Under the direction of an Assistant Superintendent/Vice President, provides complex secretarial and administrative support to the head of a major functional District-wide activity; manages the daily operations of the assigned office; plans, organizes, coordinates, and participates in activities specific to the administrator's assigned areas of responsibility; gathers, researches, provides or handles documents, data or information related to employee grievances, employer’s bargaining positions and negotiations proposals. Performs other related responsibilities as may be assigned.
KNOWLEDGE OF:
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Organization, policies and procedures of an assigned area of educational administration.
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Modern office practices, procedures and equipment.
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Financial and statistical record-keeping techniques.
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Correct English usage, grammar, spelling, punctuation and vocabulary.
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District organization, operations, policies and objectives.
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Oral and written communication skills.
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Applicable sections of State Education Code and other applicable laws.
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Interpersonal skills using tact, patience and courtesy.
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Telephone techniques and etiquette.
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Public relations techniques.
ABILITY TO:
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Provide complex secretarial and administrative support to the head of a major functional District-wide activity.
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Plan, organize, coordinate and participate in clerical operations specific to the administrator's assigned areas of responsibility.
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To exhibit well developed organizational and interpersonal skills.
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Read, interpret, apply and explain rules, regulations, policies and procedures.
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Type at 60 words net per minute from clear copy.
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Take and transcribe dictation/minutes accurately at a speed necessary for successful job performance.
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Work independently with little direction.
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Establish and maintain cooperative and effective working relationships with others.
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Meet schedules and timelines.
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Maintain records and prepare reports.
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Work confidentially with discretion.
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Analyze situations accurately and adopt an effective course of action.
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Communicate effectively both orally and in writing.
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Operate a computer terminal to enter data, maintain records and generate reports.
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Operate a variety of office equipment such as typewriter, word processor, computer, calculator, copier and dictation equipment.
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Makes arrangements for meetings and conferences.
WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES: Not applicable – no permanent full-time staff to supervise.
CONTACTS: Co-workers, other departmental personnel, senior administrators, faculty, staff, vendors, contractors, physicians, insurance carriers, state, federal, and local agencies,
PHYSICAL EFFORT:
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Sitting for extended periods of time.
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Dexterity of hands and fingers to operate a computer keyboard.
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Bending at the waist, kneeling or crouching to maintain files.
WORKING CONDITIONS:
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Office environment.
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Constant interruptions.
APPLICATION PROCESS - PLEASE READ
SUPPLEMENTAL INFORMATION It is the responsibility of each applicant to have all the requested documents submitted through NEOGOV by the deadline date in order to continue in the application process for this position.
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Each recruitment is conducted independently from others; therefore, interested parties need to submit separate complete application packages for each position they apply for.
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It is important the applicants submit ALL documents requested for the application package to be deemed complete and given consideration.
This position requires the following documents to be attached to your online application in order to be considered:
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Application
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Current resume
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Letter of Intent (Cover Letter)
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Copy of Transcripts of all degrees and Supplemental Coursework
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All out of the country, transcripts must be evaluated prior to submitting them with applications.
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Any evaluation service member of the National Association of Credential Evaluation Service (NACES)http://www.naces.org/ is acceptable.
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Typing certifications must be current within one year and must include name, date and net words per minute (NWP).
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Applicants may be subject to passing an examination (written/technical), as appropriate to the requirements of the position.
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Travel expenses for pre-employment interviews and employment processing will not be authorized.
This is a categorically funded position; continued employment is contingent upon continued receipt of funding.
Your application and any required attachments must be submitted by August 10, 2026.
Applications with incomplete information (i.e., statements such as "see resume") or missing documents will not be considered.
VISA
Please be advised that AVC:
Does not sponsor employment visas,
Does not participate in E-Verify, and
Does not complete documentation related to STEM OPT or other F-1 visa programs.
ACCOMMODATIONS
If you have, any questions or concerns/if you require accommodations for the application process in compliance with the Americans with Disabilities Act, please contact the People, Culture and Talent (Human Resources) department at (661) 722-6311.
EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER AND COMMITMENT TO DIVERSITY
Antelope Valley Community College District (AVC) is committed to employing administrators, faculty, and staff members who are dedicated to student success. AVC recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students.
AVC is committed to hiring processes that support equal opportunity, diversity, and provide equitable consideration for all candidates as required in federal and state laws and regulations. To find out more about AVC, please visit our website at avc.edu.
Thank you for your interest in employment opportunities with Antelope Valley Community College District.
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Annual Security Report is provided by Antelope Valley College for prospective students and employees.
This is a categorically funded position; continued employment is contingent upon continued receipt of funding.
