Job Description
As the grants administrator you will oversee every aspect of the grants process for SACA and its subsidiaries and affiliates. You will be responsible for all funding requests, communications and relationships which are essential and required for the organization to accomplish its mission. In addition, you will assist in developing and implementing funding strategies that support organizational priorities, program sustainability, and growth opportunities. You will set standards and deadlines for proposals, ensuring proposals are accurate and in compliance with established standards and guidelines. You will also ensure that all reporting requirements are completed in accordance with the grant/ funding agreements working in collaboration with pertinent program staff and fiscal team.
Essential Duties and Responsibilities:
· Establish operating policies and procedures.
· Work in collaboration with program managers in writing grants.
· Prepares and submits competitive, well organized and persuasive applications and proposals to governmental agencies, corporate, community and family foundations, philanthropic organizations and the private sector.
· Prepares and submits all reports as requested by current government, foundation and private funders. Works with SACA personnel, the CFO and other members of management to present all required expenditure reports, outcomes statistics and performance indicators as requested by the funder.
· Searches, identifies and monitors sources for new funding opportunities within all levels of government, corporate, community and family foundations, philanthropic organizations and the private sector.
· Coordinate actions with program officials regarding administrative and programmatic issues.
· Communicate expectations and reinforce requirements with grantees.
· Analyze requested budgets and determine awarded budgets.
· Serve as technical resource for grant recipients with knowledge of existing and new federal regulations and guidelines.
· Review and understand grants and associated legal documents.
· Inform grantees about funding opportunities and oversee the proposal planning process.
· Maintain and verify payment records, review invoices, and record receipts.
· Determine the eligibility of programs to calculate payments, generate financial reports and transactions, and coordinate with the management team for project implementation.
· Follow strict procedures and protocols to ensure that the budget adheres to internal and any external guidelines and requirements.
· Collaborate with the CEO, CFO, Senior Management Team, and Program Managers to monitor grant revenues, expenditures, measurable outcomes, performance indicators, and compliance requirements. Provide regular reports to leadership to ensure accountability and successful achievement of grant-funded objectives.
· Coordinate with the CEO, CFO and Senior Management regarding funding strategies.
· Maintain a comprehensive grants management system that tracks all funding opportunities, submitted applications, awarded grants, funding amounts, reporting deadlines, grant periods, outcomes, expenditures, and renewal opportunities.
· Cultivate and sustain relationships with funders through the community to promote SACA’s mission and our work to develop partnerships, and to ensure access to valuable information and emerging opportunities.
· Coordinate meetings, site visits, presentations, and communications with prospective and current funders to promote SACA's mission, programs, and impact.
· Develop and maintain relationships with government agencies, corporate partners, foundations, philanthropic organizations, and community stakeholders to strengthen funding opportunities and increase organizational visibility.
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· Seek additional funding sources (grant or foundation) to support, expand, and develop new programming in alignment with the vision of SACA.
· Create, manage, and maintain program files and records.
· Additional responsibilities as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge, Skills & Abilities:
· Ability to solve job-relatable problems and deal with many variables in situations where only limited guidance from policies and procedures exists.
· Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
· Excellent communication and analytical skills.
· Ability to work with math concepts such as probability and statistics, tracking trends and fundamentals of geometry and trigonometry.
· Ability to apply concepts such as fractions, percentages, and ratios.
· Strong diligence and highly organized.
· Ability to influence.
· Knowledge of the factors that influence the grant process.
· Strong computer skills.
· Exceptional people skills and emotional intelligence.
· Above average negotiation skills.
· Thorough knowledge and familiarity with grant processes and practices.
· Excellent verbal and written communication and interpersonal skills.
· Works well under pressure and meets tight deadlines.
· Strong time management skills.
· Strong decision-making and problem-solving skills.
Education:
Bachelor’s degree (B.A./B.S.) from four-year college or university or equivalent combination of education and experience.
Experience level:
2-4 years in a similar role.
Physical Demands:
While performing the duties of this job, the employee is regularly required to stand, walk, sit, and use hands to handle materials. The employee must occasionally lift up to 25 pounds.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The noise level in the work environment is usually quiet.
Pay: $75,000.00 - $90,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: In person
