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The purpose of the Fiscal Officer 1 classification is to supervise, coordinate, monitor and perform a variety of fiscal and budgetary operations for assigned department, fiscal programs or, agency, to ensure proper control and compliance with applicable laws, rules & accounting standards.
Position has primary duties for Fleet Management but also assists with accounting tasks for the other General Services Divisions. Ensure accounting deadlines are met timely and work is completed per established policies and procedures. Continue to audit, recommend, develop and implement procedures and methods. Provide training to staff accordingly.
Coordinate, monitor and perform a variety of fiscal management and internal control activities. Process, approve, and monitor the activities in accounts receivables and payables. Review purchase orders, purchases, expenditures, and revenue for appropriate budgetary coding. Assist in the development and maintenance of the agency’s annual budget. Prepare, analyze, and maintain a variety of complex fiscal and budgetary reports, statistical data, and spreadsheets. Assist in the budget calculations, invoicing and payment tracking for all reimbursable contracts. Coordinate employee reimbursement requests and tuition reimbursement tracking. Perform and brief the agency director and leadership teams on monthly financial analysis of the operating budget to include expenditure estimates (year-end expense projections for each program and each appropriation line item) and revenue estimates (year-end revenue projections for each program and object code). Enter requisitions in accounting system and monitor purchase order balances.
Collect, collate, and input quarterly financial information for budget reporting. Coordinate requests for supplemental appropriations and appropriation transfers. Establish and maintain accounting or auditing procedures for fiscal area. Manage and maintain related documentation and files and make recommendations for process improvements as needed. Support agency supervision/management with daily operational duties and special projects as assigned. Maintain and manage the fuel card program to include reconciliation of receipts, monthly statement distribution, and conduct fuel card use training for all county vehicle users. Manage annual license plate renewal for Fleet. Obtain, secure, and maintain vehicle titles. Participate in the annual parts inventory and assist with research on parts purchases. Assist in maintaining accurate records within the Fleet Management Software program. Provide excellent customer service to internal and external stakeholders. Maintain predictable and regular attendance.
These duties are illustrative only and you may perform some or all of these duties or other job-related duties as assigned.
Any equivalent combination of relevant training and experience including but not limited to: Bachelor’s degree in accounting, business, or public administration with five (5) years of accounting experience.
Must already be, or be willing to become, a notary public. Experience with Microsoft Office, with proficiency in Excel.
Supervisory Responsibilities
Ability to assign, review, plan and coordinate the work of others, to provide instruction and training to maintain department standards.
