, CA
- $33.30 - $40.00 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Profit sharing
- Relocation assistance
Production Scheduler II
Honeywell Aerospace —Torrance, CA
- Full-time
- Mid-level
Scheduling and Operations Coordinator
JBA Institute —Long Beach, CA
- $45,000 - $60,000 a year
- Full-time
- Mid-level
- Administrative experience
- Clinic
- Health insurance
- Dental insurance
Quick Apply
6d
Administrative Assistant
ABOTTS —Downey, CA
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Administrative Assistant, Content Financial Planning & Analysis
Netflix —Los Angeles, CA
- $43.27 - $81.73 an hour
- Hybrid work
- Writing skills
- Mid-level
- Office
- Paid holidays
- Health insurance
11d
OR Administration Senior Administrative Assistant- Hybrid
Cedars-Sinai —Los Angeles, CA
- $26.85 - $41.62 an hour
- Overtime
- Mid-level
- High school diploma or GED
- Bachelor's degree
- Tuition reimbursement
Administrative Assistant III
University of California, Irvine —Orange, CA
- $29.40 - $42.14 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Retirement plan
5d
Administrative Assistant & Office Coordinator
ONESOURCE SUPPLY SOLUTIONS LLC —Santa Fe Springs, CA
- $22 - $28 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
2d

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Front Desk Administrative Assistant

Neuro Wellness Spa -
Irvine, CA

Quick Apply

Job Details

Full-time
$22 - $25 an hour

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Employee assistance program
Vision insurance
401(k) matching

Qualifications

Microsoft Word
Microsoft Excel
iOS
High school diploma or GED
Clinical confidentiality policies
Managing patient records

Full Job Description

About Us

At Neuro Wellness Spa (https://neurowellnessspa.com/), we are committed to providing cutting-edge mental health care through a patient-centered approach. Since 2009, our dedicated, knowledgeable, and compassionate team has worked to ensure patients receive the highest quality and most comprehensive mental healthcare possible. As a leading provider of TMS, psychopharmacology, and psychotherapy, we are continuing to expand our services and clinical footprint across California.

Summary of Position

The Administrative Assistant serves as the first point of contact for patients and visitors, providing exceptional customer service and administrative support to ensure a seamless clinic experience. This role manages patient interactions, including appointment scheduling, insurance verification, and coordination of care, while maintaining accurate records in DrChrono EHR. Additionally, the Administrative Assistant oversees administrative tasks such as processing referrals, handling faxes and mail, and ensuring compliance with HIPAA and clinic policies. This position also contributes to office management, patient outreach, and marketing initiatives, supporting the overall efficiency and professionalism of the clinic.

Essential Responsibilities

Patient Interaction:

Welcome patients in person or via phone, providing information about services, scheduling/rescheduling, and billing procedures.

Answer and direct calls and texts, taking messages as needed.

Assist patients with appointment scheduling, rescheduling, and cancellations using DrChrono EHR.

Inform providers of no-shows and cancellations, coordinating rescheduling as needed.

Administrative Duties:

Verify patient information and insurance eligibility, ensuring accurate records and running VOBs as needed.

Direct patients through intake processes and maintain documentation in DrChrono EHR.

Facilitate internal referrals for therapy and TMS using MS Lists, Teams and other internal communication procedures.

Manage patient flow by balancing appointment scheduling and walk-in activities.

Monitor and sort faxes and mail for timely processing. Coordinate the preparation and mailing of certified mail, as needed.

Obtain and process signed Release of Information (ROI) forms for coordination with Clear Behavioral Health and other providers.

Run CURES reports as needed for compliance and provider support.

Complete and submit medication prior authorization requests.

Schedule peer-to-peer reviews and appointments for medical leave paperwork (EDD, FMLA, etc.).

Draft, process, and send discharge, end-of-care, and termination letters, ensuring proper documentation in the Electronic Health Record (EHR) system.

Conduct outreach to patients who are lost to follow-up to maintain continuity of care.

Office Management:

Keep the front desk and lobby area clean, organized, and welcoming.

Perform administrative tasks such as faxing, copying, scanning, and managing office supplies.

Confidentiality & Compliance:

Adhere to HIPAA regulations and ensure patient confidentiality.

Follow clinic policies and procedures for administrative and operational processes.

Other Duties:

Assist with interviewing and training new administrative assistants and site staff, as appropriate.

Request patient reviews, surveys and testimonials, when appropriate

Participate in ideas and content generation for media features including social media.

Perform other duties in a fast-paced, customer-focused clinical setting, as assigned.

Education & Experience

High school diploma or equivalent (Required).

Associate degree (Preferred but not required).

Customer service experience (3 years required).

Medical receptionist experience (2 years required).

Experience with EMR systems (1 year required).

Microsoft Word & Excel proficiency (1 year required).

Required Skills/Abilities:

Professional and courteous demeanor with a commitment to patient confidentiality.

Flexibility to provide coverage at different locations as needed.

Strong organizational, communication, and problem-solving skills.

Ability to manage and prioritize multiple tasks efficiently in a fast-paced environment.

Proficiency in Microsoft Word, Excel, and general office equipment.

Experience using Apple iOS systems.

Experience with Electronic Medical Records (EMR) systems.

Benefits:

Medical, dental, and vision insurance
Life and disability coverage
401k and 401k matching
Paid sick, time off, and holidays
Employee Assistance Program
Professional development opportunities
Other company - sponsored wellness or support programs

Pay: $22.00 - $25.00 per hour

Schedule:

Fully in-person Monday through Friday.
Hours: 8am-430pm.

Ability to Commute:

Train and work at our Lake Forest location until we open our Irvine location

Quick Apply

Refine Your Search

scheduler jobs in lakewood, ca

Front Desk Administrative Assistant

ADMINISTRATIVE ASSISTANT (CITY MANAGER'S OFFICE)

Scheduling Assistant

Administrative Assistant

Scheduling Coordinator I

Administrative Assistant - Data Management

Administrative Assistant

Scheduling Coordinator

Scheduling Coordinator

Administrative Assistant (Trade Floor Support Assistant)

Administrative Assistant

Administrative Support Assistant- Part-Time

Administrative Assistant III - Human Resources

Production Scheduler II

Scheduling and Operations Coordinator

Administrative Assistant

Administrative Assistant, Content Financial Planning & Analysis

OR Administration Senior Administrative Assistant- Hybrid

Administrative Assistant III

Administrative Assistant & Office Coordinator

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