Top 158 Administrative assistant Jobs in Lancaster Ny

Property Assistant (248755)
Newmark —Buffalo, NY
- $60,000 - $65,000 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Cleaner/Office assistant
Ocular Restoration —Hamburg, NY
- From $18 an hour
- Part-time
- Office
- QuickBooks
- In-person
Quick Apply
5d
Bilingual Executive Personal Assistant
Buffalo Homecare Inc. —Buffalo, NY
- $20 - $27 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Mid-level
- Health insurance
- Paid time off
Quick Apply
11d
Office Administrative Assistant
JMS Technical Solutions —Buffalo, NY
- $19 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Spanish-Speaking Receptionist - Temporary
Career Connection Network —Buffalo, NY
- $23.63 an hour
- Temporary
- Spanish
- English
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
M&C Utilities, LLC —Lackawanna, NY
- $75,000 - $85,000 a year
- Full-time
- Background check
- Google Workspace
- Civil engineering
- Health insurance
- Paid time off
Quick Apply
1d
Marketing Assistant
Longevity Wealth Partners LLC/Prudential Advisors —Orchard Park, NY
- $25.38 - $30.57 an hour
- Full-time
- Background check
- Google Workspace
- Office
- Paid holidays
- Flexible schedule
Quick Apply
16h
Data Entry Specialist
Searchlink —East Amherst, NY
- From $19 an hour
- Full-time
- Hybrid work
- Background check
- Administrative experience
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
5d
Administrative Assistant
Uniland Development Company —Amherst, NY
- $22 - $24 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Research
1d
Administrative Assistant (Part time)
Note Advisors, LLC —Buffalo, NY
- $23 - $26 an hour
- Part-time
- Microsoft Excel
- Inventory management
- Office
- 401(k)
- Paid time off
Quick Apply
14d
Administrative Assistant I
Terracon —Cheektowaga, NY
- $19.50 - $27.50 an hour
- Office
- Administrative experience
- High school diploma or GED
- Paid holidays
- Health insurance
Administrative Assistant
Kaleida Health —Buffalo, NY
- $19.05 - $26.20 an hour
- Full-time
- Hospital
- Mid-level
- High school diploma or GED
Quick Apply
1d
Administrative Assistant, Western NY
State of New York - Empire State Development, NYS —Buffalo, NY
- $48,925 - $51,000 a year
- Full-time
- Hybrid work
- Background check
- Office
- Administrative experience
Administrative Assistant
Buffalo Biodiesel Inc —Buffalo, NY
- $25 an hour
- Full-time
- Office
- Ability to lift 50 pounds
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
Office Assistant
WNY Fitness and Rehabilitation Institute —West Seneca, NY
- $19 - $24 an hour
- Part-time
- Administrative experience
- Clinic
- Organizational skills
- Health insurance
Quick Apply
12d
Office Assistant
Native American Community Services —Buffalo, NY
- $19 - $21 an hour
- Email
- Background check
- Office
- Driver's License
- Health insurance
- Dental insurance
Quick Apply
6d
Claims Assistant
Managed Care Network, Inc. —Grand Island, NY
- $20 - $24 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
- Health insurance
- 401(k)
Quick Apply
5d
Office Administrator
DuPont —Buffalo, NY
- $23.46 - $37.74 an hour
- 5 years
- Mid-level
- High school diploma or GED
6d
Human Resource Assistant
Filtration Group Corp —Buffalo, NY
- $25 - $30 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
5d
Clinical Administrative Assistant
Hospice Buffalo —Buffalo, NY
- $21.25 - $35.00 an hour
- Full-time
- Nursing
- HIPAA
- Mid-level
- Health savings account
- Health insurance
Quick Apply

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administrative assistant jobs near lancaster ny

Property Assistant (248755)

Newmark -
Buffalo, NY

Quick Apply

Job Details

Full-time
$60,000 - $65,000 an hour

Benefits

Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Parental leave
Vision insurance
401(k) matching
Referral program

Qualifications

Customer communication
Word embeddings
Filing
High school diploma or GED
Bachelor's degree
Attention to detail
Organizational skills
Commercial property management

Full Job Description

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform’s global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the twelve months ended March 31, 2026, Newmark generated revenues of more than $3.4 billion. As of March 31, 2026, Newmark and its business partners together operated from over 185 offices with more than 9,600 professionals across four continents. To learn more, visit nmrk.com or follow @newmark.

JOB DESCRIPTION:

Provide assistance to a team of Property Managers in all administrative aspects of property management administration and reporting. Lead member and first (telephone) response for tenant/customer service requests serving a portfolio of investment and corporate properties. Compile, and assist in the preparation of, various monthly (and other periodic) property operational, administrative and financial reports. Administrative duties require broad experience, skill and knowledge of organization policies and practices for a specific group or individual. Analysis and determination of information requests and follow-up. May directly assist in budget preparation and control activities.

ESSENTIAL DUTIES:

Ensure financial controls and business processes are in place relative to processing, monitoring, analyzing and reporting all expenditures. Where lacking, assist in developing programs to support the business needs.
Coordinate with Property Managers in property-related documents administration - memoranda, letters, monthly reports, proposals, and other projects from draft using company software packages such as spreadsheets, word processing and graphics. Create transcription from Dictaphone. Ensure timeliness and accuracy of documents.
Coordinate tenant service requests pertaining to property operations and administration. Maintain a professional image to internal and external callers. Delegate calls to property service technicians and follow up with tenant and/or property manager as required.
Compile information, prepare and update reports or process other documents as required: Lease Abstracts, Vendor Insurance Certificates, Vendor Service Agreements, Vendor Invoices and Service Records, Property Emergency Call Lists, Tenant Contact Lists, etc.
Develop and maintain property filing & tracking systems for reports and documents identified above.
Assist Property Managers in the annual budget preparation and development.
Administer and print various property accounting reports (as produced by the company’s accounting software) for Property Manager review or compilation in the property monthly (or other periodic) reports – Accounts Receivable, Check Register, Variance Report, General Ledger, Rent Roll, etc.
Administer vendor, RE Tax and other property invoices. Date stamp, code/process for Property Manager review/approval and enter into the accounting system.
Organization and scheduling of meetings. Prepare/organize items in relation to meetings, including but not limited to, site reservation, preparation of necessary materials, interaction with attendees, etc.
Assist Property Managers in the monthly billing, periodic tenant billing adjustments (PTAR’s) and subsequent collections of monthly tenant rent and other tenant receivables.
Oversee copying, faxing and mail distribution within designated area. Monitor and order general office supplies as needed. Ensure assigned office equipment is adequately maintained and secure. Contact and coordinate with vendors to service or repair equipment.
May perform other duties as assigned.

SKILLS, EDUCATION AND EXPERIENCE:

Bachelor’s Degree or High School Diploma/General Education Degree (GED) and a Minimum 3-4 years previous related experience preferably in a Real Estate Background.
Proficient in MS Word, MS Excel, E-Mail.
Working knowledge of Internet and Internet Searching Techniques.
Ability to work independently with minimal supervision.
Flexibility to handle changing priorities and projects.
Ability to prioritize workload with an attention to detail and willingness to complete projects in a timely and efficient manner.
Strong proofreading and editing skills.
Strong business vocabulary, grammar, and effective communication skills.
Discretion regarding personnel and industry-related matters.
Excellent interpersonal skills.
Attention to detail.
Broker or salesman license as required for property management in the state/s where business is transacted.
Minimum of 8 years’ experience in property operations.
Knowledge in all aspects of business including leasing and construction management.
Must have been responsible for a portfolio of three or more projects with direct reports.
Valid real estate license in States that require it.
May perform other duties as assigned

BENEFITS AND PERKS:

Industry leading Parental Leave Policy (up to 16 weeks)
Generous healthcare
Bright Horizons back-up care program
Generous paid time off
Education reimbursement
Referral Program
Opportunities to network and connect.

Salary Range Language:

The expected base salary for this position ranges from $60,000 to $65,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k) retirement plan with employer matching), this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

Working Conditions: Normal working conditions with the absence of disagreeable elements

Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law

Pay: $60,000.00 - $65,000.00 per hour

Benefits:

401(k)
Health insurance
Paid time off
Parental leave
Referral program

People with a criminal record are encouraged to apply

Work Location: On the road

Quick Apply

Refine Your Search

administrative assistant jobs in lancaster ny

Property Assistant (248755)

Cleaner/Office assistant

Bilingual Executive Personal Assistant

Office Administrative Assistant

Spanish-Speaking Receptionist - Temporary

Office Administrator

Marketing Assistant

Data Entry Specialist

Administrative Assistant

Administrative Assistant (Part time)

Administrative Assistant I

Administrative Assistant

Administrative Assistant, Western NY

Administrative Assistant

Office Assistant

Office Assistant

Claims Assistant

Office Administrator

Human Resource Assistant

Clinical Administrative Assistant

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